Sr Exective Assistant

CO00 Children's Hospital Medical Center; United States; On-site; USD 58,000 - 75,000; Full time

Job summary

Cincinnati Children's is seeking an IS Technical Services administrative professional for the Burnet Campus. The role focuses on coordination, communication, finance/HR, technology, and writing/editing tasks.

40-hour weeks with day shifts, full-time status, and starting pay between $58,406.40 and $74,588.80. Responsibilities include scheduling, reporting, policy development, and acting as liaison to executives and external partners.

Qualifications

• High school diploma or equivalent.
• 5+ years of work experience in a related job discipline.

Responsibilities

• Coordinate work, schedules, activities, information, and processes.
• Prioritize tasks.
• Schedule travel including multiple individuals and locations taking into account budget, travel preferences and time constraints.
• Act independently with limited information to integrate multiple complex calendars for cabinet level individuals to fulfill internal and external commitments.
• Schedule and coordinates conferences, meetings and interviews using judgment about time management and time constraints.
• Continually adjust to changing priorities that have broad organizational impact and ensure appropriate follow-up.
• Support complex projects and processes from concept through completion that have organizational impact and/or external constituents.
• Establish and implement reporting systems.
• Establish office procedures and initiate development of related policies, practices and services.
• Independently identify resources and practical processes for completing projects; make recommendations to appropriate personnel.
• Develop and maintain efficient internal communication processes to support the activities of the department/division.
• Communicate effectively with executive level personnel.
• Participate as department/program representative at meetings, relay relevant information, and provide necessary follow up.
• Act as a liaison with external organizations and leaders.
• Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person.
• Diffuse crises or critical situations in the absence of manager.
• Act as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager.
• Take ownership of issues and concerns communicated to the department/program and provide follow-up to bring issues to conclusion.
• Ensure important operational information regarding the division/program is communicated to appropriate staff.
• Speak in public as a representative of the department.
• Complete and process forms, documents, and reports.
• Maintain personnel files.
• Participate in the interview process for administrative staff.
• Prepare HR forms for signatures.
• Monitor budget expenditures; identify and research variances/problems.
• Assist in tracking and monitoring revenue, expense, and allocations.
• Provide applicable reports.
• Track funding and maintains accurate balances in funds and accounts.
• Research information for major purchases.
• Assist with annual budget preparation.
• Use software applications to create and edit workbooks, documents, and presentations.
• Understand the functions of software used in the department and uses this knowledge to organize information.
• Produce queries from databases and reviews data to look for variances.
• Compose and distribute documents.
• Initiate correspondence as division/department representative in response to requests of executives.
• Take and prepare minutes, reviews, and distributes independently.
• Prepare board packets.
• Researched data and compile reports.
• Compose and edit documents such as newsletters and proposals.
• Work has organization wide impact and routine responsibility to triage requests including confidential and sensitive information through support of Senior Vice Presidents or Institute Directors.

Education

High school diploma or equivalent

Job description

Primary Location Burnet Campus Department IS Technical Services Shift Day (United States of America) Schedule Full time Weekly Hours 40 FTE 1 Employee Status Regular

*Expected Starting Pay Range $58,406.40 - $74,588.80

JOB RESPONSIBILITIES

Coordination

• Coordinate work, schedules, activities, information, and processes.
• Prioritize tasks.
• Schedule travel including multiple individuals and locations taking into account budget, travel preferences and time constraints.
• Act independently with limited information to integrate multiple complex calendars for cabinet level individuals to fulfill internal and external commitments.
• Schedule and coordinates conferences, meetings and interviews using judgment about time management and time constraints.
• Continually adjust to changing priorities that have broad organizational impact and ensure appropriate follow-up.
• Support complex projects and processes from concept through completion that have organizational impact and/or external constituents.
• Establish and implement reporting systems.
• Establish office procedures and initiate development of related policies, practices and services.
• Independently identify resources and practical processes for completing projects; make recommendations to appropriate personnel.

Communication

• Develop and maintain efficient internal communication processes to support the activities of the department/division.
• Communicate effectively with executive level personnel.
• Participate as department/program representative at meetings, relay relevant information, and provide necessary follow up.
• Act as a liaison with external organizations and leaders.
• Represent the department/program head as an agent to handle procedural issues, take action, and communicate results back to the appropriate person.
• Diffuse crises or critical situations in the absence of manager.
• Act as a gatekeeper, directing people appropriately, deciding upon priority of requests/situations, and escalating as needed to responsible manager.
• Take ownership of issues and concerns communicated to the department/program and provide follow-up to bring issues to conclusion.
• Ensure important operational information regarding the division/program is communicated to appropriate staff.
• Speak in public as a representative of the department.

Finance/HR

• Complete and process forms, documents, and reports.
• Maintain personnel files.
• Participate in the interview process for administrative staff.
• Prepare HR forms for signatures.
• Monitor budget expenditures; identify and research variances/problems.
• Assist in tracking and monitoring revenue, expense, and allocations.
• Provide applicable reports.
• Track funding and maintains accurate balances in funds and accounts.
• Research information for major purchases.
• Assist with annual budget preparation.

Technology

• Use software applications to create and edit workbooks, documents, and presentations.
• Understand the functions of software used in the department and uses this knowledge to organize information.
• Produce queries from databases and reviews data to look for variances.

Writing/Editing

• Compose and distribute documents.
• Initiate correspondence as division/department representative in response to requests of executives.
• Take and prepare minutes, reviews, and distributes independently.
• Prepare board packets.
• Researched data and compile reports.
• Compose and edit documents such as newsletters and proposals.
• Work has organization wide impact and routine responsibility to triage requests including confidential and sensitive information through support of Senior Vice Presidents or Institute Directors.

JOB QUALIFICATIONS

• High school diploma or equivalent
• 5+ years of work experience in a related job discipline

About Us

At Cincinnati Children's, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children's.

Cincinnati Children's is: Recognized by U.S. News & World Report as a top 10 best Children's Hospitals in the nation for more than 15 years Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) Funding Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025) One of the nation's America’s Most Innovative Companies as noted by Fortune Consistently certified as great place to work A Leading Disability Employer as noted by the National Organization on Disability Magnet designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC) We Embrace Innovation-Together. We believe in empowering our teams with the tools that help us work smarter and care better. That's why we support the responsible use of artificial intelligence. By encouraging innovation, we're creating space for new ideas, better outcomes, and a stronger future—for all of us.

Comprehensive job description provided upon request. Cincinnati Children's is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status.

EEO/Veteran/Disability Cincinnati Children's is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status.

EEO/Veteran/Disability Completion of Application You will be asked to fully complete each page of the application to the best of your knowledge. Failure to complete all parts of the application will result in a delay in processing and/or rejection of the application.

Need Assistance or Accommodation? Assistance with Application: For assistance or technical support, visit our FAQ page or email [e-mail]. Accommodation: We provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require an accommodation in the application process, email [e-mail].