Grants Management Lead

The California Wellness Foundation; Los Angeles (CA); On-site; USD 85,000 - 102,000; Full time

Benefits offered by this job

Health plans

401(k) retirement plan

Paid time off

Professional development

Matching gifts

Job summary

The California Wellness Foundation is seeking an experienced Grants Manager to support the Director of Grants Management and oversee the administration of grants, data collection, reporting, and compliance. This role focuses on enhancing workflows, documenting policies, and ensuring accurate grant information in foundationCONNECT.

You will lead staff trainings, coordinate with Programs, Finance, IT, and Public Affairs, and help implement the latest grants management system to strengthen

Qualifications

• Minimum 3 years of mid-to-high level grants management experience.
• Experience leading groups in multifaceted projects and/or change efforts.
• Knowledge in current IRS regulations related to private foundations and due diligence processes.
• Excellent communication skills, with the ability to relate effectively to potential grantees and other non-profit professionals, staff, trustees and consultants.
• Proficiency in Microsoft Office Suite, including Excel, Outlook and Word.
• Proficiency in data analysis and data visualization.
• Experience with data entry and database management (foundationCONNECT/Salesforce a plus).
• Exceptional attention to detail and organizational skills.
• Ability to work in a team environment or individually.
• Effective project management and customer service skills, with the ability to oversee and prioritize multiple projects and effectively manage workflow to meet deadlines.

Responsibilities

• Play a key support role to the Director of Grants Management in the administration of the grants management database; Board support initiatives, including docket materials and reports; creation of templates; management of internal controls and quality of data; and ensuring the accurate and efficient reporting of grants information.
• Design, implement, and monitor grants management workflow processes and procedures.
• Ensure legal compliance of all grants.
• Develop, write, maintain, and implement all grants management policies and procedures.
• Responds to grant data requests and inquiries from internal and external audiences, including preparation of data analysis and generation of reports.
• Manage the development and implementation of staff trainings for all grantmaking processes and the grants management database.
• Ensure accurate data entry in foundationCONNECT and electronic records that meet foundation, legal, and audit requirements.
• Liaise between the Program, Finance, IT, and Public Affairs teams to ensure that all activities related to grant data collection and reporting are efficiently implemented.
• Support and offer guidance to the Grants Management Administrators in the administration of all discretionary and matching gift grants.
• Confirm the proper approval and documentation for all grant payments.
• Participate in program team meetings to share Grants Management updates, as needed.
• Anticipate the needs or upcoming grantmaking activities within the Programs department and grantmakers that may require additional grants management learning or support.
• Provide technical assistance to grant applicants and grantees in the use of our application and reporting systems.
• Manage the foundation's Conflict of Interest policy and procedures.
• Oversee the pipeline management of all program budgets.
• Other projects as assigned.

Skills

Grants management

Project management

Data analysis

Interpersonal skills

Communication

Team collaboration

Customer service

Tools

foundationCONNECT

Salesforce

Job description

The California Wellness Foundation is seeking an experienced Grants Manager to support the Director of Grants Management and oversee the administration of grants, data collection, reporting, and compliance. This role focuses on enhancing workflows, documenting policies, and ensuring accurate grant information in foundationCONNECT.

You will lead staff trainings, coordinate with Programs, Finance, IT, and Public Affairs, and help implement the latest grants management system to strengthen