Grants Process & Compliance Administrator – SPSA Opt. 1

Jobtailor; Springfield (IL); On-site; USD 70,000 - 100,000; Full time

Job summary

Illinois Department of Healthcare and Family Services seeks a Grants Process & Compliance Administrator to design and implement standardized workflows and internal controls for grant activities. You will supervise staff and coordinate with internal and external stakeholders to ensure compliant grant documentation and processes.

The role emphasizes policy analysis, legislation review, and effective communication, with a focus on confidentiality and professional conduct in a public-sector

Qualifications

• Requires four years of college coursework in business or public administration.
• Requires four years of progressively responsible administrative experience in a public or private organization.
• Three years of supervisory experience.
• Advanced degree in public or business administration.

Responsibilities

• Designs, develops, and implements standardized workflows and internal controls to support grant processing and documentation.
• Represents the Agency Procurement Officer in communications with internal and external stakeholders on grants processes and documentation.
• Supports development and implementation of internal controls and documentation standards to ensure compliance with state and federal requirements.
• Performs other duties as required within the scope of duties enumerated above.
• Serves as full line supervisor.

Skills

Grants Management

Policy Implementation

Internal Controls

Supervisory Experience

Stakeholder Communication

Education

Bachelor's degree in business/public administration

Advanced degree in public/business administration

Tools

Grant Program Management

Policy Formulation

Legislation Review

Documentation Standards

Workflow Design

Job description

• Serves as the Grants Process & Compliance Administrator for the Illinois Department of Healthcare and Family Services (HFS).
• Designs, develops, and implements standardized workflows and internal controls to support the efficient processing and documentation of grant activities.
• Serves as full line supervisor.
• Represents the Agency Procurement Officer in communications with internal and external stakeholders as it relates to grants processes, documentation standards, and internal controls, ensuring clarity and consistency in implementation.
• Supports the development and implementation of internal controls and documentation standards to ensure compliance with State and federal requirements.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Requirements

• Requires the completion of four (4) years of college with course work in business or public administration.
• Requires four (4) years of progressively responsible administrative experience in a public or private organization.
• Preferred Qualifications
• Four (4) years of professional experience formulating and implementing policy for a public or private organization.
• Four (4) years of professional experience managing a statewide federal or state or private grant program.
• Four (4) years of professional experience reviewing new and/or existing legislation to determine the impact on an organization.
• Four (4) years of professional experience responding to inquiries from elected officials, their staff, advocates, and other stakeholders.
• Four (4) years of professional experience communicating in verbal and written form including in-person or virtual presentations with diverse internal and external colleagues and stakeholders and communities.
• Four (4) years of professional experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism.
• Three (3) years of professional supervisory experience.
• Advanced degree in public or business administration.

Core Competencies

Demonstrates expertise in grants management, compliance, and policy implementation within public or private organizations. Proficient in developing workflows, internal controls, and effective communication with diverse stakeholders.

Highest-signal resume keywords

• Grants Management
• Policy Implementation
• Internal Controls Development
• Supervisory Experience
• Stakeholder Communication

ATS Optimization Keywords

Hard Skills

• Grant Program Management
• Policy Formulation
• Legislation Review
• Documentation Standards
• Workflow Design

Soft Skills

• Verbal Communication
• Written Communication
• Presentation Skills
• Confidentiality Management
• Professionalism

Industry Keywords

• Public Administration
• Compliance
• State Requirements
• Federal Requirements
• Administrative Experience