Proposal Writer

Jobtailor; Dallas (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Jobtailor is seeking a skilled proposal writer to analyze RFPs, RFQs, and RFIs, craft compliant responses, and manage the full proposal lifecycle for public-sector opportunities in the United States. You will translate complex technical content into clear narratives, assemble executive summaries, technical approaches, and staffing plans, and coordinate with operations, engineering, safety, HR, and finance.

You will maintain reusable content libraries, support clarifications and BAFOs, and

Qualifications

• Minimum 3-5+ years of professional proposal writing or technical writing experience, preferably supporting public-sector, municipal, or government contracts.
• Ability to produce clear, concise, persuasive, and compliant proposal content under deadline pressure.
• Strong understanding of RFP response processes, compliance matrices, and evaluation criteria.
• Excellent writing, editing, proofreading, and organizational skills with meticulous attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency with collaborative tools such as SharePoint and Adobe Acrobat.
• Ability to quickly learn technical and operational subject matter and translate it into accessible narrative.
• Bachelor's degree or equivalent professional experience (preferred).
• Familiarity with Shipley or similar proposal development methodologies (preferred).
• Ability to remain stationary for extended periods and operate a computer and office equipment.

Responsibilities

• Analyze RFPs, RFQs, and RFIs to identify requirements, evaluation factors, instructions, and compliance elements.
• Develop and maintain compliance matrices and annotated outlines.
• Lead or support the full proposal lifecycle, including kick-offs, strategy sessions, content planning, drafting, color team reviews, production, and submission.
• Write, edit, and refine executive summaries, technical approaches, management and quality plans, staffing and organizational plans, transition plans, past performance narratives, and resumes.
• Collaborate with operations, engineering, safety, HR, finance, capture managers, and business development leadership.
• Gather accurate inputs and shape win themes.
• Ensure compliance with solicitation requirements, formatting standards, page limits, and branding guidelines.
• Maintain and improve reusable content libraries, past performance databases, and boilerplate materials.
• Support clarifications, BAFO responses, and oral presentation preparation after submission.
• Track deadlines, manage version control, and coordinate stakeholder inputs under tight timelines.

Skills

Proposal Writing

Technical Writing

Editing

Proofreading

Content Development

Compliance Management

Organizational Skills

Attention to Detail

Deadline Management

Content Planning

Education

Bachelor's degree in English, Communications, Journalism, Business, Technical Writing, or a related field

Tools

Microsoft Office Suite

SharePoint

Adobe Acrobat

Job description

• Analyze RFPs, RFQs, and RFIs to identify requirements, evaluation factors, instructions, and compliance elements
• Develop and maintain compliance matrices and annotated outlines
• Lead or support the full proposal lifecycle, including kick-offs, strategy sessions, content planning, drafting, color team reviews, production, and submission
• Write, edit, and refine executive summaries, technical approaches, management and quality plans, staffing and organizational plans, transition plans, past performance narratives, and resumes
• Collaborate with operations, engineering, safety, HR, finance, capture managers, and business development leadership
• Gather accurate inputs and shape win themes
• Ensure compliance with solicitation requirements, formatting standards, page limits, and branding guidelines
• Maintain and improve reusable content libraries, past performance databases, and boilerplate materials
• Support clarifications, BAFO responses, and oral presentation preparation after submission
• Track deadlines, manage version control, and coordinate stakeholder inputs under tight timelines

Requirements

• 3-5+ years of professional proposal writing or technical writing experience, preferably supporting public-sector, municipal, or government contracts
• Ability to produce clear, concise, persuasive, and compliant proposal content under deadline pressure
• Strong understanding of RFP response processes, compliance matrices, and evaluation criteria
• Excellent writing, editing, proofreading, and organizational skills with meticulous attention to detail
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency with collaborative tools such as SharePoint and Adobe Acrobat
• Ability to quickly learn technical and operational subject matter and translate it into accessible narrative
• Bachelor's degree in English, Communications, Journalism, Business, Technical Writing, or a related field, or equivalent professional experience (preferred)
• Familiarity with Shipley or similar proposal development methodologies (preferred)
• Ability to remain stationary for extended periods and operate a computer and office equipment
• Ability to communicate effectively
• Ability to occasionally move items up to 20 pounds
• Ability to undertake minimal overnight travel for airport meetings and conferences
• Ability to walk airports on tours for 1-3 hours once or twice monthly

Core Competencies

Demonstrates expertise in proposal writing and compliance management, with a strong ability to produce persuasive content under tight deadlines. Proficient in utilizing collaborative tools and maintaining high standards of quality and organization throughout the proposal lifecycle.

Highest-signal resume keywords

• Proposal Writing
• Compliance Matrices
• RFP Response Processes
• Microsoft Office Suite
• Shipley Methodologies

Hard Skills

• Proposal Writing
• Technical Writing
• Editing
• Proofreading
• Content Development
• Compliance Management
• Organizational Skills
• Attention to Detail
• Deadline Management
• Content Planning

Soft Skills

• Effective Communication
• Collaboration
• Persuasion
• Adaptability
• Problem-Solving

Industry Keywords

• RFP
• RFQ
• RFI
• Public-Sector Contracts
• Municipal Contracts
• Government Contracts
• Proposal Development
• Win Themes
• Stakeholder Coordination
• Version Control

Tools & Technologies

• Microsoft Office Suite
• SharePoint
• Adobe Acrobat