Development & Grants Manager

The Jewish Federation of Cincinnati; Cincinnati (OH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

ID theft protection

Paid time off

Museum pass

SIMPLE IRA with match

Job summary

The Nancy & David Wolf Holocaust & Humanity Center seeks a Development & Grants Manager to lead grant writing, budgeting, and donor stewardship. You will coordinate with the CEO, COO, and external engagement team to secure support and report on impact, while managing data integrity in the CRM and supporting mid-level giving and legacy campaigns.

This hands-on role rewards relationship-building and meticulous project management, with a focus on growing an annual fund and ensuring timely

Qualifications

• Experience leading grant writing and management for nonprofit organizations.
• Proficiency with donor databases/CRMs; HubSpot preferred.
• Strong organizational and project management skills with attention to detail.
• Experience cultivating mid-level donors or managing a donor portfolio.
• Excellent written and verbal communication; able to work across teams.

Responsibilities

• Lead identification, development, and submission of grant proposals to private and public funders.
• Maintain grants calendar for timely compliance, reporting, and renewals.
• Collaborate with finance/operations on grant budgets and reporting.
• Collaborate with program leadership on program impact and reporting on grants.
• Manage institutional funder relationships and donor stewardship.
• Maintain records of grant applications and reporting deadlines.
• Monitor donor systems (CRM) data entry, pledge tracking, acknowledgments.
• Oversee development record-keeping and documentation of major gifts and grants.

Skills

Nonprofit fundraising

Grant writing

Donor relations

Communication

Team collaboration

Project management

Tools

HubSpot CRM

Job description

The Nancy & David Wolf Holocaust & Humanity Center exists to ensure the lessons of the Holocaust inspire action today. We educate about the Holocaust, remember its victims and act on its lessons. Through innovative programs and partnerships, the Center challenges injustice, inhumanity, and prejudice, and fosters understanding, inclusion, and engaged citizenship. Located at Cincinnati’s historic Union Terminal, we impact more than 2.5 million people every year through digital and in-person events, museum tours, educational experiences, social media, and virtual content. From Australia to India, individuals from more than 25 countries and 30 states engage with our mission.

POSITION SUMMARY

The Development & Grants Manager plays a vital cross-functional role in supporting the philanthropic and operational advancement of the Nancy & David Wolf Holocaust & Humanity Center. This role is responsible for overseeing all aspects of grant writing and management, mid-level donor engagement, and daily development operations, working closely with the CEO, COO and operations team, and Director of Strategic External Engagement. The Manager ensures timely execution of donor acknowledgments, data tracking, grant reporting, and supports targeted campaigns and donor stewardship efforts.

This is a hands-on role for a proactive, adaptable team player who thrives on balancing detail-oriented tasks with relationship-building opportunities and is excited to advance both individual and institutional giving within a growing organization.

KEY RESPONSIBILITIES

• Lead the identification, development, and submission of grant proposals to private and public funders.
• Maintain a robust grants calendar to ensure timely compliance, reporting, and renewal efforts.
• Collaborate with finance and operations staff to develop grant budgets, ensure accurate allocations, and support grant-related financial reporting.
• Collaborate with programmatic leadership on delivered programmatic impact and operational reporting on grants.
• Manage institutional funder relationships and ensure stewardship and communication touchpoints.
• Maintain organized records of grant applications, agreements, and reporting deadlines.

Development Operations & Data Integrity

• Monitor the day-to-day donor systems, including data entry, pledge tracking, and acknowledgments in the CRM (HubSpot).
• Oversee development record-keeping and maintain accurate and organized documentation of major gift and grant agreements.
• Partner with the Business Operations & Data Manager to ensure clean, accurate reporting from the CRM and effective use of data in donor communications.
• Ensure accurate and timely execution of acknowledgments and pledge reminders.

Annual & Mid-Level Giving

• Manage a portfolio of mid-level donors (generally in the $360–$10,000 range) with responsibility for cultivation, solicitation, and stewardship as part of larger External Affairs annual planning and giving campaign.
• Work closely with the Director of Strategic External Engagement to support annual and corporate giving campaigns.
• Support parlor meetings, engagement gatherings, and special projects that build donor pipeline and engagement as part of larger External Affairs annual planning and giving campaign.

Legacy Giving

• Serve as the staff lead for legacy giving strategy, including cultivation, tracking, and stewardship.
• Collaborate with the COO and Director of Strategic External Engagement to support and track directed giving campaigns for special projects and strategic priorities.
• Contribute to campaign planning and logistics by managing timelines, pledge records, and reporting.

Team Culture & Flexibility

• Embrace a team-wide culture of collaboration, flexibility, and humility.
• Contribute to an “all hands on deck” approach where no task is too big or too small in service of advancing the mission.
• Demonstrate a commitment to relationship-building, shared leadership, and the strategic use of data to inform action.

QUALIFICATIONS

• Proven experience in nonprofit fundraising, with strong grant writing and management expertise.
• Familiarity and confidence working in donor databases/CRMs (HubSpot experience a plus).
• Strong organizational and project management skills; highly attentive to detail and follow-through.
• Experience cultivating mid-level donors or managing a donor portfolio.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively.
• Demonstrated ability to work well across teams, especially in partnership with marketing/engagement and operations staff.
• Adaptability and a proactive mindset in a dynamic, mission-driven workplace.
• Willingness to work occasional evenings and weekends for events and engagements.

BENEFITS WE OFFER:

• Robust medical, dental and vision insurance, including plans that take $0 from your paycheck
• Company paid Short-Term and Long-Term Disability for employees working 30+ hours per week
• Company paid ID theft protection
• Generous PTO; including 20 days off per year, 6 federal holidays and 3 Jewish holidays
• Complementary Cincinnati Museum Center family pass
• SIMPLE IRA with organization match
• Voluntary lines of coverage such as critical illness, legal, and accident coverage available at employee cost