Grants Coordinator

Socket.dev; Richardson (TX); On-site; USD 34,000 - 44,000; Part time

Job summary

The Warren Center is seeking a part-time Grants Coordinator to support our grants program in Richardson, TX. You will manage timelines, coordinate proposals, gather documentation, and help prepare reports.

This role requires strong organization, attention to detail, and the ability to work with internal staff and grant writers while maintaining confidentiality. The position offers an opportunity to contribute to nonprofit fundraising, research new funding sources, and ensure compliance with

Qualifications

• Maintain the annual grants calendar and monitor proposal, report, and stewardship deadlines.
• Coordinate grant application materials including narratives, budgets, financials, and supporting documentation.
• Serve as liaison between internal staff and contract grant writers.
• Maintain grant records and documentation within Bloomerang and electronic files.
• Track submissions, awards, declines, reporting requirements, and outcomes.
• Research prospective foundation and corporate funding opportunities.
• Coordinate internal review and approval of grant applications.
• Compile program outcomes and data for grant reports.
• Work with Finance to obtain budgets, audits, and expenditure reports.
• Maintain grant templates, narratives, and supporting documentation.
• Ensure compliance with grant reporting requirements.
• Provide administrative support to the Advancement team as assigned.

Responsibilities

• Provide administrative and project management support for the Grants program.
• Manage grant timelines and ensure deadlines are met.
• Coordinate grant proposal development and gather supporting documentation.
• Prepare reports and maintain grant records.
• Liaise between internal staff and grant writers.

Skills

Organizational skills

Project management

Written communication

Detail oriented

Deadline management

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft O365

Bloomerang or similar CRM

Job description

MISSION

The Warren Center advocates, serves and empowers the children and families impacted by developmental delays and disabilities.

CORE VALUES

Demonstrate The Warren Center’s Core Values:

• We are family focused and work passionately for our families.
• We play well with others, we have fun, find joy and love a good laugh while treating everyone with respect, courtesy and honesty.
• We are curious, we ask why and we seek to understand, to learn and to grow.
• We are solution driven, when we see an issue, we speak up, act and don’t rest until solutions work efficiently and well.

SUMMARY

The Grants Coordinator provides administrative and project management support for The Warren Center's grants program. This position manages grant timelines, coordinates proposal development, gathers supporting documentation, prepares reports, and ensures all grant deadlines are met. This is a part-time position up to 20hrs per week.

ADDITIONAL TECHNICAL SKILLS, TRAITS AND KNOWLEDGE

To perform this job successfully, an individual must be able to perform each qualification satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Maintain the annual grants calendar and monitor proposal, report, and stewardship deadlines
• Coordinate grant application materials including narratives, budgets, financials, and supporting documentation
• Serve as liaison between internal staff and contract grant writers
• Maintain grant records and documentation within Bloomerang and electronic files
• Track submissions, awards, declines, reporting requirements, and outcomes
• Research prospective foundation and corporate funding opportunities
• Coordinate internal review and approval of grant applications
• Compile program outcomes and data for grant reports
• Work with Finance to obtain budgets, audits, and expenditure reports
• Maintain grant templates, narratives, and supporting documentation
• Ensure compliance with grant reporting requirements
• Provide administrative support to the Advancement team as assigned
• Exceptional organizational and project management skills
• Strong written communication and attention to detail
• Ability to manage multiple deadlines simultaneously
• Maintain confidentiality of donor and organizational information

EDUCATION AND EXPERIENCE

• Required: Bachelor's degree preferred or equivalent experience
• Required: Minimum two years of nonprofit administration, grants, fundraising, or project coordination experience preferred
• Preferred: Knowledge of grant administration processes preferred
• Required: Proficiency in Microsoft O365
• Preferred: Experience with Bloomerang or similar CRM preferred

ENVIRONMENT

The physical requirements and work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Occasional standing and lifting of at least 5 pounds (during events)
• Availability to attend evening and weekend events as needed
• Moderate stress level
• Long periods of sitting
• The noise level in the work environment is usually moderate

EQUAL OPPORTUNITY EMPLOYER

The Warren Center is an Equal Opportunity Employer, and we believe in an inclusive culture for all. The Warren Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.