Hands-On Hardware Operations Specialist (San Jose)

Mashgin; Palo Alto (CA); On-site; USD 80,000 - 140,000; Full time

Job summary

Mashgin is seeking a Hardware Operations Specialist to support day-to-day hardware operations, including inventory, shipments, and parts management. This hands-on role emphasizes organization, reliability, and learning as responsibilities expand with experience.

You will work with the hardware team to keep operations moving, track status, and coordinate with internal teams and suppliers. Onsite presence in San Jose is expected a couple of times per week.

Qualifications

• 3+ years of experience in hardware operations, supply chain, manufacturing, logistics, or a hands-on operational role.
• Strong organization and attention to detail.
• Ability to follow instructions, keep track of multiple open items, and reliably close the loop.
• Comfortable handling physical parts, packaging, assemblies, and finished hardware.
• Willingness to learn BOM concepts quickly.

Responsibilities

• Track inventory at our local contract manufacturer, including on-hand, incoming, allocated, and shipped items.
• Keep inventory records and shipment tracking information accurate.
• Support USA domestic logistics, including preparing shipments, coordinating with carriers, tracking deliveries, and resolving issues.
• Follow up with contract manufacturer, suppliers, and internal teams on open items.
• Help organize hardware, spare parts, packaging materials, and finished goods.
• Flag inventory discrepancies, shipment delays, or other issues to the team early.
• Maintain clear records so the team knows the latest status.

Skills

Strong organization

Attention to detail

Communication skills

Teamwork

Follow-through

Willingness to learn BOM concepts

Education

Bachelor's degree in manufacturing or engineering

Job description

Mashgin is seeking a Hardware Operations Specialist to support day-to-day hardware operations, including inventory, shipments, and parts management. This hands-on role emphasizes organization, reliability, and learning as responsibilities expand with experience.

You will work with the hardware team to keep operations moving, track status, and coordinate with internal teams and suppliers. Onsite presence in San Jose is expected a couple of times per week.