Grants Manager, Research Administration

Fordham; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition remission

Retirement plans

Life insurance

Disability insurance

Employee assistance program

Generous time off

Job summary

Fordham University seeks a Grants Manager to support post-award activities, collaborating with faculty PIs and university offices to ensure compliance and efficient grant administration.

The role reports to the Vice Provost for Research and Chief Research Officer and requires overseeing budgets, personnel allocations, subcontract management, and reporting to sponsors. A strong track record in research administration is essential.

Qualifications

• Minimum of 1 year of experience in research administration in an academic, government, or similar non‑profit.
• Minimum of 5 years of experience.
• Familiarity with electronic proposal submission systems (Grants.gov, Research.gov, ASSIST , Proposal Central, etc.)
• Demonstrated interpersonal skills and ability to work collaboratively with investigators and intradepartmental offices within the University.
• Commitment to high professional standards of quality, integrity, and service.
• Ability to multi‑task and has experience managing several projects simultaneously.
• Excellent written, oral, and interpersonal communication skills, as well as organizational skills.

Responsibilities

• Actively monitors expenditures and encumbrances against approved budgets across Principal Investigator’s portfolio to safeguard against deficit spending.
• Submits requests for budget modifications and/or no cost extensions to the Office of Sponsored Programs for submission to Sponsor.
• Conducts periodic meetings with PIs on grants to review grant expenditures.
• Works closely with PIs to perform routine effort allocation reviews to ensure personnel on grants are correctly charged across projects and that Electronic Action Forms ( EAF ) are timely submitted in alignment with when the work is actually performed (i.e., commensurate effort).
• Assists PIs with developing job descriptions for new grant personnel to be hired and coordinates with the Provost Office and Human Resources with the hiring process.
• Monitors subcontract agreement commitments on grant awards and engages in subcontract invoicing review, payment approval process, and provides subrecipient monitoring information to the Office of Sponsored Programs ( OSP ) and Grants Accounting as appropriate.
• Develops draft continuation award budgets for PIs for progress reports and annual award setup, in accordance with sponsor‑approved budget amounts and institutional and sponsor policies, and sends them to OSP for review and submission.
• Coordinates with Grants Accounting to assist PIs with preparation of funding reports to funding agencies.
• Assists with grant purchasing transactions and sponsored award travel reimbursement through FINBUY and FINPAY systems.

Skills

Grants.gov

Interpersonal skills

Collaboration

Multi-tasking

Communication skills

Education

Master’s in Science, Business, or related field

CRA Certification

Active role in NCURA/SRAI

Sponsored Programs experience

Tools

Grants.gov

Research.gov

ASSIST

Proposal Central

Job description

Fordham University seeks a Grants Manager to support post-award activities, collaborating with faculty PIs and university offices to ensure compliance and efficient grant administration.

The role reports to the Vice Provost for Research and Chief Research Officer and requires overseeing budgets, personnel allocations, subcontract management, and reporting to sponsors. A strong track record in research administration is essential.