Grants Reporting Manager

Clifford Beers Community Care Center; Whitneyville (CT); On-site; USD 75,000 - 100,000; Full time

Job summary

Clifford Beers Community Care Center is seeking a Grant Reporting Manager to oversee all restricted funding tracking, reporting and compliance. This role partners with program teams, leads budget development, monitors burn rates, and ensures allowable costs align with funder requirements.

The successful candidate will prepare funder reports, maintain audit-ready records, and support grant proposals with robust financial components.

Qualifications

• Bachelor's degree in Accounting or Finance required.
• 3–5 years of grant accounting or financial reporting experience.
• Experience with federal, state, and private grant compliance.
• Nonprofit fund accounting experience preferred.

Responsibilities

• Develop and maintain grant budgets in collaboration with program leadership.
• Monitor grant expenditures, burn rates, and budget variances.
• Ensure expenses are allowable and properly allocated per funder rules.
• Prepare and submit financial reports to funders in a timely manner.
• Maintain audit-ready grant documentation and support audits.
• Manage grant drawdowns, reimbursements, and invoicing processes.

Skills

Grant accounting

Budgeting

Financial reporting

Nonprofit accounting

Excel

Attention to detail

Time management

Collaboration

Written communication

Education

Bachelor's degree in Accounting or Finance

Tools

CORE

PMS

Job description

EMPLOYER INFORMATION:Clifford Beers Community Care Center (CBCCC) is a mental health clinic serving children and families. Our mission is to provide integrated services addressing mental, physical, and social determinants in order to improve health, resiliency and quality of life for children, families and communities.PURPOSE:The Grant Reporting Manager is responsible for the financial tracking, reporting, and compliance of all restricted funding sources at CBCCC. This role ensures that grant expenditures are accurately recorded, aligned with approved budgets, and compliant with federal, state, and private funder requirements.Reporting to the Controller, this position serves as the primary liaison between finance and program teams on all grant-related financial matters. The role owns the grant reporting lifecycle, including budget development support, expense monitoring, funder reporting, and audit preparation.This is a non-supervisory role with responsibility for managing processes and ensuring compliance across multiple grants.KEY RESPONSIBILITIES:The essential functions of this position include, but are not limited to:Grant Financial ManagementDevelop and maintain grant budgets in collaboration with program leadershipMonitor grant expenditures, burn rates, and budget variancesEnsure expenses are allowable, properly allocated, and compliant with funding requirementsTrack restricted funds and maintain accurate grant-level financial recordsReporting & CompliancePrepare and submit financial reports to funders in a timely and accurate mannerEnsure compliance with federal, state, and private grant regulationsMaintain complete and audit-ready grant documentationSupport grant-related audits and monitoring reviewsBilling & Revenue (if applicable)Manage grant drawdowns, reimbursements, and invoicing processesTrack receivables and ensure timely collection of grant fundsCollaboration & SupportPartner with program managers to ensure alignment between program activity and grant budgetsProvide guidance to staff on allowable costs and grant compliance requirementsSupport development of financial components of grant proposalsOtherIdentify opportunities to improve grant tracking and reporting processesPerform other related duties as assignedTRAVELThis role may require travel throughout the State of ConnecticutENVIRONMENTAL CONDITIONSIndoors, environmentally controlled office settingClose physical proximity to coworkersCOMPETENCIESMust demonstrate the following competencies:Diversity and Inclusion:Foster an environment in which all members of the CBCCC community, from staff to partners and clients, are treated equitably and are able to contribute fully and meaningfully to the mission of CBCCC. Employees must make every effort to:Treat others with respectPractice cultural humilityElicit and welcome different points of viewIntegrity:Act ethically with honesty and consistency regardless of the situation. Employees must make every effort to:Be accountable for his or her own actionsMake decisions based on what is better for the families and employeesBuild and maintain trust among co-workers and our familiesUphold honesty in all actionsExcellence:Commitment to deliver outstanding practices in both managing the organization, service delivery, and collaborating with partners. Employees must make every effort to:Utilize data and research to provide the highest quality of careRegularly participate in professional development to stay abreast of most recent and progressive practicesPromote continuous quality assessment and improvementCommunication:The ability to express oneself clearly and professionally both in writing, conversations, and in nonverbal communication with others. Employees must make every effort to:Oral CommunicationSpeak clearly and in an organized manner that can be easily understoodExpress ideas concisely and respectfullySummarize or paraphrase his/her understanding of what others have said to verify understanding and prevent miscommunicationHold themselves accountable for pitch, speed, tone and volume of voice while speakingShow understanding of professional and cultural implications of body posture, stance, gestures, proximity to listener, facial expressions and appearanceWritten CommunicationWrite clear and concise sentences devoid of grammatical and spelling errorsTailor writing style to the audience of the messageWrite in a respectful and tactful mannerAAP StatementClifford Beers Community Care Center (CBCCC), is an Equal Opportunity Employer. We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply to all of our job openings. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, Sexual Orientation, and Gender Identity or Expression, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.EDUCATIONBachelor’s degree in Accounting or Finance, or related field requiredEXPERIENCEMinimum of 3–5 years of experience in grant accounting or financial reportingExperience with federal, state, and/or private grant compliance requiredExperience with federal and state reporting systems (i.e. CORE, PMS, etc.)Strong experience with nonprofit fund accounting preferredLICENSUREN/ASKILLSStrong knowledge of grant accounting and fund restrictionsAdvanced Excel and financial analysis skillsHigh attention to detail and accuracyStrong organizational and time management skillsAbility to manage multiple grants and deadlines simultaneouslyStrong written communication skills for financial reportingAbility to collaborate effectively with program and finance teamsREQUIREMENTSValid driver’s license and reliable transportationPHYSICAL ABILITIES20% of the time is spent making repetitive motions50% of the time spent sitting10% walking, bending, standing, stooping, crouching or kneeling20% of the time is spent using hands to type, write, or use controlsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions