Grants Manager

Tragedy Assistance Program for Survivors; Arlington (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Tragedy Assistance Program for Survivors (TAPS) seeks a Grant Manager to steward its institutional grant portfolio and help secure foundation, corporate, and other funding. You will work with program, finance, and development teams to communicate impact and ensure compliance throughout the grant lifecycle.

You will research opportunities, craft proposals and budgets, manage deliverables, and prepare regular reports while maintaining organized grant files.

Qualifications

• Bachelor’s degree or equivalent in a related field and 3–5 years of grant writing/management experience.
• Strong written and verbal communication skills; ability to craft funder narratives.
• Excellent research, organization, and project management skills.

Responsibilities

• Research and identify grant opportunities aligned with TAPS’ mission.
• Maintain grant calendars, deadlines, reporting requirements, and renewal dates.
• Coordinate and prepare grant proposals, budgets, letters of inquiry, and supporting materials.
• Gather program data, outcomes, stories, and other information for proposals.
• Draft compelling grant narratives tailored to funder requirements.
• Coordinate internal review and approval of grant submissions.

Skills

Grant writing

Proposal development

Budgeting

Communication

Project management

Microsoft Office

Education

Bachelor’s degree in nonprofit management, communications, English, business, public administration, or related field

Tools

Microsoft Office

Job description

Tragedy Assistance Program for Survivors (TAPS) is the national nonprofit organization providing compassionate care and comprehensive resources to all those grieving a death in the military or veteran community.

Since 1994, TAPS has provided comfort and hope 24/7 through a national peer support network and connection to grief resources, all at no cost to surviving families and loved ones.

Position Summary

The Grant Manager manages TAPS’ institutional grant portfolio and supports the organization’s efforts to secure and maintain foundation, corporate, and other grant funding. This position manages the grant process from prospect research and proposal development through award administration, reporting, and renewal.

The Grant Manager works closely with program, finance, and development staff to ensure grant proposals accurately communicate TAPS’ mission, programs, outcomes, and funding needs and that grant requirements are met in a timely and effective manner.

Essential Duties and Responsibilities

• Research and identify prospective foundation, corporate, and other institutional funding opportunities aligned with TAPS’ mission and programs.
• Maintain a calendar of grant opportunities, deadlines, reporting requirements, and renewal dates.
• Coordinate and prepare grant proposals, letters of inquiry, applications, budgets, and supporting materials.
• Gather program data, outcomes, statistics, stories, and other information needed for proposals.
• Draft clear, compelling, and accurate grant narratives tailored to funder requirements.
• Coordinate internal review and approval of grant submissions.

Grant Management and Reporting

• Manage an assigned portfolio of grants from award through closeout.
• Monitor grant deliverables, budgets, timelines, and reporting requirements.
• Prepare and submit interim, annual, and final grant reports.
• Work with Finance to reconcile grant expenditures and ensure financial information is accurate and consistent with grant requirements.
• Track restricted funding and identify upcoming reporting or compliance needs.
• Maintain complete and organized electronic grant files and documentation.

Funder Relationships

• Support positive relationships with current and prospective funders.
• Coordinate funder communications, updates, site visits, meetings, and requests for information.
• Prepare briefing materials and talking points for staff and leadership participating in funder meetings.
• Monitor funder interests, priorities, and changes in funding opportunities.

Internal Collaboration

• Work closely with Development, Finance, Programs, and senior leadership to develop competitive and accurate grant proposals.
• Build an understanding of TAPS programs and services to effectively communicate their impact to funders.
• Help program staff identify measurable outcomes and information needed for grant reporting.
• Ensure grant commitments are clearly communicated to appropriate internal staff.

Data and Systems

• Maintain accurate grant records in TAPS’ grant management and development systems.
• Track proposal submissions, awards, renewals, reporting deadlines, and funding history.
• Prepare regular grant pipeline and portfolio reports for Development leadership.
• Maintain current information regarding funders, grant opportunities, and TAPS’ funding history.

Qualifications

• Bachelor’s degree in nonprofit management, communications, English, business, public administration, or a related field preferred.
• 3–5 years of experience in grant writing, grant management, nonprofit development, or a related field.
• Demonstrated experience developing successful grant proposals and reports.
• Strong written and verbal communication skills.
• Excellent research, organizational, and project management skills.
• Ability to manage multiple deadlines and priorities independently.
• Strong attention to detail and accuracy.
• Experience working with budgets and financial information.
• Ability to collaborate effectively with individuals across multiple departments.
• Proficiency with Microsoft Office.

Preferred Qualifications

• Experience managing foundation or corporate grants.
• Experience working with nonprofit organizations.
• Familiarity with grant management or CRM systems.
• Experience translating program outcomes and data into compelling funding narratives.

Core Competencies

• Grant Writing & Development: Produces clear, persuasive, funder-specific proposals and reports.
• Organization & Follow-Through: Effectively manages multiple grants, deadlines, and requirements.
• Communication: Communicates clearly and professionally with internal and external stakeholders.
• Collaboration: Builds effective working relationships across departments.
• Attention to Detail: Maintains accurate records, budgets, reports, and grant documentation.
• Judgment: Identifies issues, deadlines, and compliance concerns and communicates them appropriately.
• Mission Alignment: Demonstrates commitment to TAPS’ mission and the survivors and families served by the organization.