Guest Service Agent

Hilton Garden Inn - Outer Banks/Kitty Hawk; Kitty Hawk (NC); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Paid Vacation

Paid Birthday

Holiday pay

Medical, Dental, Vision plans

401K Plan - Company matches up to 3%

Team Member Travel Program - discount

YMCA Corporate Discount

Monthly & Quarterly Incentives

Seasonal Bonuses

Continuing Education Sponsor

Employee Recognition Program

Employee Meal Program

Job summary

Hilton Garden Inn Outer Banks/Kitty Hawk is seeking a Guest Service Agent to warmly welcome guests, handle check-ins/outs, reservations, and payments, and provide local area information. You will work with housekeeping and maintenance to keep room status accurate and ensure guest satisfaction.

The role offers full-time and part-time shifts, with hourly compensation starting at $17.00+, and an array of benefits including vacation, health plans, 401K, and travel discounts.

Qualifications

• Ability to effectively deal with customers on site and by phone with tact and diplomacy.
• Basic math and calculator skills.
• Proficiency operating office equipment and computer systems.
• Ability to stand, walk, sit, climb stairs, and lift or carry items as needed.
• Must be able to read, write and speak English fluently.

Responsibilities

• Answer phones, make reservations, and confirm room details with guests.
• Assist guests with special requests and area information.
• Process guest check-ins/outs and handle payments.
• Coordinate with housekeeping and maintenance for room status and repairs.
• Maintain lobby areas and provide travel directions and local tips.

Skills

Customer service

Cash handling

Phone etiquette

Reservation knowledge

Computer data entry

Patience under pressure

Tools

Photocopier

Fax machine

Multiline phone system

Job description

Guest Service Agent Job Description: The Guest Service Agent represents the hotel throughout all aspects of guest's stay by providing prompt and courteous service. The Guest Service Agent will greet guests with an immediate and sincere welcome and help them get registered as guests, assign room keys, verify and collect payment, and eventually process guest checkout. Finally, the Guest Service Agent will answer phones, make and confirm reservations, and assist guests with special requests and area information.

Currently looking to fill the following position(s):

FULL TIME / 3PM-11PM shift (32-40 hours)

PART TIME / 7AM-3PM shift (16-24 hours)

Benefits for the Hilton Garden Inn Outer Banks Employees: (dependent upon hours/tenure/performance)

• Compensation: $17.00+ per hour (commensurate with experience)
• Paid Vacation
• Paid Birthday
• Time and a half pay for Holidays! (Easter, Thanksgiving, Christmas)
• Medical, Dental, and Vision plans
• 401K Plan - Company matches up to 3%
• Team Member Travel Program - highly discounted rates at Hilton Brand hotels
• YMCA Corporate Discount
• Monthly & Quarterly Incentives
• Seasonal Bonuses
• Continued Education Sponsor - Employees can earn Hospitality & Tourism certificates at local Community College
• Employee Recognition and Appreciation Program
• Employee Meal Program (Your meal is FREE if you're on the clock!) and other Restaurant Discounts

Essential Functions for the Guest Service Agent:

• Answer phones, make and confirm reservations. Have knowledge of room locations, descriptions, availability and room rates. Use proper telephone etiquette. Confirm and set wake up calls.
• Retrieve mail, small packages, send and retrieve faxes, make copies, file, stamp outgoing mail, take and deliver messages.
• Work closely with housekeeping and maintenance departments to update room status and coordinate maintenance requests via Radio and/or HelloShift.
• Respond to guest complaints such as price conflicts, maintenance issues, and room location/availability issues. Listen and assist guests in a resolution that is acceptable using service recovery tools, if necessary. Research customer service recovery options to choose the best solution to solving the problem. Direct guests to managers when necessary.
• Perform cashier related functions such as posting charges, collecting payments, closing accounts, making change for guests and balancing a cash drawer. Adhere to all credit card, check, and cash handling policies and procedures.
• Knows all safety procedures, remaining calm and alert during emergency situations and during heavy hotel activity. Required to follow all security and privacy procedures to protect guest information.
• Process guest checkouts.
• Clean and maintain lobby and common areas.
• Provide area information to guests such as directions, attraction details, transportation requests, and local area recommendations.
• Understand that the hospitality business functions seven days a week, twenty-four hours a day, and that schedules must accommodate fluctuating business demand, sometimes requiring employees to move from their accustomed shifts or requiring overtime. A hospitable service atmosphere must be projected at all times.
• Carry out all reasonable requests by management.
• Work as a team with co-workers to complete check lists and daily duties.
• Maintain a professional working relationship with all departments within the hotel.
• Will communicate any pertinent information with other shifts and department managers as necessary

Requirement for the Guest Service Agent:

• Ability to effectively deal with customers both on site and over the telephone who may require a high level of patience. Use tact and diplomacy to resolve complaints and defuse anger.
• Basic mathematical and calculator skills.
• Ability to operate office equipment such as photocopier, fax machine, and multiline telephone.
• Ability to access and accurately input information into a computer system.
• Ability to stand, walk, sit, climb stairs, and occasionally lift or carry items.
• Compliance with hotel grooming and uniform policies.
• Must be capable of how to read, write, and speak English fluently.

OBX Resort, LLC DBA Hilton Garden Inn is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, sexual orientation, political belief, or disability.