Grants Manager

FORDHAM University; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

Fordham University is seeking a Grants Manager to partner with faculty PIs on post-award management of external grant funding. This role will act as a liaison across Finance, HR, Accounts Payable, Provost, Office of Sponsored Programs, and other administrative areas to ensure compliance and efficient grant administration.

The position requires monitoring expenditures, developing continuation budgets, and supporting reporting, with opportunities to influence grant lifecycle processes and

Qualifications

• Minimum of 1 year of experience in research administration in an academic, government, or similar non-profit.
• Minimum of 5 years of experience.
• Familiarity with electronic proposal submission systems (Grants.gov, Research.gov, ASSIST, Proposal Central, etc.)
• Demonstrated interpersonal skills and ability to work collaboratively with investigators and intradepartmental offices within the University.
• Commitment to high professional standards of quality, integrity, and service.
• Ability to multi-task and has experience managing several projects simultaneously.
• Excellent written, oral, and interpersonal communication skills, as well as organizational skills.

Responsibilities

• Actively monitors expenditures and encumbrances against approved budgets across Principal Investigator’s portfolio to safeguard against deficit spending.
• Submits requests for budget modifications and/or no cost extensions to the Office of Sponsored Programs for submission to Sponsor.
• Conducts periodic meetings with PIs on grants to review grant expenditures.
• Works closely with PIs to perform routine effort allocation reviews to ensure personnel on grants are correctly charged across projects and that Electronic Action Forms (EAF) are timely submitted in alignment with when the work is actually performed (i.e., commensurate effort).
• Assists PIs with developing job descriptions for new grant personnel to be hired and coordinates with the Provost Office and Human Resources with the hiring process.
• Monitors subcontract agreement commitments on grant awards and engages in subcontract invoicing review, payment approval process, and provides subrecipient monitoring information to the Office of Sponsored Programs (OSP) and Grants Accounting as appropriate.
• Develops draft continuation award budgets for PIs for progress reports and annual award setup, in accordance with sponsor-approved budget amounts and institutional and sponsor policies, and sends them to OSP for review and submission.
• Coordinates with Grants Accounting to assist PIs with preparation of funding reports to funding agencies.
• Assists with grant purchasing transactions and sponsored award travel reimbursement through FINBUY and FINPAY systems.

Skills

Electronic proposal submission

Interpersonal skills

Multi-tasking

Written and oral communication

Collaborative work

Education

Master’s in Science, Business, or related field

CRA Certification

NCURA/SRAI involvement

Tools

Grants.gov

Research.gov

ASSIST

Proposal Central

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program ( EAP ); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Reporting to the Vice Provost for Research and Chief Research Officer, the Grants Manager is responsible for working alongside faculty Principal Investigators (PI) to assist with post-award management activities related to external grant funding.

The position will act as a liaison between faculty and various units within the University (Finance Office, HR, Accounts Payable, Provost Office, Office of Sponsored Programs, and other administrative areas) to oversee post-award management to ensure research compliance.

Essential Functions

Actively monitors expenditures and encumbrances against approved budgets across Principal Investigator’s portfolio to safeguard against deficit spending. Submits requests for budget modifications and/or no cost extensions to the Office of Sponsored Programs for submission to Sponsor.

Conducts periodic meetings with PIs on grants to review grant expenditures.

Works closely with PIs to perform routine effort allocation reviews to ensure personnel on grants are correctly charged across projects and that Electronic Action Forms ( EAF ) are timely submitted in alignment with when the work is actually performed (i.e., commensurate effort).

Assists PIs with developing job descriptions for new grant personnel to be hired and coordinates with the Provost Office and Human Resources with the hiring process.

Monitors subcontract agreement commitments on grant awards and engages in subcontract invoicing review, payment approval process, and provides subrecipient monitoring information to the Office of Sponsored Programs ( OSP ) and Grants Accounting as appropriate.

Develops draft continuation award budgets for PIs for progress reports and annual award setup, in accordance with sponsor-approved budget amounts and institutional and sponsor policies, and sends them to OSP for review and submission.

Coordinates with Grants Accounting to assist PIs with preparation of funding reports to funding agencies.

Assists with grant purchasing transactions and sponsored award travel reimbursement through FINBUY and FINPAY systems.

Essential Functions Note

This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.

Management Responsibilities

Not responsible for supervision or oversight of others.

Additional Functions

Required Qualifications: Education and Experience

Minimum of 1 year of experience in research administration in an academic, government, or similar non-profit.

Minimum of 5 years of experience.

Required Qualifications: Knowledge and Skills

Familiarity with electronic proposal submission systems (Grants.gov, Research.gov, ASSIST , Proposal Central, etc.)

Demonstrated interpersonal skills and ability to work collaboratively with investigators and intradepartmental offices within the University.

Commitment to high professional standards of quality, integrity, and service.

Ability to multi-task and has experience managing several projects simultaneously.

Excellent written, oral, and interpersonal communication skills, as well as organizational skills.

Preferred Qualifications

Master’s in Science, Business, or related field.

CRA Certification.

Active role in NCURA , SRAI , or other professional societies.

Knowledge of and commitment to the goals of Jesuit Education.

University experience in Sponsored Programs.

Minimum Starting Salary

Minimum Starting Salary $85,000

Maximum Starting Salary

Maximum Starting Salary $100,000

Note

Salary is commensurate with qualifications, experience, and skills.

Is this a Union position?

No

Posting Number

A1175P

Number of Vacancies

1

Start Date

ASAP

Posting Date

10/27/2026

EEO Statement

Fordham University is committed to excellence and welcomes candidates of all backgrounds.
Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Physical Activity and Work Environment

Physical Activity

Sitting Nearly Continuously

Repetitive Hand Motion (such as typing)

Repetitive Hand Motion (such as typing) Nearly Continuously

Hearing, Listening, Talking Nearly Continuously

Standing

Standing Seldom

Walking

Walking Seldom

Running

Running Not Required

Bending, Stooping, Kneeling, squatting, Crouching, Crawling

Bending, Stooping, Kneeling, squatting, Crouching, Crawling Not Required

Climbing stairs Not Required

Climbing ladders

Climbing ladders Not Required

Reaching overhead

Reaching overhead Not Required

Pulling, pushing

Pulling, pushing Not Required

Shoveling

Shoveling Not Required

Lifting – up to 20 pounds

Lifting – up to 20 pounds Not Required

Lifting – up to 50 pounds

Lifting – up to 50 pounds Not Required

Lifting – over 50 pounds Not Required

Work Environment Office Environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental questions you will be required to answer on the application (No action is needed on this page)

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree?
  • Yes
  • No
• * Do you have a minimum of 1 year of experience in research administration in an academic, government, or similar non-profit?
  • Yes
  • No
• * Do you have a minimum of 5 years of experience?
  • Yes
  • No