Hands-on Rail Terminal Admin Specialist

US Rail & Logistics; Portsmouth (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

United States Rail and Logistics (USRL) is seeking a dependable Terminal Office Administrator to support daily operations at our Portsmouth, Virginia terminal. You will coordinate paperwork for inbound and outbound truck traffic and oversee data entry, records, and shipments.

The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with drivers, customers, and terminal staff in a fast-paced rail terminal environment.

Qualifications

• Requires high school diploma or equivalent and strong organizational skills.
• Proficient with Microsoft Office suite (Excel, Word, Outlook).
• Ability to enter and maintain accurate information and maintain organized records.

Responsibilities

• Check in and check out inbound and outbound truck drivers.
• Prepare and distribute paperwork for shipments and maintain records.
• Enter daily operational information into company systems and spreadsheets.
• Answer phones and emails, and act as primary administrative point of contact.
• Maintain confidential information and assist with scheduling and truck activity.

Skills

Organizational skills

Communication skills

Attention to detail

Independent work

Time management

Team coordination

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

United States Rail and Logistics (USRL) is seeking a dependable Terminal Office Administrator to support daily operations at our Portsmouth, Virginia terminal. You will coordinate paperwork for inbound and outbound truck traffic and oversee data entry, records, and shipments.

The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with drivers, customers, and terminal staff in a fast-paced rail terminal environment.