Grants Coordinator

Soni; New York (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

Soni is seeking a Grants Coordinator to join the Sponsored Project Administration Subawards unit. The role involves exercising professional judgment in issuing, negotiating and executing subawards and subcontracts, and supporting PIs and departments throughout the process.

Responsibilities include advising investigators on policies, reviewing award terms, preparing subaward documents, and ensuring timely closeouts, data integrity, and accurate reporting in the grants management system.

Qualifications

• Minimum 3 years of experience in grants or subaward administration.
• Familiarity with subaward and subcontract procedures.
• Experience using grants management databases.

Responsibilities

• Advise PIs and Administrators on subaward policies.
• Review prime award terms for multiple sponsor types.
• Prepare subaward agreements and subcontracts using templates.
• Collaborate with offices and liaise with sub-recipients to resolve issues.
• Monitor subawards to ensure quality and audit readiness.
• Maintain and update Subaward Master Tracker and reporting systems.
• Coordinate closeout documents at project end.
• Create records in Federal Subaward Reporting System.

Skills

Subaward knowledge

Grants management databases

Job description

We are partnering with a higher education organization seeking a Grants Coordinator. The Grants Coordinator exercises professional judgment in the issuance, negotiation and execution process of a subaward and/or subcontract, and will be a team member of the Sponsored Project Administration Subawards unit.

Responsibilities:

• Advise Principal Investigators and Departmental Administrators about policies and procedures for analyzing, issuing and managing subawards; this includes guidance on the preparation and submission of requests to SPA.
• Review prime award terms and conditions for Federal, Non-Federal, Federal Clinical Trial and Industry sponsors.
• Prepare subaward agreements and subcontracts by implementing the correct subaward documents, redacted Notice of Award and applicable terms and conditions in the templates for issuance to subrecipient institutions, organizations, and industry partner.
• Collaborate with other offices, and serve as a liaison to sub-recipient sites to resolve language disputes.
• Monitor the process for each subaward and subcontract in order to assure quality control and abide by internal/external audit requirements.
• Negotiate subaward terms under guidance and implement effective quality control standards.
• Ensure all required subaward documents and related information are uploaded into the grants management system.
• Coordinate and obtain all appropriate closeout documents at the end of the project period.
• Update the Subaward Master Tracker on a weekly basis and provide the necessary follow-ups in Data Integrity Meetings with higher management.
• Create records and update entries in the Federal Subaward Reporting System.

Requirements:

• 3+ yrs of experience

Preferred Skills:

• Knowledge of subaward and/or subcontract procedure
• Familiarity with grants management databases

Compensation: $35-40/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.