Grants Specialist-Variable

City of Arvada; United States; On-site; USD 34,000 - 48,000; Part time

Benefits offered by this job

Total Rewards package

Sick leave accrual 1h per 30h worked

Job summary

City of Arvada seeks a part-time Grants Coordinator to research and identify funding opportunities and coordinate grant applications for City programs. You will monitor compliance, budgets and reporting requirements, and provide support to departments and partners.

The role requires strong grant writing and documentation skills, experience with grants management, and the ability to work with multiple stakeholders in a collaborative city environment.

Qualifications

• Knowledge of grant research and administration.
• Experience with federal, state or local grants.

Responsibilities

• Identify and pursue federal, state, local, foundation, corporate grant opportunities.
• Assist departments in evaluating eligibility, deadlines and alignment with City priorities.
• Maintain relationships with granting agencies and partners.
• Monitor grant awards for compliance and reporting schedules.
• Prepare narrative, performance, financial and other grant reports.

Skills

Grant research

Grant administration

Grant compliance

Communication skills

Record keeping

Education

Bachelor's degree (BA/BS/BBA)

Public Administration/Finance focus

Equivalent combination of education & experience

Tools

Grants management software

Job description

Pay Range - $25 - $35/hr

Position Purpose

Researches, develops, coordinates, and administers grants to support City programs, services, and initiatives. Identifies funding opportunities; assists with grant applications and submissions; monitors grant awards, budgets, reporting requirements, and compliance; and provides grant-related information and support to City departments and external partners.

This is a part-time position, 20 hours/week.

Essential Job Functions

• Researches and identifies federal, state, local, foundation, corporate, and other grant funding opportunities that align with City programs, services, and initiatives.
• Assists City departments with evaluating funding opportunities and determining eligibility, requirements, deadlines, and alignment with City priorities.
• Establishes and maintains professional relationships with granting agencies, foundations, nonprofit organizations, and other funding partners.
• Monitors awarded grants to ensure compliance with grant agreements, funding requirements, budgets, reporting schedules, and applicable regulations.
• Prepares and coordinates required narrative, performance, financial, and other grant reports in accordance with funding agency requirements.
• Tracks grant awards, expenditures, deadlines, reporting requirements, and other grant-related information and maintains accurate records and documentation.
• Provides technical assistance and responds to questions from City departments regarding grant opportunities, application requirements, grant administration, reporting, and compliance.
• Maintains grant information and records within the City's grants management system and assists with system administration, troubleshooting, and coordination with the software vendor.
• Prepares routine reports, spreadsheets, summaries, and other grant-related information to support departmental and organizational reporting.
• Assists with grant closeout activities, including final reporting, financial reconciliation, documentation, and resolution of outstanding requirements.
• Assists with coordination of grant-funded projects and initiatives involving City departments, nonprofit organizations, governmental agencies, and community partners.
• Represents the City professionally in meetings, training, events, and other activities related to grants and external funding.

Other Job Functions

Performs other duties as assigned.

Knowledge, Skills & Abilities

• Knowledge of grant research, grant administration, and grant compliance practices.
• Knowledge of federal, state, local, foundation, and corporate grant funding sources and requirements.
• Knowledge of grant budgeting, financial tracking, reporting, and documentation practices.
• Knowledge of basic project management principles and practices.
• Skill in researching funding opportunities and evaluating grant requirements.
• Skill in organizing and tracking multiple projects, deadlines, requirements, and priorities.
• Skill in using word processing, spreadsheet, presentation, database, and other business software.
• Ability to analyze and organize financial, programmatic, and grant-related information.
• Ability to establish and maintain effective working relationships with City employees, funding agencies, nonprofit organizations, and other stakeholders.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently, exercise sound judgment, and complete assignments within established deadlines.
• Ability to maintain accurate records and ensure compliance with grant requirements.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Preferred License & Certification

A valid Colorado driver’s license and acceptable driving record is required.

Education

• Education Degree Bachelors Degree (BA, BS, BBA)
• Education Major Public Administration, Finance or related field.
• Education Required An equivalent combination of education and experience may be considered.

Work Experience

• Related Three (3) years of professional experience in grant writing, grant administration, fundraising, program administration, project coordination, or a related field.
• Preferred Experience in public sector and/or nonprofit organizations.
• Experience with federal or state grants and associated compliance and reporting requirements.
• Experience using grants management software or similar databases.

Other Qualifications

Must pass a criminal background check and a driving record check, if required by the position.

Physical Demands

Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.

Work Environment

Exposure to routine office noise and equipment.

Benefits

The City of Arvada offers a robust Total Rewards package. To find out more details, select here. The City of Arvada does not offer benefits to temporary and/or seasonal employees. Temporary, Variable Hour and Health Plan Eligible employees will earn 1 hour of sick leave for every 30 hours worked, up to a maximum cap of 48 hours.

Vision

We Dream Big and Deliver

Mission

We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values

• Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives.
• Passion: We are a high performing, inclusive team inspiring each other to pursue excellence.
• Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. Every City employee is expected to perform his/her job to the highest professional standards. This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143.

The City is an Equal Employment Opportunity Employer. We have consistently received Top Workplace awards since 2012. Most recently, we received USA Today’s Top Workplaces Award.