Harn Museum Tour and Program Coordinator

University of Florida; Gainesville (FL); On-site; USD 44,000 - 46,000; Full time

Job summary

University of Florida is seeking a Harn Museum Tour and Program Coordinator to lead internship recruitment, oversee the education program calendar, and coordinate docent-led tours on campus. The role requires strong organizational and communication skills and the ability to manage multiple priorities.

Responsibilities include coordinating travel for visiting artists, assisting with outreach data collection, and supporting budget monitoring in collaboration with Education leadership.

Qualifications

• Experience coordinating multiple schedules and programs.
• Strong organization, planning and interpersonal skills.
• Excellent written, proofreading, and verbal communication abilities.
• Self-directed and organized, able to work independently.
• Ability to collaborate effectively in a team.

Responsibilities

• Recruit and coordinate the museum's internship program.
• Manage the calendar of programs and education department activities.
• Coordinate tour rotation schedules for volunteer docents.
• Schedule planned tours and presentations for diverse groups.
• Arrange travel, housing, and hospitality for visiting artists and scholars.

Skills

Schedule management

Organization & planning

Communication skills

Independence

Teamwork

Education

Master's degree

Bachelor's degree + 2 years experience

Tools

Microsoft Office Suite

Microsoft Teams

Scheduling software

Job description

Harn Museum Tour and Program Coordinator

Job No: 540783

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Libraries/Museums, Office/Administrative/Fiscal Support

Department: 57804100 - HN-EDUCATION ADMINISTRATION

Job Description

Classification Title: Museum Operations Coord I

Classification Minimum Requirements: Master's degree in an appropriate area; or a bachelor's degree in an appropriate area and two years of relevant experience.

• Responsible for the recruitment and coordination of the museum's internship program.
• Manages the overall calendar of programs and activities of the education department.
• Coordinates tour rotation schedule of volunteer docent tour guides.
• Coordinates scheduling for planned tours and presentations for a wide variety of groups.
• Coordinates travel, housing, and hospitality arrangements for visiting artists, scholars, and performers in connection with public education programs.
• Maintains contact mailing lists for outreach for all programs and for potential program participants.
• Supports docent education with scheduling, audio-visual and set-up arrangements, and materials preparation. Attends and assists with docent training.
• Attends and supports education programs, which may include evening and weekend programs.
• Provides information to the Museum Marketing and Public Relations Department used to produce and disseminate promotional materials in support of Department activities.
• Assists with data gathering and preparation of grant proposals.
• In collaboration with the Director of Education, monitors annual budget for the department.
• May supervise interns and work study students.

Expected Salary: $43,888 - $46,444

Required Qualifications

• Experience in managing multiple schedules simultaneously.
• Excellent organization, planning, and interpersonal skills.
• Excellent written, proofreading, and verbal communication skills.
• Self-directed and organized, ability to work independently.
• Ability to establish and maintain effective working relationships in a team environment.

Preferred

• Familiarity with budgets and financial business processes.
• Experience in the creation and analysis of data collection.
• Strong computer skills and familiarity with educational technology and software such as Microsoft Office Suite, Microsoft Teams, scheduling software, etc.
• Familiarity with museum tours and programs is a plus.
• Previous administrative experience is helpful.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Applications will be reviewed as received.

Applications Close: 19 August 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.