Administrative Coordinator

The Rome Group; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits: medical, etc.

Retirement match

H.C. and Dependent Care Reimbursement

Generous PTO and sick time

Job summary

The Rome Group in St. Louis is seeking an Administrative Coordinator to support the Development team. You will handle grants, reporting, and financial tracking to sustain and grow our mission.

The role supports the CEO/COO on special projects, manages calendars, and prepares board materials. You will assist donor relations and ensure compliance across departments in a mission-driven nonprofit.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered.
• Minimum 2 years of administrative or financial experience in nonprofit or social services.
• Strong organizational and communication skills, with attention to detail.
• Proficiency in Microsoft Office and cloud-based collaboration tools.
• Commitment to trauma-informed care and dignity-centered service delivery.

Responsibilities

• Assist in drafting, editing and submitting grant applications and materials.
• Track reporting deadlines and compile data and narratives.
• Maintain organized grant submissions, awards, and compliance documents.
• Support CEO/COO with special projects and calendar logistics.
• Prepare correspondence and board meeting materials; may include evening work.
• Manage donor portfolio and support donor cultivation and communications.

Skills

Strong organizational skills

Written and verbal communication

Time management

Ability to manage multiple priorities

Attention to detail

Education

Associate's degree preferred

Tools

Microsoft Office Suite

Cloud-based collaboration tools

Job description

Job Status: Exempt

Department: Development

Reports to: Senior Director of Development

Administrative Coordinator

Position Summary

The Administrative Coordinator plays a vital role in supporting the day-to-day operations of PPCS by providing high-level administrative, financial, and organizational support across departments. This position ensures smooth internal workflows, supports compliance and documentation efforts, and contributes directly to grant writing, reporting, and financial tracking to sustain and grow our mission.

Key Responsibilities

Grants Support

• Assist in drafting, editing and submitting grant applications and supporting materials
• Track reporting deadlines and help compile required data and narratives
• Maintain organized records of grant submissions, awards, and compliance documents
• Assist in maintaining agency and grant compliance documentation
• Ensure timely submission of reports and updates to funders and partners

Administrative Support

• Support Chief Executive Officer and Chief Operating Officer with special projects
• Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders including staff trainings
• Prepare correspondence, reports, and meeting materials for Board of Directors meeting (includes some evening work)
• Other duties as assigned

Development Support

• Manage a portfolio of donors and prospects under the direction of development leadership
• Support donor cultivation and stewardship activities, including tours, visits, and special communications
• Support annual giving campaigns, events, and other fundraising initiatives

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered
• Minimum 2 years of administrative or financial experience, preferably in nonprofit or social services
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and cloud-based collaboration tools
• Familiarity with grant reporting and non-profit work preferred
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced, mission-driven environment
• Commitment to trauma-informed care and dignity-centered service delivery

What We Offer

• Competitive salary commensurate with experience
• Comprehensive medical, dental, vision, life insurance, and disability plan options
• Retirement match
• Health Care and Dependent Care Reimbursement Accounts
• Generous paid time off, personal time off, and sick time off