Gresham Program & Administrative Specialist

Transportation Security Careers; Gresham (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff in Gresham, with a focus on accuracy, organization, and timely communication. The role covers coordinating daily office activities, managing records, and assisting with payroll, timekeeping, and scheduling tasks to keep operations running smoothly.

These positions vary by assignment and may involve supporting finance, HR, scheduling, or other TSA operational

Qualifications

• Specialized experience in administrative or program support.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

MS Office

Job description

Transportation Security Administration (TSA) program assistants provide essential administrative and program support to managers and staff in Gresham, with a focus on accuracy, organization, and timely communication. The role covers coordinating daily office activities, managing records, and assisting with payroll, timekeeping, and scheduling tasks to keep operations running smoothly.

These positions vary by assignment and may involve supporting finance, HR, scheduling, or other TSA operational