Group Executive Assistant - New York

BMC Software, Inc.; New York (NY); Hybrid; USD 74,000 - 123,000; Full time

Job summary

BMC Software, Inc. is seeking a Group Executive Assistant to support the VP, Product Management and VP, Solutions Marketing within the IZOT unit.

This primarily remote role (NYC metro area options) includes occasional travel for events and meetings. You will manage calendars, travel logistics, budgets, and confidential matters while coordinating with HR, Finance, Communications and Legal to keep operations smooth.

Qualifications

• Supports VP directly in a high-visibility role
• Minimum of 10 years of executive-level support
• Supports multiple senior leaders simultaneously
• Event planning and large-scale travel logistics
• Adaptable in a dynamic, fast-paced environment
• Excellent organization and attention to detail
• Professionalism and diplomacy in sensitive situations
• Proactive, self-starter with initiative
• Tech-savvy with Microsoft Office and AI tools

Responsibilities

• Manage complex calendars for VP Solutions Marketing and VP Product Management
• Coordinate domestic and international travel itineraries and expense reporting
• Handle visa, passport, and international travel arrangements as needed
• Maintain travel budgets and P-card expense reports
• Protect confidential information with discretion
• Serve as primary liaison to executives and stakeholders
• Plan and support events, including in-person and virtual gatherings
• Collaborate with HR, Finance, Communications, Legal and Sales teams
• Provide backup support to other executive assistants
• Support leadership with ad hoc projects and research

Job description

You may occasionally be required to travel for business

Additional Locations:

New York - Albany - Buffalo - Rochester - Syracuse

This role can be based remotely in United States

Looking for more details about our benefits? You can also learn all about them by clicking HERE

Description and Requirements

BMC empowers nearly 80% of the Forbes Global 100 to accelerate business value, faster than humanly possible. Our industry-leading portfolio unlocks human and machine potential to drive business growth, innovation, and sustainable success. BMC does this in a simple and optimized way by connecting people, systems, and data that power the world’s largest organizations so they can seize a competitive advantage.

The IZOT product line includes BMC’s Intelligent Z Optimization & Transformation products, which help the world’s largest companies to monitor and manage their mainframe systems. The modernization of mainframe is the beating heart of our product line, and we achieve this goal by developing products that improve the developer experience, the mainframe integration, the speed of application development, the quality of the code and the applications’ security, while reducing operational costs and risks. We acquired several companies along the way, and we continue to grow, innovate, and perfect our solutions on an ongoing basis.

Join us as a Group Executive Assistant

Location: NYC Tri-State Area (primarily Remote work with occasional travel in for events)

BMC is seeking a highly skilled, collaborative, professional, and motivated Group Executive Assistant to support the Intelligent Z Optimization and Transformation business unit. This role is pivotal in ensuring the unit’s customers, partners and internal stakeholders perceive IZOT as a top place to do business. The group exec admin will be supporting the VP, Product Management, and VP, Solutions Marketing. This is a unique opportunity to join a dynamic, fast-growing organization on the forefront of AI innovation and success.

Here is how, through this exciting role, YOU will contribute to BMC's and your own success:

• Calendar Management: Maintain and manage complex and demanding appointment schedules for VP Solutions Marketing and VP Product Management, including coordinating reoccurring meetings such as leadership team meetings, planning workshops, and All-Hands events.
• Travel & Expense Logistics: Manage domestic and international travel arrangements with clients, develop detailed itineraries, and oversee expense reporting with a keen eye for accuracy and efficiency.
• Visa and International Travel Expertise: Manage complex international travel requirements, including passport renewals, visa procurement, immigration documentation, and contingency planning for travel disruptions.
• Budget Management: Maintain travel budget and P-card expense reports for the Solutions Marketing organization and associated events.
• Confidential Information Management: Handle sensitive business and personnel matters with a high degree of discretion and judgement.
• Stakeholder Liaison: Act as the primary point of contact for individuals seeking to meet with the two Vice Presidents, ensuring all interactions are handled with professionalism, and with appropriate level of discretion for both internal and external meetings.
• Business Unit Culture: Organize and support events, including securing venues, coordinating catering, and ensuring seamless virtual meeting access for attendees worldwide. Facilitate team-building activities and executive dinners, with approximately 3 in-person events per quarter in NYC or White Plains, NY.
• Administrative Support: Serve as a backup for other executive administrative assistants, manage ad hoc administrative projects, and conduct research to prepare actionable information.
• Executive Collaboration: Work closely with the two Vice Presidents and the IZOT leadership team to anticipate needs, manage priorities, serve as a trusted advisor to leadership and contribute to a cohesive and supportive executive environment.
• Cross Functional Partnership: Collaborate with HR, Finance, Communications, Corporate Marketing, Legal and Sales teams to support business priorities.
• Procurement and Vendor Management: Manage purchase orders, contracts, invoices and vendor relationships for events and organizational activities.

To ensure you’re set up for success, you will bring the following skillset & experience:

• At least 3 years of supporting a VP directly, ideally within a professionally run (public or private) company.
• Minimum of 10 years of executive-level support. Prior experience supporting senior leaders in high-visibility roles is a must have.
• Experience supporting multiple senior leaders simultaneously
• Event Planning Expertise: Proven ability to organize large-scale, global events, including complex travel logistics.
• Adaptability: Thrive in a dynamic, fast-paced environment, demonstrating the ability to multitask, manage competing priorities, and pivot as circumstances evolve.
• Attention to Detail: Meticulous organization and accuracy in all aspects of work, from calendar management to expense reporting.
• Professionalism: Superior interpersonal skills, with the ability to handle sensitive situations with discretion and diplomacy. Strong written and verbal communication skills are essential.
• Proactive Mindset: A self-starter who anticipates needs, demonstrates initiative, solve problems independently and work effectively with minimal direction.
• Technology Savvy: Proficiency in Microsoft Office Suite, including use of Copilot and AI, virtual collaboration tools, and other relevant software platforms. Comfort with using AI for note-taking and to speed day to day work.
• You may be required to travel occasionally for business.

Our commitment to you!

BMC’s culture is built around its people. We have 6000+ brilliant minds working together across the globe. You won’t be known just by your employee number, but for your true authentic self. BMC lets you be YOU!

BMC is committed to equal opportunity employment regardless of race, age, sex, creed, color, religion, citizenship status, sexual orientation, gender, gender expression, gender identity, national origin, disability, marital status, pregnancy, disabled veteran or status as a protected veteran. If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.

BMC Software maintains a strict policy of not requesting any form of payment in exchange for employment opportunities, upholding a fair and ethical hiring process.

The annual base salary range represents the low and high end of the BMC salary range for this position. Actual salaries depend on a wide range of factors that are considered in making compensation decisions, including but not limited to skill sets; experience and training, licensure, and certifications; and other business and organizational needs.

The range listed is just one component of BMC's employee compensation package. Other rewards may include a variable plan and country specific benefits.

At BMC, it is not typical for an individual to be hired at /near the top of the range. A reasonable estimate of the current range is $73,800 - $123,000

We use AI technology to support parts of our recruitment process, but people—not algorithms—make all final hiring decisions. AI may assist with tasks like scheduling, screening for role alignment, or helping us manage large volumes of applications more efficiently. However, candidates are reviewed by a member of our recruitment team, and interviews and hiring decisions are always made by people. We’re committed to ensuring that technology enhances fairness, efficiency, and the candidate experience—never replaces genuine human judgment.