Guidance Clerk: Middle Schools

Maury County Public Schools; Spring Hill (TN); On-site; USD 28,000 - 42,000; Full time

Job summary

Maury County Public Schools seeks an organized administrative support specialist to assist the counseling office and maintain student, parent, and staff records. You will process files, manage databases, schedule appointments, and help prepare materials for events.

You will coordinate with guidance counselors, arrange graduations and ceremonies, prepare diplomas and awards, and support enrollment activities.

Responsibilities

• Schedule student appointments with guidance counselors.
• Assist in preparing for graduations, award ceremonies, and assemblies.
• Prepare diplomas, programs, and awards for graduation.
• Prepare enrollment/withdrawal documents and contact teachers and staff.
• Assist guests and new students by providing information and school tours.
• Prepare internal communications for students and staff (memos, handouts, etc.).
• Responsible for tracking sports and athletic funds.
• Schedule visits for career and college information opportunities.
• Support counselor's office with materials and event scheduling for student assessments.
• Perform clerical work related to counseling, records, discipline, and other administrative tasks.

Job description

Job Overview

Maintain and process files and databases that include student data; parent and staff members notes; interventions; physician or clinician's notes; student assessment information and performance data.

Job Functions

• Schedule student appointments to meet with guidance counselors.
• Assists in preparing for special events which may include, but is not limited to: graduations, award ceremonies, assemblies, etc.
• Preparation of diplomas, programs, and awards for graduation ceremony.
• Prepare students for enrollment or withdrawal by collecting necessary documents and
  contacting assigned teachers and staff members.
• Assists guests, volunteers, new students, and their families by providing information about the school building and operations and giving school tours or assisting in other areas to provide excellence service to building guests.
• Prepares internal communication resources for students and staff which may include, but is not limited to, memos, handouts, pamphlets, etc.
• Responsible for sports and athletic fund tracking.
• Schedules visits and assists with coordinating opportunities to learn about career and college information.
• Assists counselor's office with materials and scheduling of events related to student assessments.
• Perform clerical work related to counseling, records, discipline, and other administrative office tasks.
• Additional job duties as required by the school principal or guidance counselor (s.) Job duties will vary depending on the school grade levels.