Hard Services Planner/Scheduler

CBRE; Lebanon (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

CBRE is seeking a Hard Services Scheduler/Planner to coordinate maintenance across life sciences facilities. You will develop and manage schedules for critical systems, partnering with engineering, facilities, and vendors to minimize downtime and maximize safety.

The role is a Monday–Friday day shift within a collaborative, high-performance team focused on reliability, compliance, and operational excellence in a cutting-edge environment.

Qualifications

• Must have a High School Diploma or GED; 4–5 years of job-related experience.
• Valid Driver's License is required.
• Ability to meet the physical requirements of the role (stooping, standing, walking, stairs, lifting 50 lbs+).
• Proficient in Microsoft Office (Word, Excel, Outlook) and data management.

Responsibilities

• Develop, manage, and maintain preventive, predictive, and corrective maintenance schedules for building systems.
• Coordinate work orders, service requests, and planned maintenance activities.
• Schedule and track maintenance for HVAC, electrical, plumbing, life safety, and other assets.
• Prioritize work with engineering teams, vendors, and facility leadership based on risk and compliance.
• Monitor backlogs, resources, and labor to optimize efficiency.
• Maintain accurate asset and scheduling data in the CMMS.
• Generate daily, weekly, and monthly maintenance schedules and reports.

Skills

Scheduling

Facilities planning

Microsoft Office

Vendor coordination

Supervisory experience

Education

High School Diploma

GED

Trade School Diploma

Tools

CMMS

Microsoft Excel

Job description

About the Role:

Join CBRE as a Hard Services Scheduler/Planner supporting a cutting-edge life sciences client where precision, reliability, and operational excellence are critical to success. In this role, you will play a key part in coordinating and optimizing maintenance activities across complex building systems, helping ensure that critical environments remain safe, compliant, and fully operational. Working closely with engineering, facilities, and vendor teams, you will develop and manage maintenance schedules that directly support scientific innovation and business continuity.

This Monday through Friday day shift opportunity offers the chance to work in a highly collaborative environment where your planning expertise will have a visible impact on facility performance. If you thrive on organization, problem-solving, and driving efficiency, you'll find a rewarding career path with CBRE. Join a global leader in real estate and facilities management and help deliver exceptional service within a dynamic life sciences setting while building your professional growth and long-term success.

What You'll Do:

• Develop, manage, and maintain preventive, predictive, and corrective maintenance schedules for critical building systems and infrastructure.
• Consult with clients to schedule preventive maintenance and other downtime to minimize business interruption and inconvenience.
• Coordinate work orders, service requests, and planned maintenance activities to ensure timely completion and minimal operational disruption.
• Schedule and track maintenance activities for HVAC, electrical, plumbing, life safety, and other hard services assets.
• Partner with engineering teams, vendors, and facility leadership to prioritize work based on risk, business impact, and compliance requirements.
• Monitor maintenance backlogs, resource availability, and labor utilization to optimize workforce efficiency.
• Maintain accurate asset, maintenance, and scheduling data within the CMMS/work order management system.
• Generate and distribute daily, weekly, and monthly maintenance schedules and performance reports.
• Formulate and implement a preventive maintenance program to ensure that building machinery and systems meet or exceed their rated life.
• Oversee and inspect the work performed by engineering staff.
• Confirm that work is complete, equipment is fully functional and client space is in prime working condition.

What You'll Need:

• High School Diploma, GED, or trade school diploma with 4-5 years of job-related experience. In lieu of a diploma, a combination of experience and education will be considered. Certifications/licenses as may be required by local or state jurisdictions. Prior shift manager or supervisory experience preferred.
• Valid Driver's License required.
• Meet the physical requirements of this role including stooping, standing, walking, climbing stairs/ladders, and the ability to lift/carry heavy loads of 50 lbs. or more.
• Ability to exercise judgment based on the analysis of multiple sources of information.
• Willingness to take a new perspective on existing solutions.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmental Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)