Grants & Data Manager

The Rome Group; St. Louis (MO); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and dis

Retirement match

Paid time off and personal/sick time

Job summary

Peter & Paul Community Services (PPCS) seeks a Grants & Data Manager in Saint Louis to lead the full grant lifecycle and oversee data systems across platforms such as Bell Data, HMIS, and Get Help. You will write proposals, manage deadlines, report outcomes, and ensure data integrity while collaborating with program and finance teams.

The role emphasizes grant stewardship, data governance, and cross-team communication to demonstrate impact and sustain funding for housing and services.

Qualifications

• Bachelor's degree or equivalent experience in nonprofit development, public administration, communications, or related field
• 3-5+ years of grant writing or nonprofit fundraising experience and/or data systems management
• Exceptional writing and storytelling skills with attention to detail
• Strong organizational and time management skills with the ability to manage multiple deadlines
• Ability to work collaboratively across teams and build strong relationships with funders
• Commitment to PPCS's mission and serving individuals experiencing homelessness
• Proficiency in Microsoft Office Suite and data platforms (HMIS, Bell Data, Get Help)

Responsibilities

• Research and pursue grant opportunities that align with PPCS's mission and program priorities to strengthen grant strategy and increase funding sustainability.
• Write and submit compelling, mission-driven grant proposals, letters of intent, and applications.
• Steward relationships with funders through clear communication and gratitude.
• Ensure all required data for grants, compliance, and internal reporting is collected, validated, and submitted on time.
• Maintain and monitor data systems (Bell Data, HMIS, Get Help) to ensure accuracy, consistency, and completeness.
• Create and maintain user guides and SOPs for data systems and support staff training.
• Develop thoughtful and timely reports that demonstrate impact, including outcomes and client stories.
• Work closely with program and finance teams to align funding opportunities and data practices with organizational needs.
• Ensure all grant materials accurately reflect program outcomes and organizational priorities.
• Support collaboration to ensure grant compliance and successful program implementation.
• Communicate grant requirements and timelines in a clear and supportive manner.
• Participate in agency-wide data improvement initiatives and strategic planning.
• Maintain confidentiality and uphold PPCS's values of dignity, transparency, and service.
• Other duties assigned by leadership as needed.

Skills

Grant writing

Storytelling

Organization

Time management

Fundraising collaboration

Data storytelling

Education

Bachelor's degree

Tools

HMIS

Bell Data

Get Help

Microsoft Excel

MS Word/Outlook

Job description

Grants & Data Manager

Job Status: Exempt

Department: Development

Reports to: Senior Director of Development

Summary/Objective

The Grants & Data Manager will work with the Peter & Paul Community Services (PPCS) leadership team to strengthen both the organization's fundraising capacity and data infrastructure. This role combines strategic grant writing and management with leadership of agency-wide data systems, ensuring that PPCS will effectively secure funding, demonstrate impact, and maintain accurate data across all programs.

This position will lead the full grant lifecycle: write and submit funding proposals, research grant opportunities, manage grant processes and deadlines, award management, reporting, and compliance while also overseeing data integrity, reporting systems, and dashboard development across platforms including Bell Data, HMIS, and Get Help.

Essential Functions

Grant Writing & Stewardship

• Research and pursue grant opportunities that align with PPCS's mission and program priorities to strengthen grant strategy and increase funding sustainability.
• Write and submit compelling, mission-driven grant proposals, letters of intent, and applications.
• Steward relationships with funders through clear communication and gratitude.

Data Oversight, Compliance, & Reporting

• Ensure all required data for grants, compliance, and internal reporting is collected, validated, and submitted on time.
• Maintain and monitor data systems (Bell Data, HMIS, Get Help) to ensure accuracy, consistency, and completeness.
• Create and maintain user guides and SOPs for data systems and support staff training.
• Develop thoughtful and timely reports that demonstrate impact, including outcomes and client stories.

Collaboration & Mission Integration

• Work closely with program and finance teams to align funding opportunities and data practices with organizational needs.
• Ensure all grant materials accurately reflect program outcomes and organizational priorities.
• Support collaboration to ensure grant compliance and successful program implementation.
• Communicate grant requirements and timelines in a clear and supportive manner.

Other Duties

• Participate in agency-wide data improvement initiatives and strategic planning.
• Maintain confidentiality and uphold PPCS's values of dignity, transparency, and service.
• Other duties assigned by the CEO, COO and SDD, based on PPCS need.

Required Education, Experience, and Skills

• Education: Bachelor's degree or equivalent experience in nonprofit development, public administration, communications, or related fieldExperience: 3-5+ years of grant writing or nonprofit fundraising experience and/or data systems management
• Exceptional writing and storytelling skills with attention to detail
• Strong organizational and time management skills with the ability to manage multiple deadlines
• Ability to work collaboratively across teams and build strong relationships with funders
• A deep commitment to PPCS's mission and serving individuals experiencing homelessness
• Highly proficient in Microsoft Office Suite (especially Excel, Word, and Outlook)
• Proficient in HMIS, Bell Data, Get Help, and/or similar platforms.

Work Schedule

Some evenings and weekends required as needed for special events and meetings.

Benefits Statement

• Competitive salary commensurate with experience: $65,000+
• Comprehensive medical, dental, vision, life insurance, and disability plan options
• Retirement match
• Health Care and Dependent Care Reimbursement Accounts
• Paid time off, personal time off, and sick time off