Group Purchasing Organization (GPO) Coordinator

Westminster Services, Inc.; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Westminster Communities of Florida seeks a GPO Coordinator to support the administration, implementation, and ongoing management of Group Purchasing Organization contracts, vendor relationships, and program initiatives across our senior living campuses.

This role serves as the primary operational liaison between Westminster Communities and GPO vendors, ensuring contract compliance and effective communication.

Qualifications

• Five years of experience in purchasing, supply chain, contract administration, vendor management, or related field.
• Experience with healthcare vendors, GPOs, or contract management systems preferred.
• Proficiency with Microsoft Office; advanced Excel skills desirable.
• Ability to interpret contracts, pricing schedules, and vendor agreements.

Responsibilities

• Develop and maintain relationships with Value First GPO and vendors to maximize savings and service.
• Maintain medical supply formulary and ORBITS system to support operations and standardization.
• Coordinate GPO contract and vendor program implementations with internal departments.
• Monitor contract deliverables, incentives, and performance objectives.
• Build relationships with vendors to support performance, issue resolution, and continuous improvement.
• Coordinate vendor implementation timelines, product conversions, and system rollouts.
• Collect and analyze vendor performance metrics and program outcomes.
• Assist in reviewing GPO contracts, pricing, and savings opportunities.
• Monitor contract expirations and ensure timely activities.
• Communicate GPO initiatives and contract changes clearly in writing and presentations.
• Interpret contract terms and vendor performance expectations to supervisor.
• Lead vendor meetings, quarterly reviews, and project implementations.
• Maintain records and contract documentation per organizational standards.
• Collaborate with Purchasing, Clinical Services, Dining Services, Finance, and Operations.
• Identify opportunities for process improvement and standardization in GPO use.
• Maintain confidentiality of pricing and contract documentation.

Skills

Organizational skills

Communication skills

Analytical thinking

Vendor management

Time management

Customer service orientation

Education

Associate degree in Business Administration

Tools

Microsoft Office

Excel

Job description

Westminster Communities of Florida is a national leader in senior living and dedicated to a mission of service to older adults. Founded in 1954, Westminster Communities of Florida is a fiscally strong, not-for-profit organization serving more than 10,000 residents in Life Plan Communities and affordable Rental Retirement Communities. Our communities offer independent living, assisted living, nursing care, home care, pharmacy services, therapy services, and affordable housing for seniors.

Our Community Support Services office team provides the leadership, expertise, and support that help Westminster Communities of Florida fulfill its mission across its communities. Join a collaborative and purpose driven organization where professionals work together to support our communities, drive innovation, and make a positive impact on the lives of residents and team members alike.

We are seeking to hire a GPO Coordinator who will be responsible for supporting the administration, implementation, and ongoing management of Group Purchasing Organization (GPO) contracts, vendor relationships, and program initiatives. This role serves as the primary operational liaison between Westminster Communities and GPO vendors, ensuring contract compliance, successful implementation of vendor deliverables, and effective communication with internal stakeholders. The GPO Coordinator monitors program performance, supports contract analysis, maintains Medical Supply formulary, and assists with strategic initiatives that drive operational efficiency, standardization, and cost savings across the organization.

ESSENTIAL POSITION FUNCTIONS

1. Develop and maintain collaborative relationships with Value First GPO and contracted vendors to maximize contract compliance, program utilization, cost savings, and service excellence across Westminster Communities.
2. Maintain and manage the approved medical supply formulary and ORBITS system to support healthcare operations while promoting product standardization, billing accuracy and cost-effective purchasing.
3. Coordinate the implementation of GPO contracts and vendor programs in collaboration with internal departments and external suppliers.
4. Monitor assigned GPO contract deliverables to ensure timely execution, compliance, incentive payments and achievement of established performance objectives.
5. Build and maintain positive working relationships with vendors to support contract performance, issue resolution, and continuous improvement.
6. Coordinate vendor implementation timelines, deliverables, product conversions, and system-wide rollouts.
7. Collect, analyze, and report vendor performance metrics, utilization data, and program outcomes to evaluate contract effectiveness.
8. Assist in the review and analysis of GPO contracts, pricing, utilization reports, and savings opportunities.
9. Monitor contract expiration dates, implementation schedules, and vendor obligations to ensure timely completion of required activities.
10. Communicate GPO initiatives, contract changes, product updates, and vendor information clearly through written correspondence, presentations, and verbal communication.
11. Interpret contract terms, service agreements, pricing structures, and vendor performance expectations to supervisor.
12. Lead vendor meetings, quarterly business reviews, and contract implementation projects by preparing agendas, documentation, and follow-up action items.
13. Maintain accurate records, databases, contract documentation, and program files in accordance with organizational standards.
14. Collaborate with Purchasing, Clinical Services, Dining Services, Finance, and Operations teams to support procurement initiatives and organizational objectives.
15. Identify opportunities for process improvement, standardization, contract optimization, and increased utilization of GPO programs.
16. Maintain confidentiality of proprietary business information, pricing agreements, and contract documentation.
17. Perform other duties and special projects as assigned by Operations Leadership.

QUALIFICATIONS

• Associate Degree in Business Administration or a related field preferred; equivalent work experience may be considered.
• Five (5) years of experience in purchasing, supply chain, contract administration, vendor management, or a related field preferred.
• Experience working with healthcare vendors, GPOs, or contract management systems is preferred.
• Proficiency with Microsoft Office applications; advanced Excel skills are desirable.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to build collaborative relationships with internal stakeholders and external vendor partners.
• Strong analytical and problem-solving skills with attention to detail.
• Proficiency in managing RFP and RFQ processes.
• Ability to interpret contracts, pricing schedules, and vendor agreements.
• Knowledge of purchasing, supply chain, healthcare procurement, or GPO operations preferred.
• Ability to work independently while managing multiple deadlines and projects.
• Strong customer service orientation and professional demeanor.

Total Rewards: Westminster offers a supportive, mission-driven environment where team members are valued and opportunities for growth are encouraged. We are committed to providing competitive pay and benefits.
We Thrive: We believe our success starts with our people. Our culture is rooted in teamwork, communication, accountability, and quality, creating an environment where our 2,800 team members are supported, empowered, and encouraged to grow. We value collaboration, recognize contributions, and are committed to fostering a workplace where everyone can thrive and make a meaningful impact.

Follow us on Facebook and Instagram @WestminsterCareers and on LinkedIn to learn more about our culture at Westminster Communities of Florida.

Westminster Communities of Florida is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification.

We provide drug testing and criminal background screening on all new hires. Applicants can learn more about Florida background screening requirements at https://info.flclearinghouse.com/

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.