Grants & Finance Manager (Program Planner 3)

State-of-Iow; Des Moines (IA); On-site; USD 65,000 - 83,000; Full time

Job summary

The Iowa Department of Public Safety (DPS) seeks a Program Planner 3 to serve as one of two federal grants program administrators and ODCP's financial manager. This role develops, implements, administers, and evaluates department-wide federal grants programs while ensuring compliance and proper funding management.

As the Governor-appointed SAA for federal criminal justice grants, DPS secures and manages federal funds, performs FFATA reporting, and coordinates with internal and external partners

Qualifications

• Experience coordinating federal grants and managing grant programs.
• Knowledge of 2 CFR Part 200 and related state/federal accounting policies.
• Ability to develop, implement, and evaluate department-wide grant programs.

Responsibilities

• Implement all facets of the federal grant process, including planning, mining for grants, writing and editing, implementation, administration, and evaluation.
• Ensure financial integrity and programmatic efficacy while complying with laws and regulations (2 CFR Part 200, OMB cost principles, FMCSA policies).
• Facilitate annual pass-through grant application processes, reviewing, scoring, and administering sub-grants.
• Provide technical assistance and support to DPS staff, other agencies, and funded programs.
• Complete FFATA reporting.

Skills

Grants administration

Financial management

Regulatory compliance

Job description

Organization Background

The Iowa Department of Public Safety (DPS) is a statewide law enforcement agency committed to serving the people of Iowa with leadership, integrity, and professionalism. We uphold the core values of courtesy, service, and protection, and collaborate with federal, state, and local jurisdictions within the criminal justice community to provide for the safety of people living in or traveling through the State of Iowa.

DPS is comprised of the following divisions

• Iowa State Patrol
• Iowa Division of Criminal Investigation (DCI)
• Iowa Division of Narcotics Enforcement
• Iowa State Fire Marshal
• Division of Professional Development and Support Services
• Division of Intelligence and Fusion Center
• Administrative Services Division

Job Description

The Iowa Office of Drug Control Policy (ODCP) seeks to fill a vacant Program Planner 3 position. This position will serve as one of two federal grants program administrators. As the Governor-appointed State Administering Agency (SAA) for federal criminal justice-related grants, DPS is responsible for securing and managing federal criminal justice funding. As a subject matter expert in federal grants administration processes, this position will develop, implement, administer, and evaluate all aspects of a department-wide federal grants program and serve as ODCP's financial manager.

The key responsibilities of this position include

• Implementing all facets of the federal grant process including strategic planning and collaboration, mining for grants, writing and editing, implementation, administration, and evaluation.
• Ensuring financial integrity and programmatic efficacy while confirming with laws, rules and regulations set forth in 2 CFR Part 200, OMB cost principles, FMCSA policies, state procurement, and state accounting policies.
• Facilitating annual pass-through grant application processes, reviewing, scoring, and administering sub-grants.
• Providing technical assistance, guidance, and support to DPS staff, other state and local agencies, and funded programs.
• Completing Federal Funding Accountability and Transparency Act (FFATA) reporting.

Financial Management and Claim Payments

• Facilitates bill and claim payments.
• Prepares and requests draw-downs of federal grant funds.
• Manages financial activity of DPS grant recipients in electronic grants management system (IowaGrants.gov).
• Assists with desk reviews, audits and site visits.
• Submits quarterly, annual and other financial reports regarding federal grants.
• Monitors and reconciles state financial systems and federal grants management systems.
• Manages time tracking, administrative costs, indirect cost calculations, and administration.

Other Duties

• Assists in developing/updating ODCP policies and staff procedures.
• Develops DPS federal grant management policies and procedures.
• Some training and travel required.
• Other duties as assigned.

Additional Requirements

• Applicants should attach a cover letter and resume within the NEOGOV application.
• Candidates must successfully pass a comprehensive background investigation conducted by the Iowa Department of Public Safety investigators before a final letter of employment offer is delivered.
• Some travel within the State of Iowa is required.
• This is not a remote position.
• The State of Iowa is an E-Verify Employer.

Benefits

At the State of Iowa, we value our employees’ talents and backgrounds, and we are committed to your well-being beyond the paycheck. As a valued team member, you will enjoy a comprehensive benefits package that includes:

Paid Time Off

• Vacation accruals that begin on day one and rollover on a yearly basis
• Unlimited sick leave accrual
• Nine (9) paid holidays per year

Insurance Options

• Health – Affordable plans with the state paying more than 90% of premiums
• Dental – Dental - Free for single coverage and affordable family coverage with access to a vision discount program
• Life* – $20,000 in life insurance free, with an option to purchase additional coverage (*depending upon Collective Bargaining Agreements)
• Long-Term Disability Insurance – Available at no cost

Retirement

• IPERS Retirement package offering a lifetime monthly financial benefit for vested employees. For every $1 an employee contributes, the state matches with $1.50
• Retirement Investors’ Club (RIC) offering a voluntary savings program including a State match of up to $75/month

Flexibility

Flexible Spending Accounts for medical and dependent care

Support: Employee Assistance Programs and Employee Discount Programs

To learn more about the benefits of working with the State of Iowa, visit our benefits webpage: Benefits at a Glance | Iowa Department of Administrative Services

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Applicants must meet at least one of the following minimum requirements

1. Seven years of full-time work experience in the administration or operation/execution (i.e., providing consultation and/or technical assistance to stakeholders, research and analysis, or enforcement of program guidelines/policies/procedures) of a program (i.e., the provision of a service or an administrative oversight/enforcement responsibility).
2. All of the following (a, b, and c):
   1. a. One year of full-time work experience in the administration or operation/execution (i.e., providing consultation and/or technical assistance to stakeholders, research and analysis, or enforcement of program guidelines/policies/procedures) of a program (i.e., the provision of a service or an administrative oversight/enforcement responsibility); and
   2. b. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and
   3. c. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in any field equals one year of full-time experience.
3. Graduation from an accredited school of law.
4. Current, continuous experience in the state executive branch that includes nine months of full-time work as a Program Planner 2 or twenty-seven months of full-time work as a Program Planner 1.

For additional information, please click on this link to view the job description.