Grants Manager

ipf; New York (NY); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

401K matching

HRA/FSA

Commuter benefits

Parental leave (12 weeks)

Professional development stipend

Job summary

Israel Policy Forum is seeking a highly organized Grants Manager to support institutional fundraising and prospect development. Reporting to the Chief Growth and Organizational Strategy Officer (CGOSO), the GM will identify funding opportunities, develop compelling proposals and reports, conduct prospect research, manage deadlines, and support stewardship for foundations and individual donors.

The role requires strong writing, project management, and Salesforce experience, with familiarity in

Qualifications

• A minimum of 3–5 years of experience in grant writing, institutional fundraising, nonprofit development, prospect research, or a related field.
• Exceptional writing, editing, and verbal communication skills.
• Strong project management and organizational abilities.
• Demonstrated ability to manage multiple deadlines and competing priorities.
• Experience conducting donor and foundation prospect research.
• Experience working with CRM systems; Salesforce experience preferred.
• Strong attention to detail and commitment to accuracy.
• Familiarity with Jewish communal landscape in North America.
• Comfort using AI-assisted research and drafting tools responsibly, with strong independent review for accuracy, confidentiality and appropriate attribution.
• Bachelor’s degree or equivalent professional experience.

Responsibilities

• Draft compelling letters of inquiry, grant proposals, renewal requests, and reports for private, family, and institutional foundations.
• Collaborate with program staff to gather information, metrics, budgets, and impact data for funding proposals.
• Translate complex policy, educational, and leadership-development initiatives into clear, persuasive narratives.
• Ensure all submissions are accurate, timely, and aligned with funder requirements.
• Develop foundation briefing materials and funding analyses for senior staff and lay leadership.
• Maintain and manage a comprehensive grants calendar in Salesforce and Todoist, including deadlines and reporting requirements.
• Track grant deliverables and ensure compliance with funder expectations.
• Maintain accurate grant files, proposal archives, and supporting documentation.
• Coordinate with program and finance staff for timely reporting and accurate budgets.
• Support institutional fundraising planning through grant tracking, revenue forecasting, and pipeline management.
• Prepare foundation updates, impact summaries, stewardship reports, and donor communications.
• Support foundation meetings, donor briefings, and cultivation events.
• Draft correspondence and follow-up materials for engagement with funders.
• Generate reports and support departmental planning, analysis, and fundraising strategy.

Skills

Grant writing

Editing

Project management

Organizational skills

Deadline management

Salesforce experience

Attention to detail

Communication skills

Jewish communal landscape knowledge

AI-assisted research/tools usage

Education

Bachelor’s degree or equivalent professional experience

Tools

Salesforce

AI drafting tools

Job description

Grants ManagerReports To: Chief Growth and Organizational Strategy Officer (CGOSO)Position Type: Full-Time, ExemptLocation: New York, NY

BACKGROUNDIsrael Policy Forum is a nonpartisan U.S. organization that advances policy ideas and educates communityleaders to support effective U.S. engagement on the Israeli-Palestinian conflict. We work to strengthen U.S.policy and cultivate an informed community of leaders committed to a viable resolution of the conflict thatensures Israel's security as a Jewish and democratic state, provides for Palestinian national aspirations,bolsters U.S.-Israel relations, and enhances regional security, stability, and cooperation.Israel Policy Forum is uniquely positioned in both the policy and Jewish communities, producing rigorouspolicy analysis trusted by U.S. decision-makers across the political spectrum, and convening programs thatequip rising community and policy leaders to elevate the quality of discourse on U.S. policy toward Israeland the Israeli-Palestinian conflict.

POSITION SUMMARY

Israel Policy Forum seeks a highly organized, detail-oriented, and mission-driven Grants Manager (GM) tosupport the organization’s institutional fundraising and prospect development efforts. Reporting to theCGOSO, the GM will play a central role in identifying funding opportunities, developing compelling grantproposals and reports, conducting prospect research, managing grant deadlines and deliverables, andsupporting foundation and donor stewardship efforts.The GM will work closely with the Director of Development Operations and the Director of Leadership Givingto strengthen fundraising systems, support donor cultivation efforts, and advance institutional fundraisingstrategies, particularly at the intersection of family foundations and individual donors. This position is idealfor a strong writer and project manager who enjoys collaborating across departments, translatingprogrammatic work into compelling fundraising materials, and helping secure resources that advance IPF’smission.

