Grants Specialist

United States Holocaust Memorial Museum; Washington (District of Columbia); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403(b) plan

Paid leave

Telework

Commuter subsidy

Life insurance

Disability insurance

Job summary

The United States Holocaust Memorial Museum is seeking a Grants Specialist in the Office of Finance to lead monitoring, reporting, and compliance for nonprofit grants.

The role will build processes, review program results, and coordinate with Development and Program Offices to ensure GAAP and ASU 2018-08 compliance. Nonprofit grants experience is preferred; strong Excel and communication skills are essential.

Qualifications

• 3-5 years creating new policies, procedures and reporting systems for grants.
• Experience building grant reporting and compliance solutions.
• Excellent verbal and written communication skills.
• Ability to work independently and in a team environment.

Responsibilities

• Build grants monitoring and reporting processes with Development and Program Offices.
• Review monthly financial results and communicate program financial position.
• Identify reclassifications and prepare documentation for approval.
• Ensure grants compliance with Topic 606, ASU 2018-08, and donor rules.
• Conduct post-award grant functions: budgeting, invoicing, reporting, labor distribution.
• Prepare system-based donor financial reports using standard methodologies.
• Produce budget/expense analysis reports from budgeting/accounting systems.
• Guide Program Offices on chart of accounts coding.
• Prepare monthly journal entries for overhead and cost-reimbursement grants.
• Respond to program audit requests and aid in external audits.
• Develop and maintain electronic forms for restricted gifts and unbudgeted requests.
• Other duties as assigned.

Skills

Grants reporting

Policy development

Excel skills

Communication

Teamwork

Tools

Excel

Job description

Information about the organization

The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America’s national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust. The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences. The Museum has three areas of expertise: Holocaust remembrance, Holocaust scholarship and education, and genocide prevention.

In carrying out its important memorial and educational mission, the Museum is guided by its institutional values for our workplace: Honor the memory of the victims; carry out our work with dignity, humility, integrity and respect for others; and strive for excellence through teamwork, rigor, and a culture of continuous learning. Consistent respect for others is the foundation for trust, collegiality and inclusion.

Information about the role and office:

The Museum is a public-private partnership that receives a direct federal appropriation and also raises private contributions to support its mission. Approximately half of the $160 million annual budget comes from charitable contributions (restricted and unrestricted) and endowment earnings; the other half is Federal appropriated funds (annual, multi-year, and no-year). The Museum complies fully with the Federal financial management rules and regulations, and Generally Accepted Accounting Principles (GAAP) and accounting standards.

This position is located in the Office of Finance. The Grants Specialist is responsible for USHMM’s grants monitoring, execution, and reporting in order to meet the needs of the organization and the donor(s).

This is a full-time, donated position (non-Federal) paid with the Museum’s private funds. This position is located in Washington, DC.

Duties and Responsibilities for the role:

• Build out the grants monitoring and reporting functions, including establishing new processes and relationships with Development and Program Offices.
• Review monthly financial results and communicate with appropriate program staff the financial position of the program.
• Identify potential reclassification actions and collect all necessary documentation for presentation to Staff Accountants for entry and to Controller for approval.
• Ensure compliance of grants and contributions with non-profit accounting standards such as Topic 606 and Accounting Standards Update (ASU) 2018-08, internal policies/procedures and donor rules/regulations.
• Perform grant-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes, reconciliations, re-budgeting and grant closeout functions in coordination with other Finance staff.
• Prepare accurate and timely system-based financial reports for donor reporting utilizing consistent, repeatable methodologies coordinated with Program and Development Offices.
• Produce budget and expense analysis reports using data from budgeting and accounting systems.
• Recommend, implement, and provide ongoing guidance and support to Program Offices regarding creation and application of chart of account codes.
• Prepare monthlyjournal entries for overhead and revenue on cost reimbursement grants.
• Prepare and respond to program audit requests.
• Support financial statement audits by preparing and responding to Prepared By Client (PBC) requests and other audit inquiries.
• Create and supportthe use of electronic forms such as restricted gifts summaries and unbudgeted request forms.
• Other duties as assigned.

Minimum Qualifications for the role:

• 3-5 years of experience developing new policies, procedures and reporting systems, as well as building relationships, and finding solutions to grants reporting and compliance matters.
• Knowledge of financial systems and Excel in order to locate and analyze account data and prepare financial reports.
• Excellent verbal and written communication skills.
• Ability to work both independently and as part of a team.

Preferred Qualifications for the role:

• Non‑profit grants management experience.
• Knowledge of accounting and financial policies, systems, practices and procedures.
• Strong time management and the ability to manage shifting priorities.

The application deadline for this position is November 30, 2026.

Benefits Highlights:

The U.S. Holocaust Memorial Museum values employee wellness, work-life balance and the diversity of what this means for individual employees in life and work. We are proud to offer a comprehensive benefits package for benefits-eligible employees that includes generous paid leave benefits, health, dental, and vision insurance, flexible spending accounts, a health savings account with an employer contribution, 403(b) retirement plan with a generous employer match and contribution, group term and supplemental life insurance, short and long-term disability, commuter subsidy, access to two employee assistance programs, as well as voluntary critical illness and accident insurance coverage, long-term care and pet insurance options. Our policies also support telework and other flexible schedule options based on the job, work and team collaboration requirements.