Grants Manager Fordham University

Ajcunet; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plans

Life Insurance

Disability Insurance

Tuition Remission

Paid Time Off

Job summary

Fordham University in New York seeks a Grants Manager to support post-award management for external grants. You will work closely with faculty Principal Investigators to safeguard budgets, monitor expenditures, and coordinate with the Office of Sponsored Programs and Grants Accounting.

The role reports to the Vice Provost for Research and Chief Research Officer, supporting grant administrations across multiple units.

Qualifications

• Bachelor’s degree required; Master’s preferred for advanced research administration roles.
• 5+ years of experience in research administration; minimum of 1 year in related roles.
• Familiarity with electronic proposal submission systems (Grants.gov, Research.gov, ASSIST, Proposal Central).
• Strong interpersonal, collaborative skills across units; commitment to high professional standards.
• Ability to manage multiple grants and projects concurrently; strong organizational and communication skills.

Responsibilities

• Monitors expenditures and encumbrances against budgets to prevent deficits.
• Submits budget modifications and no-cost extensions to the Office of Sponsored Programs.
• Conducts regular meetings with PIs to review grant expenditures and progress.
• Assists PIs with hiring processes and job descriptions for grant personnel.
• Reviews subcontract agreements and performs subrecipient monitoring with Grants Accounting as needed.
• Develops draft continuation budgets and coordinates with OSP for review and submission.
• Prepares funding reports and coordinates with Grants Accounting for sponsor communications.
• Assists with grant purchasing and travel reimbursements through FINBUY and FINPAY systems.
• Acts as liaison among faculties and university offices to ensure post-award compliance.

Skills

Interpersonal skills

Multi-tasking

Communication

Organizational skills

Education

Bachelor’s degree

Master’s degree (preferred)

CRA Certification (preferred)

Tools

Grants.gov

Research.gov

ASSIST

Proposal Central

Job description

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Title of Position

Grants Manager

Position Number

A11300

FLSA

Exempt

Scheduled Hours Per Week

35

Department

Office of Research

Campus

Rose Hill

Work Arrangement

Onsite

Hybrid Policy:

Please review the Hybrid Policy at www.fordham.edu/hybridpolicy.

Position Summary

Reporting to the Vice Provost for Research and Chief Research Officer, the Grants Manager is responsible for working alongside faculty Principal Investigators (PI) to assist with post-award management activities related to external grant funding.

Essential Functions

Actively monitors expenditures and encumbrances against approved budgets across Principal Investigator’s portfolio to safeguard against deficit spending. Submits requests for budget modifications and/or no cost extensions to the Office of Sponsored Programs for submission to Sponsor.

Conducts periodic meetings with PIs on grants to review grant expenditures.

Works closely with PIs to perform routine effort allocation reviews to ensure personnel on grants are correctly charged across projects and that Electronic Action Forms (EAF) are timely submitted in alignment with when the work is actually performed (i.e., commensurate effort).

Assists PIs with developing job descriptions for new grant personnel to be hired and coordinates with the Provost Office and Human Resources with the hiring process.

Monitors subcontract agreement commitments on grant awards and engages in subcontract invoicing review, payment approval process, and provides subrecipient monitoring information to the Office of Sponsored Programs (OSP) and Grants Accounting as appropriate.

Develops draft continuation award budgets for PIs for progress reports and annual award setup, in accordance with sponsor-approved budget amounts and institutional and sponsor policies, and sends them to OSP for review and submission.

Coordinates with Grants Accounting to assist PIs with preparation of funding reports to funding agencies.

Assists with grant purchasing transactions and sponsored award travel reimbursement through FINBUY and FINPAY systems.

The position will act as a liaison between faculty and various units within the University (Finance Office, HR, Accounts Payable, Provost Office, Office of Sponsored Programs, and other administrative areas) to oversee post-award management to ensure research compliance.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Management Responsibilities

Not responsible for supervision or oversight of others.

Required Qualifications: Education and Experience

Bachelor’s degree.

Minimum of 1 year of experience in research administration in an academic, government, or similar non-profit.

Minimum of 5 years of experience.

Required Qualifications: Knowledge and Skills

Familiarity with electronic proposal submission systems (Grants.gov, Research.gov, ASSIST, Proposal Central, etc.)

Demonstrated interpersonal skills and ability to work collaboratively with investigators and intradepartmental offices within the University.

Commitment to high professional standards of quality, integrity, and service.

Ability to multi-task and has experience managing several projects simultaneously.

Excellent written, oral, and interpersonal communication skills, as well as organizational skills.

Preferred Qualifications

Master’s in Science, Business, or related field.

CRA Certification.

Active role in NCURA, SRAI, or other professional societies.

Knowledge of and commitment to the goals of Jesuit Education.

University experience in Sponsored Programs.

Minimum Starting Salary

$85,000

Maximum Starting Salary

$100,000

Note

Salary is commensurate with qualifications, experience, and skills.

Is this a Union position?

No