Groups & Events Coordinator- Amangiri

AMAN Group Sarl; United States; On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Complimentary nights

F&B discounts

Spa discounts

Uniform provided

Meal per shift

401k after 1 year

Health/Vision/Dental Insurance

Health plan

Job summary

Amangiri invites a Groups and Events Coordinator to lead end-to-end planning for conferences, weddings, corporate meetings, and private dinners. You will partner with clients, vendors, and hotel teams to bring visions to life with flawless service.

You’ll design layouts, manage timelines, supervise setups, and ensure seamless guest experiences from check-in to departure. The role requires excellence in organization, communication, and adaptability to long, irregular hours.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.
• 3+ years of experience in event planning, coordination and execution.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills for guest satisfaction.
• Willingness to work long, irregular hours including evenings, weekends and holidays.
• Guest-first mentality and ability to anticipate client and guest needs.
• Proficiency in Microsoft Office and event management/diagramming software.
• TIPS (alcohol service) and food handlers training as required by Utah.
• Adherence to AMAN policies and hotel operations knowledge.

Responsibilities

• Assist the Event Manager in organizing and overseeing all event details, timelines, and room configurations.
• Ensure flawless event setups aligned with guest expectations.
• Coordinate with vendors to meet service standards and timelines.
• Collaborate with clients to understand goals and deliver tailored solutions.
• Design event layouts and visually appealing setups with vendors.
• Supervise setup, execution, and breakdown; manage on-site flow and guest satisfaction.
• Coordinate with Front Office, F&B, Housekeeping, Engineering, and Guest Services for seamless events.
• Manage bookings, reports, group room blocks, and event documentation.

Skills

Event planning

Organizational skills

Communication

Multitasking

Vendor coordination

Education

Bachelor’s degree in Event Management

Tools

Microsoft Office

Event management software

Diagramming software

Job description

Location Overview

Join our team in Amangiri. Blending into untouched red-rock country on over 900 acres of the Colorado Plateau, Amangiri and its satellite, Camp Sarika, reflect dual aspects of this ancient desert landscape. A serene sanctuary, Amangiri’s 34 modernist suites, Aman Spa and mesa-embracing pool echo the tranquillity of the canyons. Camp Sarika, with its 10 tented pavilions, answers the region’s call to adventure. An unrivalled base for exhilarating expeditions and fireside connection, the camp has its own restaurant, lounge and spa suites.

Role

The Groups and Events Coordinator will be responsible for overseeing all aspects of event planning, from initial consultation to post-event follow-up. This includes working with clients, managing vendors, coordinating event logistics, and ensuring the smooth execution of conferences, weddings, corporate meetings, and private dinners. You will play a key role in bringing the client’s vision to life, providing exceptional service, and ensuring a seamless experience.

Responsibilities

• Assist the Event Manager in organizing, planning, and overseeing all event details. This includes managing timelines, room configurations, BEO orders, audiovisual needs, décor, and more.
• Ensure event setups are flawless and align with guest expectations.
• Communicate with vendors (event planners, florists, AV technicians, etc.) to ensure timely service delivery and that all vendor requirements are met, maintaining hotel service standards.
• Work closely with clients to understand their event goals and provide tailored solutions. Ensure their vision aligns with the hotel’s brand and deliver a high level of customer service throughout the planning process.
• Work on designing event layouts, creating visually appealing setups, and collaborating with vendors to execute the client’s vision.
• Supervise event setup, execution, and breakdown. Be present on the event day to manage flow, resolve issues, and ensure guest satisfaction.
• Coordinate with hotel staff to meet all guest needs, ensuring a seamless event experience from check-in to on-site service.
• Oversee event logistics including setups, guest arrangements, transportation, and both on-site and off-site needs.
• Handle event-related correspondence, manage bookings, update reports, create group room blocks, and maintain accurate records of event details.
• Follow up with client inquiries within 24 hours and ensure all event-related documents (BEO’s, rooming lists, deposits, final billing) are collected and updated.
• Work closely with all departments, including Front Office, Food & Beverage, Housekeeping, Engineering, and Guest Services, to ensure seamless event execution and maintain high service standards.

Requirements

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field (preferred).
• Minimum of 3 years of experience in event planning, coordination, and execution.
• Excellent organizational skills, attention to detail, and the ability to multitask effectively.
• Strong communication and interpersonal skills with a focus on guest satisfaction.
• Flexibility to work long, irregular hours, including evenings, weekends, and holidays, as required by event schedules.
• A guest-first mentality with the ability to anticipate and address client and guest needs.
• Proficient in Microsoft Office, event management, and diagramming software.
• Must complete TIPS (alcohol service) and food handlers training as required by the State of Utah.
• Must comply with all AMAN policies and procedures.
• Have a familiarity with food and beverage service and hotel operations.
• You must be able to stand, walk, bend, stoop, and lift for sustained periods.
• Work outdoors in various climates, including extreme heat, wind, sand, and desert storms.

Benefits

• Aman Global Complimentary Night Program.
• Access and discount on Food & Beverage Outlets at Amangiri.
• Aman Retail and Spa Treatment discount.
• Uniform provided.
• One meal is provided per shift.
• 401k plan available after 1 year of service with partial match.
• Free Vision, Dental and Life Insurance.
• Amangiri pays 90% of your medical health plan and 100% of your vision and dental benefits.
• Paid time off.

About Aman Group

Since its inception in 1988, Aman Group has strategically evolved, transitioning from a collection of intimate resorts into a pioneering force across the realms of hospitality, residences and experiences including Aman Essentials and Aman Interiors. We invite you to join us in our pursuit of unparalleled service. We believe that the environments and experiences we create can only be brought to life through our people: the heartfelt attention to detail, the welcoming smiles, and the love and passion for creating a sense of belonging. When you join Aman Group, you join a family.