MAJOR RESPONSIBILITIES

Grant Writing and Reporting

• Draft compelling letters of inquiry, grant proposals, renewal requests, and reports for private, family,and institutional foundations.
• Collaborate with program staff to gather information, metrics, budgets, and impact data for
• Translate complex policy, educational, and leadership-development initiatives into clear, persuasivenarratives.
• Ensure all submissions are accurate, timely, and aligned with organizational priorities and funderrequirements.
• Develop foundation briefing materials and funding analyses for senior staff and lay leadership.

Grants Management

• Maintain and manage a comprehensive grants calendar in Salesforce and Todoist, including proposal deadlines, reporting requirements, stewardship activities, and renewal schedules.
• Track grant deliverables and ensure compliance with funder expectations.
• Maintain accurate grant files, proposal archives, and supporting documentation.
• Coordinate closely with program and finance staff to ensure timely reporting and accurate budget information.
• Support institutional fundraising planning through grant tracking, revenue forecasting, and pipeline management.

Prospect Research and Pipeline Development

• Conduct research on private foundations, family foundations, and high-capacity individual
• Prepare prospect profiles, briefing materials, and funding analyses for development and senior layleadership and staff.
• Monitor philanthropic trends and identify new funding opportunities aligned with IPF’s mission andstrategic priorities.
• Support donor and foundation cultivation efforts through research, meeting preparation, andfollow-up materials.
• Assist in developing and maintaining a robust pipeline of institutional and individual funding

Stewardship and Donor Communications

• Prepare foundation updates, impact summaries, stewardship reports, and donor communications.
• Support foundation meetings, donor briefings, and cultivation events.
• Draft correspondence and follow-up materials for foundation and donor engagement.
• Help ensure thoughtful and timely stewardship of institutional funders and key prospects.

Development Operations and Collaboration

• Maintain accurate records in Salesforce and other development systems.
• Track proposal submissions, reporting schedules, donor interactions, and foundation activity.
• Partner with the Director of Development Operations to ensure fundraising data integrity and effective reporting.
• Support prospect tracking, moves management, and donor engagement strategies in collaboration with the Director of Leadership Giving.
• Generate reports and support departmental planning, analysis, and fundraising strategy.

FIRST-YEAR SUCCESS METRICS

• Maintain a 100% on-time record for grant proposals, reports, and stewardship deliverables.
• Establish and manage a comprehensive institutional fundraising calendar and tracking system.
• Draft and coordinate high-quality proposals, reports, and donor communications in partnership with program and development staff.
• Develop prospect profiles and research materials that expand IPF's pipeline of foundation and individual funding opportunities.
• Identify and qualify new foundation and individual prospects aligned with IPF's strategic priorities.
• Support donor and foundation cultivation efforts through timely briefing materials, meeting preparation, and follow-up communications.
• Partner with Development Operations to ensure accurate fundraising records, reporting, and pipeline management.
• Strengthen cross-departmental collaboration between development, programs, and leadership teams.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES

Required

• A minimum of 3–5 years of experience in grant writing, institutional fundraising, nonprofitdevelopment, prospect research, or a related field.
• Exceptional writing, editing, and verbal communication skills.
• Strong project management and organizational abilities.
• Demonstrated ability to manage multiple deadlines and competing priorities.
• Experience conducting donor and foundation prospect research.
• Experience working with CRM systems; Salesforce experience preferred.
• Strong attention to detail and commitment to accuracy.
• Familiarity with Jewish communal landscape in North America.
• Comfort using AI-assisted research and drafting tools responsibly, with strong independent review for accuracy, confidentiality and appropriate attribution.
• Bachelor’s degree or equivalent professional experience.

Preferred

• Familiarity with the Jewish communal, public policy, or nonprofit sectors.
• Experience supporting foundation fundraising, institutional giving, major gifts, or donor research initiatives.
• Experience using AI tools to support research, writing, and workflow management.

COMPENSATION AND BENEFITS

The annual salary range is $85,000 - $95,000 commensurate with experience and aligned withorganizational compensation practices. Applicants who meet the minimum qualifications typically start at the range minimum.

Israel Policy Forum offers a comprehensive benefits package, including paid time off (vacation, sick leave,Jewish and secular holidays), medical, dental, vision, matching 401K, HRA, FSA, commuter benefits, 12weeks of fully paid parental leave, and an annual professional development stipend.

OTHER INFORMATION

Israel Policy Forum is based in New York, NY and has an office in Washington, D.C. New York andWashington, D.C. staff work in person one to three days per week.

Occasional evening or weekend work may be required to support fundraising events or organizationalpriorities.

EQUAL OPPORTUNITY STATEMENT

Israel Policy Forum is an equal opportunity employer. We consider applications for all positions withoutregard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexualorientation, or any other legally protected status.Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet100% of the qualifications. Israel Policy Forum encourages you to break that statistic and to apply.