Grants Manager

Greenwich House, Inc.; New York (NY); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

403(b) plan

Paid time off

Program discounts

Job summary

Greenwich House is seeking a highly organized Grants Manager to support the management of a growing institutional grants portfolio representing approximately 40–50 contracts. This role serves as a key operational partner within the Development team, helping ensure that proposals, contracts, reports, renewals, budgets, and related grant activities are completed accurately and on schedule.

Working closely with the Director of Institutional Giving, Development, Program, Finance, and Executive

Qualifications

• 3–5 years of experience in grants management or related field.
• Experience managing government contracts or institutional grants preferred.
• Grant-writing experience is a plus but not required.
• Strong organizational and project management skills with attention to detail.

Responsibilities

• Manage a grants portfolio of government contracts and private foundations across the full grant lifecycle.
• Monitor funding opportunities and support opportunity evaluation with leadership.
• Prepare proposals, reports, renewals, and related grant content.
• Collaborate with Program, Finance, Development, and leadership to gather data and ensure on-time deliverables.
• Maintain tracking in Raiser's Edge and coordinate deadlines with stakeholders.
• Assist with budgets, amendments, and post-award activities.

Skills

Grants management

Project management

Attention to detail

Communication

Budgeting

Independent worker

Tools

Raiser’s Edge

PASSport

Job description

Salary Range: $85,000.00 To $95,000.00 Annually

Why work at Greenwich House?

At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion.

Founded in 1902 as a settlement house aimed at supporting New York City’s growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org.

The Opportunity

Greenwich House is seeking a highly organized, proactive, and detail-oriented Grants Manager to support the management of a growing institutional grants portfolio representing approximately 40–50 private foundation and government contracts. This role serves as a key operational partner within the Development team, helping ensure that proposals, contracts, reports, renewals, budgets, and related grant activities are completed accurately and on schedule.

Working closely with the Director of Institutional Giving, Development, Program, Finance, and Executive Leadership, the Grants Manager is responsible for coordinating the day-to-day processes, timelines, deliverables, and systems that support the full grant lifecycle. The Director of Institutional Giving will provide strategic direction, supervision, and mentorship, while the Grants Manager will help keep the portfolio organized, compliant, and moving forward.

This is an exciting opportunity for an organized and collaborative nonprofit professional who thrives in a fast-paced, mission-driven environment and is interested in deepening their experience in institutional fundraising while supporting Greenwich House’s diverse health and human services, arts, and education programs.

Responsibilities

• Manage an institutional grants portfolio representing approximately 40–50 government contracts and private foundations, ensuring timelines, deliverables, compliance requirements, and internal stakeholder communications stay on track across the full grant lifecycle – from proposals and awards through reporting, renewals, and contracts.
• Monitor and research government and private foundation funding opportunities, including RFPs, assessing alignment with Greenwich House programs and funding priorities and supporting the Director of Institutional Giving and Executive leadership in evaluating potential opportunities using a go/no-go framework.
• Support the development and submission of proposals, letters of inquiry, reports, and renewals, contributing to written content as appropriate.
• Partner with Program teams to gather programmatic information and data, track benchmarks and progress, troubleshoot challenges over the course of a grant or contract, and translate program activities, outcomes, and data into clear, funder-facing materials.
• Establish internal deadlines with Program, Finance, Development, and other stakeholders to ensure grant materials and approvals are received on time and requirements are met.
• Work with Finance and Program teams to develop, monitor, and modify grant program budgets and support financial reporting and forecasting.
• Coordinate post-award grant and contract activities, including amendments, extensions, and budget modifications, in collaboration with internal stakeholders and funders as needed.
• Maintain accurate and timely tracking of prospects, opportunities, applications, awards, deadlines, and grant activity in Raiser’s Edge, including an organized institutional giving calendar to ensure proposal, reporting, renewal, and other key deadlines are clearly tracked and communicated.
• Maintain current organizational and programmatic materials required for applications, contracts, and reports, including tax documentation, organizational and program budgets, program materials, reports, and required leadership signatures and approvals.
• Manage government and foundation grant portals and contract management systems, including PASSport, OCFS, NYSCA, DCLA, OMH, and other relevant systems, ensuring submissions, documentation, and required updates are completed accurately and on time.

What You’ll Bring

• 3–5 years of experience in grants management, development, nonprofit administration, project management, or related field preferred.
• Experience managing government contracts and/or institutional grants strongly preferred.
• Grant-writing experience preferred but not required.
• Strong organizational and project management skills, with excellent attention to detail and the ability to manage multiple priorities, deadlines, and deliverables.
• Strong written and verbal communication skills, with the ability to gather information, coordinate across teams, and communicate effectively with Development, Program, Finance, and leadership colleagues.
• Comfortable working with budgets and financial information, with the ability to track grant-related financial requirements and supporting documentation.
• Experience with a nonprofit development database; Raiser’s Edge experience is a plus.
• Comfort learning and navigating government grant management systems and online funding portals.
• Ability to work independently while also collaborating effectively in a team-oriented environment.
• Interest in learning the programs and operations of a complex, multi-service organization working across health and human services, arts, and education.
• Ability to translate program activities, outcomes, and data into clear funder-facing material
• A proactive, collaborative approach and a genuine interest in Greenwich House’s settlement house mission and the communities it serves.
• Department: Central Administration
• Location: 623 Broadway, New York NY, 10012 (Onsite)
• Schedule: 35 hours/week, Monday - Friday, 9:00 AM - 5:00 PM
• FLSA Classification: Exempt
• Employment Type: Full-Time
• Reports To: Director of Institutional Giving
• Union Representation: Non-Union

Salary Range

The expected base salary for this position is between $85,000 To $95,000 annually. This range reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs.

Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

Equal Employment Opportunity & Accessibility

Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. We are committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or accommodations during the application or interview process, please contact the Human Resources Department.