Guest Relations Coordinator, Hope Lodge

American Cancer Society; San Antonio (TX); On-site; USD 54,415,000 - 55,793,000; Full time

Job summary

The American Cancer Society in San Antonio seeks a Guest Relations Coordinator to lead the concierge/front desk team, coordinate guest referrals, check-ins, and services, ensuring a welcoming environment for patients and caregivers.

This hands-on lead role trains staff, maintains guest records, analyzes occupancy data, and handles guest concerns with a focus on service standards.

Qualifications

• High School Diploma or equivalent is required.
• Two years of experience in hospitality or guest services preferred.
• Valid driver's license if operating lodge vehicles is required.

Responsibilities

• Lead concierge/front desk team to ensure smooth check-in/out and excellent guest service.
• Manage guest referrals, screening, and room allocation to maximize occupancy.
• Supervise front desk operations including phone inquiries and guest requests.
• Monitor facility readiness and cleanliness, coordinating with maintenance and housekeeping teams.
• Track occupancy data to inform decisions and improve operations.
• Resolve guest concerns and implement service recovery solutions.

Skills

Excellent communication

Interpersonal skills

Leadership / supervision

Organizational skills

Reservation systems

Microsoft Office

Customer service

Problem solving

Education

High School Diploma or equivalent

Hospitality management certification preferred

Tools

Microsoft Office

Reservation systems

Job description

At the American Cancer Society, we're working to end cancer as we know it, for everyone. Our employees and 1.3 million volunteers are raising the bar every single day. We are a culture comprised of diverse backgrounds and experience, to better serve our communities.

The people who work at the American Cancer Society focus their diverse talents on our lifesaving mission. It is a calling. And the people who answer it are fulfilled.

The Guest Relations Coordinator manages guest referrals, check-ins, and coordinates guest services to ensure a welcoming experience for patients and caregivers. This role supervises concierge coverage, maintains guest records, and ensures smooth operations of front desk services.

Pay:$20.41/hour, based on experience and internal equity.

Schedule:37.5 hours per week across 5 days per week. Schedule flexibility is important, with weekend coverage required and occasional holiday coverage possible.

Leadership Focus: This is a hands-on lead role supporting the Concierge/front desk team. The ideal candidate will lead by example, help train staff, reinforce consistent service standards, and step in wherever needed.

Guest Experience: Strong people and customer-service skills are essential. This role regularly supports guest check-in/out, referrals, room assignments, front-desk operations, and resolution of guest concerns.

New Hope Lodge: This is an opportunity to join a brand-new San Antonio Hope Lodge and help establish the team’s culture, service standards, and identity from the beginning.

Ideal Fit: Compassionate, outgoing, organized, detail-oriented, dependable, flexible, and comfortable communicating with a wide range of guests and team members.

Training: Some travel for training is required upon hire; ongoing travel is expected to be minimal.

ESSENTIAL FUNCTIONS:

• Lead concierge/front desk team to ensure smooth check-in/out and excellent guest service (30%)
• Manage guest referrals, screening, and room allocation to maximize occupancy (25%)
• Supervise front desk operations including phone inquiries and guest requests (15%)
• Monitor facility readiness and cleanliness, coordinating with maintenance and housekeeping teams (10%)
• Track and analyze occupancy data to inform decisions and improve operations (10%)
• Resolve guest concerns and implement service recovery solutions (10%)

EXPERIENCE/QUALIFICATIONS:

• High School Diploma or Equivalent
• Additional education or certification in hospitality management, office administration, or a related field is preferred.
• Minimum 2 years of experience in hospitality, guest services, or a related field, with knowledge of guest relations and check-in procedures
• Valid Drivers License required if expected to operate lodge vehicles.

KNOWLEDGE, SKILLS, AND ABILITY:

• Excellent communication and interpersonal skills
• Ability to coordinate services and supervise front desk staff
• Strong organizational skills with attention to detail
• Proficiency in Microsoft Office and reservation systems
• Customer service focus and problem-solving ability

TRAVEL REQUIREMENTS:(Provide travel expectations for this role)

• Travel Required for training upon hire otherwise minimal travel required.

PHYSICAL REQUIREMENTS:

• The position may involve extended periods of standing and walking, particularly during guest check-ins, concierge services, and inspections of guest rooms and common areas.
• Occasional lifting and carrying of items such as luggage, supplies, or equipment may be required, particularly during guest arrivals or when assisting with guest needs.
• The ability to perform tasks that require manual dexterity, such as operating computer systems, handling paperwork, and assisting guests with luggage or other items, may be necessary.
• The role may require physical endurance to handle the demands of busy shifts, including standing, walking, and assisting guests for extended periods of time.
• The position may involve sensory demands such as visual and auditory perception, particularly when communicating with guests, reading guest information, or monitoring guest areas for cleanliness and safety.
• The ability to work in various environmental conditions, including indoors and outdoors, and in different weather conditions, may be necessary, particularly when assisting guests with transportation or other outdoor activities.
• The position may involve managing stressful situations or handling guest complaints or concerns, requiring the ability to remain calm, composed, and professional under pressure.

ACS provides staff a generous paid time off policy; medical, dental, retirement benefits, wellness programs, and professional development programs to enhance staff skills. Further details on our benefits can be found on our careers site at: jobs.cancer.org/benefits. We are a proud equal opportunity employer.