Capture Manager and Proposal Writer

Presidential Staffing Solutions, LLC; Atlanta (GA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Health insurance

Paid time off

Job summary

A staffing solutions firm is seeking a Capture Manager & Proposal Writer to lead business development efforts and manage proposals across various sectors including government and healthcare. The role requires extensive experience in capture management and proposal writing, excellent communication skills, and the ability to work under tight deadlines. The position offers flexible work-from-home options and is preferred to be filled by candidates located in Atlanta or Texas.

Qualifications

• 5+ years of experience in capture management, proposal writing, or business development within government contracting or healthcare.
• Proven success in developing proposals for government agencies and hospital systems.
• Strong understanding of procurement processes and compliance requirements.
• Exceptional writing, editing, and communication skills with attention to detail.
• Experience with proposal management tools and pricing/staffing considerations.

Responsibilities

• Lead and coordinate business development efforts for various contract opportunities.
• Manage the end-to-end proposal process ensuring compliance and timely delivery.
• Engage with potential clients to gather intelligence for proposals.
• Oversee pre-proposal planning, pipeline development, and gate reviews.
• Coordinate inputs from SMEs, recruiters, and leadership for proposals.
• Maintain a proposal library and ensure polished submissions with marketing alignment.
• Track opportunities using CRM/ATS tools and monitor competitor landscape.

Skills

Capture management

Proposal writing

Business development

Strong writing and editing skills

Attention to detail

Pricing strategy

Past performance

Deadline management

Communication skills

Education

Bachelor's degree in Communications, English, Business, or related field

Tools

RFPIO

GovWin

Canva

Microsoft Word

Canva

Adobe

Word templates

Job description

Benefits

• 401(k)
• Competitive salary
• Health insurance
• Paid time off

Job Title

Capture Manager & Proposal Writer

Location

Remote / Hybrid (Atlanta, GA or Texas preferred)

Reports To

Director of Business Development or Managing Partner

Overview

The Capture Manager & Proposal Writer leads and coordinates business development efforts across state, federal, local government, commercial, and hospital clients. This individual identifies, qualifies, and captures new contract opportunities while developing high-quality, compliant, and competitive proposals that align with organizational growth strategies.

Key Responsibilities

• Capture Management
  • Research, identify, and qualify opportunities across government (state, local, federal) and commercial/hospital markets through RFP databases, procurement portals, and industry intelligence tools (e.g., GovWin, SAM.gov, BidNet, etc.).
  • Develop and execute capture strategies including win themes, competitive positioning, pricing strategy, and teaming.
  • Engage with potential clients, partners, and stakeholders to gather intelligence and establish relationships that support winning proposals.
  • Lead pre-proposal planning, including pipeline development, bid/no-bid decisions, and resource alignment.
  • Coordinate with internal teams and partners on capture plans, schedules, and gate reviews to ensure accountability and progress toward submissions.
• Proposal Development
  • Manage end-to-end proposal process — from RFI and RFP analysis to submission — ensuring compliance, accuracy, and timely delivery.
  • Write and edit technical, management, and past performance narratives tailored to each client and solicitation.
  • Develop persuasive, clear, and compliant content that reflects an understanding of client objectives, requirements, and evaluation criteria.
  • Coordinate inputs from SMEs, recruiters, and leadership teams to create complete and competitive proposals.
  • Maintain a proposal library, including templates, resumes, project write-ups, and boilerplate content for reusability and efficiency.
  • Work closely with design and marketing teams to ensure visually polished and professional submissions.
• Business Intelligence & Relationship Management
  • Maintain a robust pipeline of opportunities across target sectors, tracking through tools such as Monday.com, HubSpot, or internal CRM/ATS systems.
  • Monitor competitor landscape and identify strategic teaming or subcontracting opportunities.
  • Support relationship building with agency procurement officers, prime contractors, and hospital administrators.
  • Contribute to post-submission debriefs, lessons learned, and continuous improvement of proposal processes.

Required Skills & Experience

• 5+ years of experience in capture management, proposal writing, or business development within government contracting, healthcare, or professional services.
• Proven success developing and winning proposals for state and local agencies, federal contracts (GSA, DoD, DHS, etc.), and/or hospital systems.
• Strong understanding of procurement processes, contract vehicles, and compliance requirements (e.g., RFP, RFQ, IFB, IDIQ, BPA).
• Exceptional writing, editing, and communication skills with attention to detail.
• Experience with proposal management tools (e.g., RFPIO, Loopio, SharePoint, GovWin, Canva, Adobe, Word templates).
• Knowledge of pricing, staffing plans, technical volumes, and past performance documentation.
• Ability to manage multiple concurrent deadlines in a fast-paced environment.

Preferred Qualifications

• Experience supporting proposals for staffing, IT, healthcare, or professional services contracts.
• Familiarity with HUB, WOSB, DBE, or MBE certification programs and utilization in public sector proposals.
• Experience working with hospital systems (e.g., public health departments, academic medical centers).
• Bachelor’s degree in Communications, English, Business, or related field.
• APMP certification (Association of Proposal Management Professionals) preferred.

Key Competencies

• Strategic thinker with a sales-oriented mindset
• Excellent time management and organizational skills
• Collaborative leadership and communication across departments
• Strong research and analytical capabilities
• Results-driven with a focus on measurable outcomes

Performance Metrics

• Pipelien growth and qualified opportunity conversion
• Win rate percentage and proposal quality scores
• Timely, compliant submissions across all sectors
• stakeholder satisfaction and team alignment

Flexible work from home options available.