Group 4 (FT 10M) Enrollment/General Office Clerk

Reading School District; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Reading School District is seeking an Enrollment/General Office Clerk at Reading High School. The role focuses on processing student enrollments and maintaining accurate records with a customer-service mindset. Strong organizational skills and confidentiality are essential.

The position requires at least a High School Diploma or GED, with preferred secretarial training or an Associate’s degree. It operates 7:00 AM–3:30 PM and supports district clerical operations in a fast-paced setting.

Qualifications

• High School Diploma or GED required.
• Advanced secretarial training or Associate’s degree preferred.
• 5+ years administrative secretarial experience in a demanding, service-oriented office.
• Proficiency in Word, Excel, PowerPoint and Google platforms.
• Strong interpersonal and written English communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Greeting visitors and answering phones; disseminating messages and assisting staff, students, and visitors.
• Process student enrollments and transfers per district procedures.
• Maintain enrollment records, data bases, and filing systems.
• Coordinate with internal/external staff on enrollment-related communications and records.
• Ensure timely completion of monthly, quarterly, and annual reports.

Skills

Customer service

Interpersonal communication

Multitasking

Data entry

Attention to detail

Education

High School Diploma or GED

Associate’s Degree or secretarial training

Tools

Microsoft Word

Excel

PowerPoint

Google Workspace

Job description

Group 4 (FT 10M) Enrollment/General Office Clerk JobID: 1323

• Date Posted:
  10/29/2026
  
• Location:
  Reading High School
  
• Closing Date:
  11/04/2026
  

Position Title: Reading High School

Enrollment/General Office Clerk 4
Classification: AFSCME - Group 4, Full-time, 10-month
Reports To: Principal or Designee
Hours: 7:00 A.M. – 3:30 P.M.

Position Goal: Supports all clerical functions of the school with primary
responsibility for the enrollment of students emphasizing strong
customer service, timeliness, and accuracy.

ESSENTIAL FUNCTIONS:

1. Performs all general office duties, which include but are not limited to, greeting visitors;
   answering telephone calls; disseminating messages; preparing and finalizing
   correspondence and other written materials; providing necessary assistance to visitors,
   staff, students; and filing.
2. Operates all standard office equipment.
3. Processes all aspects student enrollments and transfers in accordance with
   District/school protocol and in a timely, efficient, and customer-service friendly manner,
   including, but not limited to, requesting academic and medical records for students new
   to the Reading School District.
4. Processes student record changes; e.g., curriculum codes, grade changes, etc., in
   accordance with District and school policy and procedure.
5. Recording and maintaining student entry controls.
6. Communicates via available technology and in accordance with school protocol with Safe
   Schools personnel and building administrators for emergencies, questions, etc.
7. Assists all local and state agencies and personnel, including, but not limited to, JPO
   Officers, Police Officers, Child Services, etc., with inquiries and/or requests.
8. Communicate with appropriate internal and external personnel regarding any bussing
   issues.
9. Maintains up to date enrollment and withdrawal spreadsheets that are shared with staff
   in accordance with established procedures.
10. Maintain various filing systems, records, data bases and lists pertinent to the activities of
    the enrollment center.
11. Actively participate in and successfully complete required training and professional
    development programs.
12. Processes all reports that are due monthly, quarterly, and annually.
13. Adhere to all federal, state, and local laws, as well as District policies, procedures, and
    contractual obligations.
14. Performs any other duties within the bargaining unit as assigned by the
    Superintendent or his/her designee subject to reclassification where necessary.

Qualifications:

1. High School Diploma or GED required; advanced secretarial training or Associate's
   Degree preferred.
2. At least five (5) years of administrative secretarial experience in a demanding,
   service-oriented office environment requiring flexibility and multi-tasking.
3. Experience and expertise in office technologies, such as Microsoft Word, Excel,
   PowerPoint and Google platforms.
4. Broad computer/data entry skills evidencing ability to learn new technology
   quickly, as well as superior quality, quantity, and accuracy in work product.
5. Strong interpersonal skills evidencing the ability to effectively interact and work
   with a wide range of constituents, students, and co-workers.
6. Strong verbal and written skills with a proven ability to communicate effectively in
   English using proper grammar and vocabulary, including, but not limited to, the
   ability to independently compose correspondence and reports.
7. Ability to work independently, utilize good judgment, interpret regulations and
   procedures, and problem solve issues.
8. Proven track record of integrity, good moral character, even-temperedness, and
   exemplary attendance.
9. Ability to maintain utmost confidentiality.

TERMS OF EMPLOYMENT:

As per the terms and conditions set forth in the contract between the school district of
Reading and the American Federation of state, county, and municipal employees, AFL-
CIO, Council 13.