Grants & Database Coordinator

Paycom - ATS; Madison (WI); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Journey Mental Health Center is seeking a Grants & Database Coordinator to lead grant writing, reporting, and donor database management in a hybrid role. You will collaborate with a small development team, support fundraising campaigns, and ensure compliance with funders’ requirements.

The role emphasizes developing funding strategies, maintaining data integrity in Bloomerang, and producing insightful reports for leadership and the board.

Qualifications

• Minimum of 3 years nonprofit grant writing and management experience.
• Experience with donor databases and CRM systems (Bloomerang preferred).
• Excellent writing and editing with the ability to tailor to varied audiences.
• Experience producing reports and dashboards from CRM data.
• Knowledge of budgeting and grant reconciliations.
• Strong project management and organizational skills.
• Ability to work with diverse teams and stakeholders.
• Driver’s license and access to a vehicle.

Responsibilities

• Develop understanding of Journey’s mission and impact on the community.
• Collaborate with leadership and staff to identify funding needs and create outcome metrics.
• Research grant opportunities and align them with Journey’s mission.
• Prepare and submit proposals, narratives, budgets, and supporting docs.
• Serve as liaison with funders on contracts, reporting, and compliance.
• Coordinate with finance and program teams to collect data and complete reports.
• Maintain grant calendar, tracker, and files.
• Improve fundraising procedures and data collection processes.
• Lead gift processing and donor stewardship activities.
• Support Bloomerang donor database maintenance and data integrity.
• Generate reports, dashboards, and mailing lists for campaigns and board reporting.
• Assist with development events and related operations.

Skills

Grant writing

Donor database management

CRM reporting

Budgeting

Project management

Organization/time management

Writing & editing

Data analysis

Communication with diverse audiences

Collaboration

Driver’s license

Tools

Bloomerang

Job description

Job Summary:The Grants & Database Coordinator leads grant writing and reporting, and donor database management for Journey Mental Health Center. This role is responsible for securing grant funding, managing internal grant coordination, maintaining our donor database, and supporting development strategies, activities, and events. The position leads the development of grant funding strategies to achieve fundraising goals and support clinical program initiatives. The position supports donor relations through data collection and analysis and stewardship coordination. This position works closely with a small development team and regularly works with finance, operations, and clinical teams across the organization.Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Journey Mental Health Center upholds a strong commitment to People, Opportunities, Community, and Access (POCA) that guides our daily operations. We foster a caring community for all individuals to feel a sense of belonging. We prioritize delivering services that are centered around ensuring fairness and inclusivity for all. We are dedicated to demonstrating courage and initiative within our agency and community to actively dismantle structural oppression for all affected communities.Duties/Responsibilities:Continuously develop an understanding of Journey’s mission and impact on the community.Collaborate with leadership and program staff to understand programmatic and funding needs and develop key outcome metrics that algin with funder goals.Research and identify grant funding opportunities and cultivate alignment with Journey’s mission.Prepare and submit accurate and high-quality proposals, narratives, budget details, and supporting documentation by required deadlines.Serve as a primary liaison with funders regarding contract terms, reporting requirements, and compliance matters.Ongoing collaboration with our finance and program staff to ensure compliance, collect outcome data and complete timely progress and evaluation reports.Maintain comprehensive grant calendar and tracker, as well as organized, accessible grant files and documentation.Contribute to improving the organization’s fundraising strategy, grant management procedures, and internal data collection process.Lead gift processing and support all donor stewardship activities.Support maintenance of the organization’s donor database, Bloomerang, to ensure the accuracy and integrity of constituent data and donation records.Develop and generate reports, dashboards, and mailing lists to support fundraising campaigns, donor stewardship, and board reporting.Support development event planning and operations.ESSENTIALEducation/ExperienceMinimum of 3 years of nonprofit grant writing and management experience.Minimum of 1 year of experience with a significant role in donor database management, preferably a nonprofit CRMKnowledge of grant sources and methods for securing grants in corporate, public, and private sectors.Exceptional writing and editing skills with the ability to understand and appeal to varied audiences.Experience composing, formatting, and proofing business correspondence with a high degree of attention to detail and accuracy.Experience using a CRM system to produce and analyze reports.Knowledge of budgeting, accounting principles, and grant reconciliationStrong project management skills and experience.Strong organizational and time-management skills are important.Ability to work and communicate with people with a wide range of backgrounds and identities.Possession of a valid driver’s license, a favorable driving record, adequate insurance (per state law), and access to a vehicle.PREFERREDExperience with Bloomerang CRM & Fundraising databases.Experience working in nonprofit, human service or health related field.Familiarity with Madison, Dane County and Wisconsin grant funding sources.Experience with government contracts, procedures, and requirements.Demonstrated success in using strategic methods to identify new grant opportunities.Physical Requirements:Requires sitting, standing, light lifting, bending, and reaching; and the ability to use and operate standard office equipment, including computer, calculator, phone, printer, cell phone, etc.Working ConditionsThis is a hybrid position with regular duties to be performed in the office. May require occasional evening or weekend hours depending on program and event needs.Hiring Process:All potential candidates will need to successfully pass the Background Information Disclosure (BID) for entity employees and contractors. Wisconsin’s Caregivers Law requires background, and criminal checks are required by the Department of Health Services and Wis. Stat. 50.065(6)(c) and Wis. Admin Code § DHS 12.05(4)Journey Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.