Subaward Coordinator

University of Louisiana at Lafayette; Arbolada Addition (LA); On-site; USD 55,000 - 85,000; Full time

Job summary

University of Louisiana at Lafayette is seeking a Subaward Coordinator to administer and monitor subawards for sponsored programs. You will serve as a primary resource for PIs, departments, and subrecipient organizations, ensuring compliance with federal regulations and sponsor requirements throughout the full subaward lifecycle.

The role involves close collaboration with Pre-Award and Post-Award staff, Procurement, and Accounting to ensure timely execution, invoicing, reporting, and closeout of

Qualifications

• Bachelor's degree or 3–5 years of grants management experience.
• Experience in project management or the non-profit sector involving federal/state/private funding.
• Knowledge of federal regulations and sponsor requirements is preferred.

Responsibilities

• Coordinate the full lifecycle of subawards from setup through closeout.
• Review subaward documentation for completeness and compliance with sponsor requirements.
• Prepare and process subaward agreements, amendments, and budget revisions.
• Collaborate with PIs, departmental staff, and university offices to ensure timely subaward administration.
• Communicate with subrecipient organizations on agreements, invoicing, and reporting requirements.
• Conduct subrecipient risk assessments and determine monitoring needs.
• Monitor subrecipient compliance including reporting, audits, and insurance.
• Review subrecipient invoices for accuracy and alignment with budgets.
• Track deliverables, financial reports, and closeout documentation.
• Maintain comprehensive subaward files and tracking systems.
• Ensure compliance with 2 CFR Part 200 and sponsor requirements.
• Support internal and external audits with documentation and monitoring records.
• Participate in policy development and process improvement of subaward administration.
• Complete training mandated by ORAC and university.

Education

Bachelor's degree

Job description

Position Title

Subaward Coordinator

Department

6600|SPFAC

Responsibilities

The Subaward Coordinator isresponsible for the administration, coordination, and monitoring of subawardsissued by the University in support of sponsored programs. The position servesas a primary resource for Principal Investigators, departmental administrators,central research administration offices, and subrecipient organizations andensures that subawards are established and administered in accordance withfederal regulations, sponsor requirements, University policies, and applicableterms and conditions.

• Coordinate the full lifecycle of subawards, from initial subaward setup through amendment, monitoring, and closeout.
• Review subaward documentation to ensure required information, approvals, budgets, scopes of work, and supporting documents are complete and consistent with the University's sponsored award and applicable sponsor requirements.
• Prepare and process subaward agreements, modifications, amendments, extensions, budget revisions, and other subaward actions in accordance with University and sponsor requirements.
• Coordinate with Principal Investigators, departmental personnel, Pre-Award and Post-Award staff, Procurement, --Accounting/Finance, and other University offices to facilitate timely execution and administration of subawards.
• Communicate directly with subrecipient organizations regarding agreements, required documentation, invoicing, financial and performance reporting, compliance requirements, and other subaward matters.
• Conduct and document subrecipient risk assessments in accordance with applicable federal regulations, sponsor requirements, and University procedures and assist in determining appropriate subrecipient monitoring requirements based on the nature, size, -complexity, and risk level of each subaward.
• Monitor subrecipient compliance throughout the period of performance, including required financial and programmatic reporting, audit requirements, insurance and other applicable documentation, and compliance with subaward terms and conditions.
• Review subrecipient invoices for accuracy, completeness, appropriate supporting documentation, consistency with the approved budget and scope of work, and compliance with applicable award requirements.
• Coordinate with Principal Investigators and departmental personnel regarding review and approval of subrecipient invoices and performance.
• Monitor subaward expenditures, balances, budgets, and periods of performance and identify potential financial or compliance issues requiring corrective action.
• Track subaward deliverables, financial reports, programmatic reports, and other required documentation to ensure they are received and reviewed timely.
• Maintain comprehensive subaward files and records, including risk assessments, executed agreements, amendments, correspondence, invoices, monitoring documentation, reports, audit information, and closeout records.
• Develop and maintain tracking systems for subaward agreements, amendments, expiration dates, invoices, reports, risk assessments, monitoring activities, and closeout requirements.
• Monitor subawards for compliance with applicable federal requirements, including 2 CFR Part 200 (Uniform Guidance), sponsor-specific requirements, and University policies and procedures.
• Coordinate subaward closeout activities, including final invoices, financial and programmatic reports, confirmation of completion of required deliverables, resolution of outstanding issues, and deobligation of remaining funds.
• Assist with subrecipient audit and monitoring activities, including review of Single Audit information, audit findings, management decisions, corrective action plans, and other relevant compliance information.
• Assist with the development, implementation, and continuous improvement of University policies, procedures, standard operating procedures, and internal controls related to subaward administration and monitoring.
• Stay current on federal regulations, sponsor requirements, University policies, and emerging guidance affecting subaward administration and monitoring.
• Support internal and external audits by providing subaward documentation, monitoring records, financial information, and other requested materials.
• Complete all training mandated by the ORAC department and the university.
• Perform other related duties and special projects assigned.

This position reports to the VicePresident of Research & Innovation and the Sponsored Programs Manager butwill work with other staff members to plan and implement professionaldevelopment programs, develop support materials for the University communityrelevant to the post-award compliance areas, and contribute to the overalleffectiveness and efficiency of the office.

Qualifications

• Required Qualifications: Bachelor's degree, or three to five years' professional experience in grants management, project management, or the non-profit sector involving federal, state, or private funding agencies required.

Job Ad#(req4569)