Guest Experience & Admin Assistant - Flexible Schedule

City-of-Deer-Park; Deer Park (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

The City of Deer Park is seeking a personable Receptionist to manage the front desk and greet visitors in a courteous, professional manner. You will answer calls on multi-line systems, provide information, and direct guests to the correct department or staff member.

Responsibilities include coordinating rentals and events, handling mail, and maintaining a neat reception area with supplies. Strong communication and MS Office skills are required.

Qualifications

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls on multi-line telephones
• Provide basic and accurate information in-person and via phone/email
• Assist guests with questions, program information and rental reservations
• Ensure reception area including desk is tidy and presentable, with all necessary stationery and material
• Retrieve, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Communicate office supply needs and keep inventory of stock
• Perform other clerical receptionist duties such as emailing, filing, photocopying
• Assist with special events

Skills

Reception

Microsoft Office

Communication skills

Front desk

Tools

Multi-line phones

Office equipment

Printers

Job description

The City of Deer Park is seeking a personable Receptionist to manage the front desk and greet visitors in a courteous, professional manner. You will answer calls on multi-line systems, provide information, and direct guests to the correct department or staff member.

Responsibilities include coordinating rentals and events, handling mail, and maintaining a neat reception area with supplies. Strong communication and MS Office skills are required.