Guest Service Representative/ Front Desk (Hotel Job)

Kirkwood Community College; Cedar Rapids (IA); On-site; USD 26,000 - 34,000; Full time

Job summary

Kirkwood Community College's The Hotel at Kirkwood Center seeks a front desk associate who will register guests, assign rooms, issue keys, and transmit messages, while helping manage guest accounts and payments.

This position also serves as a trainer, supervising student learning experiences across The Hotel at Kirkwood Center, The Kirkwood Center for Hospitality Arts and The Kirkwood Center for Continuing Education.

Qualifications

• High school diploma or the equivalent.
• Must have a valid driver license and qualify for a chauffer’s class D endorsement.
• Preference will be given to those with a post high school degree and related hospitality experience.

Responsibilities

• Greet, register, and assign rooms to guests and escort them as needed.
• Maintain records of room availability and guests’ accounts.
• Compute bills, collect payments, and balance cash.
• Assist with luggage and provide information to guests.
• Receive and mark baggage and deliver messages.

Skills

Customer service

Cash handling

Record keeping

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Computer

Job description

JOB GOAL:

GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:

Accommodate hotel patrons by registering and assigning rooms to guests, issuing room keys, transmitting and receiving messages, keeping records of occupied rooms and guest’s accounts, making and confirming reservations, and presenting statements to and collecting payments from departing guests. Assist hotel guests with the handling of baggage and/or packages. This position serves as a trainer. Trainers are responsible for supervising the learning experiences of students in all areas of The Hotel at Kirkwood Center, The Kirkwood Center for Hospitality Arts and The Kirkwood Center for Continuing Education.

UNIVERSAL CORE COMPETENCIES:

Advocate for Continual Improvement- empowering each other to identify opportunities for excellence. Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions. Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment. Perseverance- commitment to excellence even in the face of adversity or delay in achieving success. Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

Greet, register, and assign rooms to guests of hotels or motels, and escort them to their destination in the building, if needed. Keep records of room availability and guests’ accounts, manually or using computers. Compute bills, collect payments, and make change for guests. Perform simple bookkeeping activities, such as balancing cash accounts. Review accounts and charges with guests during the checkout process. Post charges, such as those for rooms, food, liquor, or telephone calls, to ledgers manually or by using computers. Transfer luggage, trunks, and packages to and from rooms, loading areas, vehicles, or transportation terminals, by hand or using baggage carts. Supply guests or travelers with directions, travel information, and other information such as available services and points of interest. Receive and mark baggage by completing and attaching claim checks. Assist physically challenged travelers and other guests with special needs. Deliver messages and run errands for guests. Explain the operation of room features such as locks, ventilation systems, and televisions. Maintain clean lobbies or entrance areas for travelers or guests. Maintain compliance with required training as designated by supervisor. Regular and consistent attendance at work. Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

Serve as professional role model. Assist students in achieving course objectives. Coach and nurture student in performance of skills. Ability to provide service in a courteous, prompt, and efficient manner. Ability to operate front desk equipment (e.g., copier, calculator, computer, fax, etc.). Demonstrate job flexibility. Work effectively and respectfully with diverse personalities. Possess ability to meet and deal effectively and courteously with hotel guests, students, personnel and all members of the community. Possess, effective organizational skills, time management skills, ability to prioritize, ability to multitask. Assume responsibility and exercise a high level of decision making, good judgement and problem solving skills. Welcome, value, and nurture people of all backgrounds, perspectives and experiences, as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves working in an office setting. Occasional (10-33%) sitting and lifting up to 100 pounds. Frequent (34-66%) Viewing a computer and other types of close visual work. Constant (67-100%) talking and hearing, standing, walking, repetitive motion, and lifting, pushing, and pulling 10-50 pounds.

MINIMUM QUALIFICATIONS:

High school diploma or the equivalent required.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS REQUIRED:

Must have a valid driver license and qualify for a chauffer’s class D endorsement.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Preference will be given to those candidates with a post high school degree.Preference will be given to those candidates with a minimum of two years full-time experience in a related hospitality setting or the equivalent education and related work experience.

EEO AA/STATEMENT:

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status.

If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404,319-398-5572,[e-mail], or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone:[phone]FAX:[phone], TDD 800-877-8339 Email:[e-mail].