Growth-Driven Law Firm Operations Leader

Salehi Boyer Lavigne Lombana, P.A.; Coral Gables (FL); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401(k) plan

Professional development

Collaborative work environment

Job summary

Salehi Boyer Lavigne Lombana, P.A. in Coral Gables, FL, is seeking a Firm Administrator and Operations Leader to manage the business, people, systems, and daily operations of a growing litigation practice.

This role partners with firm leadership and owns operations, financial reporting, billing oversight, HR, vendor management, and process improvement in a fast-paced legal environment where confidentiality and proactive communication matter.

Qualifications

• Meaningful law firm administration or operations experience.
• Insurance defense experience strongly preferred.
• Ability to own issues, communicate clearly, protect confidential information.
• Direct, honest, and able to raise difficult issues.
• Trustworthy with personnel, payroll, financial records and confidential matters.
• Proactive in communication, follow through and risk management.
• Clear and professional in writing and in-person with attorneys, staff, clients, carriers and vendors.
• Growth mindset and willingness to build processes and scaling infrastructure.

Responsibilities

• Oversee firm operations across administration, staffing, technology, vendor relationships, facilities, and internal systems.
• Billing oversight, collections, realization tracking, P&L reporting, and financial coordination with accounting.
• Legal billing processes, carrier guideline compliance, invoice review, and coordination with case management and accounting platforms.
• Recruiting, onboarding, employee relations, performance reviews, staff development, and HR compliance.
• Office systems, workflows, training materials, internal documentation, and operational procedures.
• Vendor, subscription, software, building, parking, facilities, and office equipment management.
• Support for firm growth, including new office planning, staffing needs, and process development.
• Direct collaboration with leadership on business development, carrier relationships, strategic planning, and firm-wide initiatives.
• Coordination of firm events, team building, employee engagement, and workplace culture.
• Administrative support for attorneys and staff to ensure efficient and professional operations.

Skills

Strong communication

Organizational skills

Client service skills

Proactive communication

Risk management

Education

Bachelor's degree in business administration/management/HR

HR credentials (SHRM/PHR/CLM)

Tools

Microsoft Office Suite

Clio

QuickBooks

Westlaw

Job description

Salehi Boyer Lavigne Lombana, P.A. in Coral Gables, FL, is seeking a Firm Administrator and Operations Leader to manage the business, people, systems, and daily operations of a growing litigation practice.

This role partners with firm leadership and owns operations, financial reporting, billing oversight, HR, vendor management, and process improvement in a fast-paced legal environment where confidentiality and proactive communication matter.