Associate Director, Success Teams

Jobtailor; Illinois; On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor in Illinois seeks an experienced project leader to manage a portfolio of fiscally sponsored projects, guiding workstreams, supervising junior staff, and ensuring timely delivery.

You will oversee grants management, budgeting, compliance with IRS and state regulations, and foster client relationships while mentoring teams and promoting equity.

Qualifications

• 6–8 years of nonprofit or philanthropic operations experience.
• Experience with budgeting, forecasting, and nonprofit financial statements.
• Experience with grants management and due diligence.
• Experience managing direct reports.

Responsibilities

• Lead multiple workstreams across a portfolio of fiscally sponsored projects.
• Build relationships with project staff and funders through clear, proactive communication.
• Ensure compliance with IRS, federal, and state regulations and contract management.
• Oversee grants processes from due diligence to reporting.
• Develop budgets, pricing, and monitor profitability.
• Mentor junior staff and manage performance.

Skills

Project Management

Grants Management

Financial Management

Stakeholder Management

IRS Compliance

Job description

Responsibilities

• independently project manage a portfolio of complex fiscally sponsored projects by leading workstreams, fostering team communications, and overseeing the execution of work completed by junior staff members
• build strong relationships with project staff, earning trust through clear and consistent communication, strong project management, and adherence to accountabilities, and consistently approach client service with a problem-solving mindset
• provide expert operational leadership, grounded in Client Service Standards, including sound contract management, financial management and legal compliance to ensure projects remain financially sound and compliant with IRS, federal, and state regulations
• grants management including overseeing the contract and subgrant processes from initial review and due diligence to drafting and implementation
• oversee and manage the complexities of incoming funds, including proposal oversight, spend down tracking, and reports to funders
• highlight concerns, propose solutions, and notify internal stakeholders of trends within the portfolio
• deftly manage towards multiple deadlines and continuously ensure priorities align with the needs of all stakeholders, pulling in subject matter expert teams as needed
• manage relationships between multiple stakeholders, including internal team, funders, programmatic staff, and grantees
• participate in advocacy training, applying learnings to recognize and enforce advocacy and lobbying regulations to ensure your portfolio of projects adheres to ensure compliance with IRS, federal, and state regulations
• ensure project data is accurately maintained
• lead scoping, pricing, and monitoring of ongoing profitability of assigned projects within portfolio
• oversee and manage performance accountabilities including setting individualized goals and managing to role expectations for each direct report
• contribute to professional growth and satisfaction of early career staff on your project teams by providing appropriate direction, support, guidance, and mentorship on project work
• promote a firm culture that centers equity and belonging; develop and share relevant skills and issue-area expertise
• as needed, people manage a team of 3-5 junior staff members, including performance management and a focus on developing, motivating, and mentoring direct reports
• oversee time keeping for direct reports; liaising with assigned capacity director as needed
• convey, support, and as appropriate, translate firm messages from leadership to direct reports
• participate in specialized team initiatives as assigned
• support the development of more efficient processes, systems, and technologyas assigned
• participate in training and learning activities throughout the year
• support new business development by meeting with potential clients, evaluating projects, and developing collateral, proposals, and budgets as assigned
• implement and adhere to department and organizational policies and procedures

Requirements

• 6-8 years of relevant professional experience
• experience with operational policies and processes such as finance, HR, compliance and legal in the nonprofit, philanthropic, or business sector
• demonstrated proficiency with budgeting, forecasting, and/or reviewing nonprofit financial statements
• experience with grants management (either as incoming or outgoing funds), including due diligence and reporting
• experience managing direct reports
• strong project management and elevated stakeholder management skills, including delegation, conflict management, and management of highly sensitive situations
• excellent time management skills, effective prioritization, ability to meet deadlines, and drive multiple projects simultaneously
• ability to solve complex challenges by identifying innovation and creative solutions
• ability to work inclusively and collaboratively with diverse teams and audiences
• strong written and verbal communication skills and the ability to effectively communicate difficult messages; adapt style, tone, and content to meet various needs
• ability to use available resources and feedback to continually pivot, adapt, and grow
• familiarity and/or experience working within a fiscal sponsorship structure is a plus
• experience making processes more efficient
• experience with or understanding of nonprofit (c3 & c4) advocacy compliance
• experience in compliantly structuring lobbying and politically related activities and guiding those projects
• experience in tandem/shared 501(c)(3) and 501(c)(4) contracts
• experience with grantmaking for lobbying or political purposes
• experience working with funders in the advocacy/political space
• experience with complex restricted funding, such as voter registration, project grant rule, etc.

Core Competencies

Demonstrates expertise in project management, operational leadership, and grants management within the nonprofit sector, ensuring compliance with IRS and federal regulations while fostering team collaboration and effective communication.

Highest-signal resume keywords

• Project Management
• Grants Management
• Financial Management
• Stakeholder Management
• Compliance with IRS Regulations

ATS Optimization Keywords

Hard Skills

• Budgeting
• Forecasting
• Contract Management
• Financial Statement Review
• Due Diligence
• Performance Management
• Advocacy Compliance
• Lobbying Structure
• Restricted Funding Management
• Proposal Development

Soft Skills

• Effective Communication
• Problem-Solving
• Time Management
• Team Collaboration
• Mentorship

Industry Keywords

• Nonprofit Sector
• Fiscal Sponsorship
• Political Advocacy
• Philanthropic Sector
• 501(c)(3) and 501(c)(4) Contracts