Grants Officer

XU01 Xavier University; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision, and Rx plans

Health savings accounts

Flexible spending accounts

Retirement savings plans

Paid time off

Tuition remission

Job summary

Xavier University is seeking a Grants Officer for the Center for Research Excellence to manage a caseload of external grant projects and awards, with emphasis on biomedical and health sciences research. You will oversee internal grant processes and promote grant-seeking activities among faculty and staff.

You will collaborate with Grant Officers and CRE leadership to ensure compliance with regulations and to develop strong proposals, reports, and audits while supporting institutional projects

Qualifications

• Bachelor's degree in a related field required.
• Minimum of 2–3 years of experience in grants administration or sponsored programs.
• Experience in a higher education or nonprofit research environment.
• Certified Research Administrator (CRA) credential, or willingness to pursue certification.
• Excellent communication and organizational skills.

Responsibilities

• Assist faculty and staff in evaluating funding opportunities, preparing grant applications, and submitting to sponsors; oversee grant budget administration and required reporting.
• Coordinate financial award management with Accounting Operations staff.
• Assist in updating and maintaining the Grant Services web page; process proposals and grants in Workday; maintain audit-ready files; coordinate grant award payment processing.
• Collaborate with other Grant Officers and the Director of CRE to ensure University policies comply with government regulations.
• Manage federal grant processes and internal campus processes related to grants in collaboration with other Grant Officers.
• Work with faculty and staff to develop grant proposals and prepare reports for institutional grant projects.
• Assist with proposals for other institutional projects.
• Oversee utilization of the Academic Affairs match fund and coordinate approvals for spending indirect cost distribution funds by the college and Principal Investigator (PI).
• Coordinate and conduct training programs to enhance grant-seeking, project development, and grant-writing skills.
• Serve as a resource to the University on grant seeking, including participating in New Faculty Orientation and serving on appropriate committees.

Skills

Grant administration

Proposal development

Communication skills

Analytical skills

Project management

Interpreting guidelines

Training / leadership

Office/administrative skills

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

The Center for Research Excellence is seeking a Grants Officer to manage a caseload of grant projects and grant awards from external sources including foundations, corporations, and government agencies, with particular emphasis on biomedical and health sciences research. The Grants Officer manages and oversees the internal grant processes to ensure it is completed in a timely manner and that grant awards are appropriately managed. This position also promotes grant seeking activity at Xavier and supports faculty and staff in projects they initiate. The Grants Officer similarly develops grant proposals and prepares reports for institutional projects.

Job Responsibilities

• Assist faculty and staff in evaluating funding opportunities, preparing grant applications, and submitting to sponsors; oversee grant budget administration and required reporting.
• Coordinate financial award management with Accounting Operations staff.
• Assist in updating and maintaining the Grant Services web page Process proposal submissions and grant awards in Workday and in electronic and paper files; issue appropriate correspondence regarding submissions and awards; maintain audit-ready files; and coordinate grant award payment processing.
• Collaborate with other Grant Officers and the Director of CRE to ensure University policies comply with government regulations.
• Manage federal grant processes and internal campus processes related to grants in collaboration with other Grant Officers.
• Work with faculty and staff to develop grant proposals and prepare reports for institutional grant projects.
• Assist with proposals for other institutional projects.
• Oversee utilization of the Academic Affairs match fund and coordinate approvals for spending indirect cost distribution funds by the college and Principal Investigator (PI).
• Coordinate and conduct training programs to enhance the campus community’s grant-seeking, project development, and grant-writing skills.
• Serve as a resource to the University on grant seeking, including participating in New Faculty Orientation and serving on appropriate committees.

Job Requirements

• Bachelor's degree in a related field required.
• Minimum of two to three years of experience in grants administration, sponsored programs, or research administration; an equivalent combination of education and experience will be considered.
• Exceptional organizational skills, the ability to interpret complex guidelines, and a proven ability to perform independent research.
• Demonstrated ability to interpret complex guidelines.
• Excellent communication skills.
• Proficient in Microsoft Office, with aptitude to learn new software and systems.
• Advanced communication (written and verbal) skills, analytical skills, project/process management skills, computer/technical skills, and equipment operation skills.
• Ability to lead information and training sessions.
• Office/administrative support skills.
• Internal and external interaction/collaboration of the following: Exchange routine, information and/or answering routine questions; Exchange detailed information or resolve varied problems; Access to and/or works with sensitive and/or confidential information; Identify the needs/concerns of others, determine potential solutions, resolve or redirect appropriately; Persuade, gain cooperation and acceptance of ideas or collaborate on projects; Routine problems solved using established procedures; Moderate complexity issues requiring interpretation of guidelines.
• Working knowledge of federal grant regulations (e.g., Uniform Guidance/2 CFR 200).
• Certified Research Administrator (CRA) credential, or willingness to pursue certification.
• Experience in a higher education or nonprofit research environment.
• Ability to lead information and training sessions.
• Experience working with sensitive and/or confidential information.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.

Benefits - applies only to full-time positions:

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.
• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave and holidays.
• Tuition remission for employees and their eligible dependents.

Thank you for your interest in joining our university community. At Xavier University, we are more than an academic institution — we are a mission-driven community grounded in the Ignatian tradition. Our values of reflection, service, and the pursuit of justice inspire everything we do, from our teaching and research to the way we treat one another. We believe in the power of collaboration, and we cultivate an environment where every voice is valued and diverse perspectives enrich our shared work. Our faculty, staff, and students form a vibrant, inclusive community united by a commitment to excellence, compassion, and a greater good. Whether you're applying for your first role in higher education or bringing years of experience, we invite you to explore how your journey might align with ours. Come be a part of something meaningful.