Grants Reporting & Compliance Lead

San Jose Clinic; Gary (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

San José Clinic in Gary, IN seeks a Grants & Reporting Specialist to manage post-award activities, ensure funder compliance, monitor outcomes, and coordinate internal reporting.

The role requires collaborating with clinical, financial, and development teams to prepare timely reports, maintain grant documentation, and support renewals.

Strong writing, analytical skills, and experience with donor management are essential.

Qualifications

• Bachelor's degree in nonprofit management, business administration, public administration, healthcare administration, finance, accounting, communications, data analytics, social sciences, or a related field required.
• Equivalent relevant experience may be considered where appropriate.
• Master's degree preferred but not required.
• Minimum three years of relevant experience in grants administration, grant reporting, nonprofit administration, program evaluation, compliance, institutional giving, data reporting, or a related field.
• Experience coordinating information across multiple organizational departments strongly preferred.
• Experience working with budgets and financial reports preferred.

Responsibilities

• Maintain primary responsibility for the timely completion and submission of assigned grant reports.
• Prepare quarterly, semiannual, annual, interim, progress, outcome, utilization, stewardship, and final reports as required by funders.
• Review all grant documents and identify reporting requirements, deliverables, performance measures, and deadlines.
• Create a reporting plan for each grant and establish internal deadlines.
• Obtain information from clinical, operational, financial, administrative, and Development departments for reporting.
• Prepare complete and professionally written grant reports communicating activities, populations served, outcomes, challenges, and funds utilized.
• Coordinate internal review and approval of reports before external submission.

Skills

Attention to detail

Analytical thinking

Professional writing

Communication skills

Deadline management

Cross-department collaboration

Education

Bachelor's degree in nonprofit management, business administration, public administration, healthcare administration, finance, accounting, communications, data analytics, social sciences, or a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Donor-management systems

BI systems / reporting tools

Job description

San José Clinic in Gary, IN seeks a Grants & Reporting Specialist to manage post-award activities, ensure funder compliance, monitor outcomes, and coordinate internal reporting.

The role requires collaborating with clinical, financial, and development teams to prepare timely reports, maintain grant documentation, and support renewals.

Strong writing, analytical skills, and experience with donor management are essential.