Grants Specialist-Variable

City of Arvada; Arvada (CO); On-site; USD 34,000 - 48,000; Part time

Job summary

City of Arvada is seeking a part-time Grants Administrator to support city programs through grants research, development, coordination, and administration. This 20-hour/week role focuses on compliance and successful funding submissions.

You will identify opportunities, assist with submissions, monitor budgets and reports, and build relationships with granting agencies and partners to advance city initiatives.

Qualifications

• Three (3) years of professional experience in grant writing, grant administration, fundraising, program administration, project coordination, or a related field.
• Knowledge of federal, state, local, foundation, and corporate grant funding sources and requirements.
• Ability to manage grant budgeting, financial tracking, reporting, and documentation.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Researches and identifies grant funding opportunities that align with City programs and initiatives.
• Assists City departments with evaluating funding opportunities and deadlines.
• Establishes and maintains relationships with granting agencies, foundations, and partners.
• Monitors awarded grants for compliance with agreements and reporting requirements.
• Prepares narrative, performance, financial, and other grant reports as required.
• Tracks grant awards, expenditures, deadlines, and documentation in records systems.
• Provides technical assistance on grant opportunities and requirements.
• Maintains grant information in the city grants management system and coordinates with software vendors.

Skills

Grant research

Grant administration

Budgeting

Reporting

Communication

Education

Bachelor's Degree

Tools

Grants management software

Job description

The City of Arvada promotes Equal Pay for Equal Work. Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range.

Pay Range - $25 - $35/hr

Position Purpose

Researches, develops, coordinates, and administers grants to support City programs, services, and initiatives. Identifies funding opportunities; assists with grant applications and submissions; monitors grant awards, budgets, reporting requirements, and compliance; and provides grant-related information and support to City departments and external partners.

This is a part-time position, 20 hours/week.

Essential Job Functions

• Researches and identifies federal, state, local, foundation, corporate, and other grant funding opportunities that align with City programs, services, and initiatives.
• Assists City departments with evaluating funding opportunities and determining eligibility, requirements, deadlines, and alignment with City priorities.
• Establishes and maintains professional relationships with granting agencies, foundations, nonprofit organizations, and other funding partners.
• Monitors awarded grants to ensure compliance with grant agreements, funding requirements, budgets, reporting schedules, and applicable regulations.
• Prepares and coordinates required narrative, performance, financial, and other grant reports in accordance with funding agency requirements.
• Tracks grant awards, expenditures, deadlines, reporting requirements, and other grant-related information and maintains accurate records and documentation.
• Provides technical assistance and responds to questions from City departments regarding grant opportunities, application requirements, grant administration, reporting, and compliance.
• Maintains grant information and records within the City's grants management system and assists with system administration, troubleshooting, and coordination with the software vendor.
• Prepares routine reports, spreadsheets, summaries, and other grant-related information to support departmental and organizational reporting.
• Assists with grant closeout activities, including final reporting, financial reconciliation, documentation, and resolution of outstanding requirements.
• Assists with coordination of grant-funded projects and initiatives involving City departments, nonprofit organizations, governmental agencies, and community partners.
• Represents the City professionally in meetings, training, events, and other activities related to grants and external funding.

Other Job Functions

• Performs other duties as assigned.

Knowledge Skills and Abilities

• Knowledge of grant research, grant administration, and grant compliance practices.
• Knowledge of federal, state, local, foundation, and corporate grant funding sources and requirements.
• Knowledge of grant budgeting, financial tracking, reporting, and documentation practices.
• Knowledge of basic project management principles and practices.
• Skill in researching funding opportunities and evaluating grant requirements.
• Skill in organizing and tracking multiple projects, deadlines, requirements, and priorities.
• Skill in using word processing, spreadsheet, presentation, database, and other business software.
• Ability to analyze and organize financial, programmatic, and grant-related information.
• Ability to establish and maintain effective working relationships with City employees, funding agencies, nonprofit organizations, and other stakeholders.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently, exercise sound judgment, and complete assignments within established deadlines.
• Ability to maintain accurate records and ensure compliance with grant requirements.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

License & Certification

A valid Colorado driver's license and acceptable driving record is required.

Education Degree

Bachelors Degree (BA, BS, BBA)

Education Major

Public Administration, Finance or related field.

Education Required

An equivalent combination of education and experience may be considered.

Work Experience Related

• Three (3) years of professional experience in grant writing, grant administration, fundraising, program administration, project coordination, or a related field.

Work Experience Preferred

• Experience in public sector and/or nonprofit organizations.
• Experience with federal or state grants and associated compliance and reporting requirements.
• Experience using grants management software or similar databases.

Other Qualifications

Must pass a criminal background check and a driving record check, if required