Grants & Research Projects Coordinator

Oklahoma Medical Research Foundation; Oklahoma City (OK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

8% retirement contribution

Vacation and sick leave

Relocation assistance

Job summary

Oklahoma Medical Research Foundation in Oklahoma City seeks a Grants and Projects Coordinator (Project Coordinator I) to provide administrative and organizational support to multiple senior scientists. You will help with grant preparation, budgeting, and submission across funding agencies.

This role requires strong communication, meticulous attention to detail, and the ability to multi-task in a collaborative, research‑driven environment.

Qualifications

• Bachelor’s degree in a related field and 2 years of admin/financial support experience or high school/GED plus 4 years of admin/financial support experience.
• Strong communication skills and enthusiasm for working in a collaborative team.
• Proficiency in computer systems and software including Microsoft Office Suite.
• High attention to detail, dependability, and willingness to learn.
• Ability to prioritize, meet deadlines, and maintain professionalism with diverse teams.

Responsibilities

• Reviewing and submitting grant applications to multiple funding agencies, ensuring compliance with policies and regulations.
• Participating in review and submission of grant reports to sponsors during the life of the grant.
• Reviewing spending, assembling budgets and forecasting support.
• Assisting with the preparation of grant budgets and maintaining budgetary records.
• Organizing and maintaining records of grant effort distribution and monthly accounting reports.
• Monitoring grant reporting, renewals, memberships, abstracts, and meeting deadlines; notifying PIs in advance.
• Monitoring costs and expenditures on grant accounts to ensure compliance with terms of awards.
• Updating and maintaining CVs, biosketches, bibliographies, and publication collections.
• Monitoring compliance with Public Access requirements for publications.
• Drafting and editing letters, regulatory documents (IRB/IACUC) and other materials.
• Providing administrative support to multiple PIs within the program.
• Managing PI calendars, arranging meetings, interfacing with recruits.
• Coordinating travel arrangements, reimbursements, and office purchases.
• Planning and arranging guest speaker visits, meetings, seminars, and symposia.
• Meeting regularly with PIs to review workloads, deadlines, and task updates.
• Editing scientific documents for grammar, flow, and grant submission compliance.
• Performing general office tasks including filing, copying, and mail handling.
• Other duties as assigned.

Skills

Strong communication skills

Microsoft Office Suite

Detail oriented

Prioritization

Education

Bachelor’s degree in a related field

High School Diploma (or GED)

Tools

Microsoft Office Suite

Job description

Oklahoma Medical Research Foundation in Oklahoma City seeks a Grants and Projects Coordinator (Project Coordinator I) to provide administrative and organizational support to multiple senior scientists. You will help with grant preparation, budgeting, and submission across funding agencies.

This role requires strong communication, meticulous attention to detail, and the ability to multi-task in a collaborative, research‑driven environment.