Guest Service Representative

Workstream; Muskogee (OK); On-site; USD 24,000 - 32,000; Full time

Job summary

Workstream is seeking a Guest Service Agent to check guests in and out, handle reservations, and assist with general information. You will ensure payment handling and billing accuracy, and maintain a welcoming, organized front desk environment.

You will respond promptly to guest inquiries, coordinate with housekeeping and other departments, and participate in shift activities to meet revenue goals and guest needs. This role requires flexibility for varying shifts.

Qualifications

• Experience delivering high quality guest service.
• Ability to handle guest complaints and requests promptly.
• Familiarity with check-in/check-out processes and payments.
• Strong communication and teamwork skills.

Responsibilities

• Provide highest quality of service to customers at all times.
• Handle guest complaints and requests promptly and effectively.
• Check guests in and out efficiently and with a friendly manner.
• Post guest charges, collect payment and make change.
• Follow cash handling procedures.
• Maintain lobby and desk area clean and presentable.
• Take reservations and manage room blocks.
• Coordinate with housekeeping and other staff.

Skills

Guest service

Cash handling

Reservations

Communication

Team player

Detail oriented

Job description

Every day we work with our guests colleagues and business partners to drive better outcomes. A career with offers a rewarding path for career development and an opportunity to join a team of growing energetic professionals. Come and join our growing family!

Responsible for checking guests in and out of the hotel making reservations and assisting with general information. A Guest Service Agent is responsible for completing shift checklist as required by Guest Services Manager/Supervisor and maintaining the high standards of service and hospitality.

General Accountability

• Provide the highest quality of service to the customer at all times
• Promptly and effectively handle guest complaints and requests
• Check guests in and out efficiently and in a friendly manner
• Post guest charges and compute guest bills, collect payment and make change for hotel guests
• Follow all cash handling procedures as required
• Handle guest mail and messages per established procedures
• Develop a thorough knowledge of room locations, room rates, amenities and selling strategies
• Take reservations on property
• Block rooms and handle special requests
• Monitor room availability
• Handle safe deposit boxes used by guests per established procedures
• Keep lobby and desk area clean and presentable
• Have a thorough knowledge of emergency and security procedures
• Offer and properly handle requests for wake‑up calls
• Ensure all rooms are checked in, property and a valid and working form of payment is collected
• Communicate with incoming staff and management by logging pertinent information in the pass‑on log
• Keep maintenance informed of all maintenance needs
• Must wear proper uniform at all times in accordance with Standards
• Participate in any sales lead generator (will vary by property)

Specific Essential Tasks/Duties

• Must be able to complete all required training in a timely manner as required by the brand
• Participate in daily and weekly team meetings
• Be familiar with daily hotel revenue goals and execute tasks and responsibilities to achieve these goals
• Process guest arrivals and departures including all necessary payments
• Handle and coordinate room assignments and pre‑arrivals
• Handle guests concerns
• Offer referral for services and handle requests for information
• Handle and store guest luggage
• Assist with the check‑in and check‑out of groups and tours
• Answer the switchboard with proper telephone etiquette
• Communicate with housekeeping on any issues, guest requests, early arrivals, late departures
• Perform all duties as indicated in the shift checklist report
• Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate and culture
• Must be able to work varying shifts and time schedules as needed (days, nights, weekends and holidays)

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest

Motivations

• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
• Goal Completion: Inspired to perform well by the completion of tasks

  General Notes

  • This job description is not intended to be all-inclusive; additional details will be specified by the supervisor. The team member will also perform other reasonable business duties as assigned by the supervisor.
  • Management reserves the right to change this job description, job responsibilities, duties, and working hours as needs prevail.
  • If requested in accordance with applicable law, the Company provides reasonable accommodation to known physical or mental limitations of an otherwise qualified team member with a disability to allow him/her to perform essential functions of the job unless the accommodation would impose an undue hardship on the Company.

  The Company is an at‑will employer. This job description is a guideline and does not constitute a written or implied employment contract.