Guest Services Coordinator (Tours Focus)

Driehaus Museum; Chicago (IL); On-site; USD 28,000 - 29,000; Full time

Job summary

TheDriehaus Museum in Chicago seeks a Guest Services Coordinator (Tours Focus) to lead the visitor experience and coordinate tours and memberships. This full-time role emphasizes frontline hospitality, program logistics, and collaboration with a small, dedicated team.

You will guide public and private tours, answer inquiries, process payments, and help ensure smooth daily operations. A passion for art and historic preservation is essential for success in this position.

Qualifications

• BA or BS degree in art, art history, art education, architecture, historic preservation, museum studies, or related field.
• Familiarity with museums and the museum experience.
• Excellent problem-solving and decision-making skills.
• Excellent oral and written communication skills.
• High level of initiative and strong work ethic.
• Able to work in a team setting.
• Strong interpersonal and presentation skills.
• Database experience, preferably with Raiser’s Edge or Altru.
• Willingness to become Red Cross Certified in First Aid, CPR, and AED.
• Ability to be on feet for up to 3 hours at a time.
• Ability to work flexible hours, including evening and weekend hours as necessary.
• This position is a Wednesday – Sunday work week.

Responsibilities

• Exemplify the Museum’s standards of excellence in customer service and hospitality and proactively participate in guest services throughout the Museum.
• Work in unison with Guest Services Coordinators and Guest Services Associate Leads in Museum’s overall customer experience efforts.
• Demonstrate an in-depth knowledge and understanding of the history of the Museum, the historic interiors, architecture, and restoration of the Nickerson Mansion, the Murphy Auditorium, the collection and temporary exhibitions.
• Serve as the Guest Services Lead as assigned; update rotation schedule and respond to radio calls.
• Greet and orient Museum visitors to explore options, accept payments, and assist with wayfinding and general customer service.
• Monitor public spaces to report facilities and operational issues impacting the visitor experience.
• Manage group tours program by monitoring email inquiries, confirming tours, accepting payments, and scheduling guides; disseminate monthly reports.
• Conduct public and private group tours; open and close the museum; manage systems and lighting as needed.
• Promote Memberships, Annual Fund Donations, and Programs tickets during interactions.
• Collaborate with Guest Services staff to ensure cross-department communication and workflow.

Skills

Customer service

Problem solving

Communication

Teamwork

Interpersonal skills

Presentation skills

Education

BA/BS in Art History

Tools

Raiser’s Edge

Altru

Job description

Job DetailsJob Location: Chicago, IL 60611Position Type: Full TimeSalary Range: $20.00 - $21.00 HourlyThe Driehaus Museum

Guest Services Coordinator (Tours Focus)

Position Type: Full-Time

FLSA: Non-Exempt

The Richard H. Driehaus Museum explores art, architecture, and design from the late nineteenth and early twentieth century in exhibitions and programs that illuminate the history and culture of this period, primarily in the United States and Europe. Located just steps from the Magnificent Mile, the Museum sits squarely at the center of the Chicago’s cultural dialogue.

The Guest Services Coordinator position is an integral part of a small, intensely focused team that bears responsibility for maintaining the expected excellence of the Museum’s visitor experience profile and help grow long-term support for the Museum. This position is ideal for an energetic and enthusiastic self-starter with general visitor services experience who wants to focus their efforts toward career growth in arts and cultural organizations.

Principal Duties and Responsibilities:

• Exemplify the Museum’s standards of excellence in customer service and hospitality and proactively participate in guest services throughout the Museum.
• Work in unison with Guest Services Coordinators and Guest Services Associate Leads in Museum’s overall customer experience efforts
• Demonstrate an in-depth knowledge and understanding of the history of the Museum, the historic interiors, architecture, and restoration of the Nickerson Mansion, the Murphy Auditorium, the collection and temporary exhibitions.
• Serve as the Guest Services Lead as assigned. When operating as a daily lead, you are responsible for updating the rotation schedule, cancelling/splitting public tours, closing early if warranted, and responding to radio calls as a first line of response.
• Greet and orient Museum visitors to the different ways to explore the Museum and to gallery rules; accept payments; and assist with wayfinding and general customer service
• Regular monitoring of public spaces throughout the day to report on facilities and operational issues that may impede the customer experience and reputation of the Museum.
• Manage group tours program by monitoring group tours email and corresponding with inquiries, following up to confirm tours, accepting payments and scheduling tour guides. Also manage reporting on group tour activity and disseminate monthly.
• Conduct public and private group tours
• Open and close the museum; turning on systems, gallery lights and other duties as needed.
• Promote and transact Memberships, Annual Fund Donations, and Programs tickets in Admission, Store, and in Tour interactions with Guests.
• Collaborate with all Guest Services staff to ensure efficient and effective inter-department communications and workflow
• Coordinate the onboarding and training of new Guest Services Employees
• Perform other duties as assigned by the Guest Services Manager or Executive Director.

Qualifications

• BA or BS degree in art, art history, art education, architecture, historic preservation, museum studies, or related field.
• Familiarity with museums and the museum experience.
• Excellent problem-solving and decision-making skills.
• Excellent oral and written communication skills.
• High level of initiative and strong work ethic.
• Able to work in a team setting.
• Strong interpersonal and presentation skills.
• Database experience, preferably with Raiser’s Edge or Altru.
• Willingness to become Red Cross Certified in First Aid, CPR, and AED.
• Ability to be on feet for up to 3 hours at a time.
• Ability to work flexible hours, including evening and weekend hours as necessary.
• This position is a Wednesday – Sunday work week.

The Driehaus Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Driehaus Affiliated Companies offers an exciting, comprehensive and competitive benefits package, which includes but is not limited to medical, prescription drug, dental and vision insurance, short and long-term disability, generous paid time off, paid parental leave, 401k plan, and wellness benefits.