Grants Management & Compliance Assistant

Gfoat; Arlington, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The City of Arlington is seeking a Grants Assistant to support the Grants Management department in preparing, processing, and tracking grant applications and agreements. You will coordinate with internal teams and external partners to ensure compliance, documentation, and timely submissions.

Ideal candidates have strong organizational skills and the ability to manage multiple tasks, with experience in office administration and familiarity with HUD processes. Equal opportunity employer.

Qualifications

• Knowledge of office and administrative practices.
• MS Office proficiency and documentation.
• Professional communication, both oral and written.
• Strong organization and attention to detail.
• Ability to exercise discretion and independent judgment.
• Ability to work independently under general instructions.
• Ability to perform varied physical tasks (filing, lifting, etc.).
• Comfort with operating office equipment (PC, telephone, scanner, copier).
• Ability to prioritize deadlines and manage multiple tasks.
• Willingness to learn new systems quickly.
• Ability to plan, organize, and collaborate with stakeholders.
• Numerical calculations involving fractions, percentages, and decimals.

Responsibilities

• Assist with editing planning documents, needs assessments, and performance summaries in line with federal regulations and City policy.
• Manage workflow in grants management, including routing contracts, ordering supplies, distributing mail, and filing to meet grant requirements.
• Handle financial transactions such as procurement card purchases, loan payments, and coding invoices.
• Maintain data retention standards per HUD and City of Arlington rules.
• Maintain Grants Management website and portal, and provide routine correspondence as needed.
• Greet visitors, field inquiries, and provide grant resources and referrals.
• Manage Grants Management calendar and support scheduling for the Grants Manager.
• Distribute and post notices regarding grant and community events.

Skills

Office administration

MS Office

Professional communication

Organization

Discretion

Independent work

Physical abilities

Office equipment

Time management

Learning agility

Collaboration

Numeracy

Education

High school diploma

Associates degree

Tools

Neighborly Grants Management

Constant Contact

Job description

The City of Arlington is seeking a Grants Assistant to support the Grants Management department in preparing, processing, and tracking grant applications and agreements. You will coordinate with internal teams and external partners to ensure compliance, documentation, and timely submissions.

Ideal candidates have strong organizational skills and the ability to manage multiple tasks, with experience in office administration and familiarity with HUD processes. Equal opportunity employer.