Administative Assistant

CO00 Children's Hospital Medical Center; United States; On-site; USD 44,000 - 55,000; Full time

Job summary

Cincinnati Children’s Hospital Medical Center is seeking an organized administrative coordinator for the Hospital Medicine department on Burnet Campus. The role supports scheduling, communications, and office operations to ensure smooth daily workflows.

You will coordinate conferences, meetings, interviews, and appointments, assist with records and grant materials, and serve as a liaison across departments and vendors. Strong Excel/Word experience is preferred; basic Workday knowledge is a plus.

Qualifications

• High school diploma or equivalent.
• 2+ years of work experience in a related job discipline.
• Preferred experience with Workday
• Preferred experience with Microsoft Excel and Word

Responsibilities

• Coordination of conferences, meetings, interviews, and appointments; resolve scheduling conflicts and plan events.
• Serve as liaison with external vendors and coordinate calls, teleconferences, and video conferences.
• Produce and edit documents, reports, and proposals; prepare grant materials and manuscripts as needed.
• Transcribe dictation, take meeting notes, and format for final review.
• Assist with payroll data entry, budget information, and HR forms; liaise with HR for personnel processes.

Tools

Workday

Microsoft Excel

Microsoft Word

Job description

Primary Location Burnet Campus Department Hospital Medicine Shift Day (United States of America)

Schedule Full time Weekly Hours 40 FTE 1 Employee Status Regular

*Expected Starting Pay Range $21.14 - $26.47 *Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on‑call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

JOB RESPONSIBILITIES

Coordination-

Schedule and coordinate conferences, meetings, interviews, and appointments. Independently resolve scheduling conflicts anticipating scheduling problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment.

Communication-

Researches information following well-defined paths and responds to a multitude of requests. Functions as a resource on department policy and processes. Works effectively with other departments, external agencies, and vendors. Troubleshoots in response to problems and poses solutions.

Technology-

Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and uses this knowledge to organize information. Produce queries from databases and reviews data to look for variances.

Writing/Editing-

Produce well‑written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support.

Financial/Human Resources-

Effectively demonstrates skills related to the completion and processing of forms, documents, and reports. Collects and electronically submits payroll information for department. Acts as a liaison with payroll. Compiles information and performs data entry for departmental budget information/expense tracking. Assists with completion of HR forms. Assists with account reconciliation. Validates accuracy of information submitted and resolves discrepancies. Acts as a liaison with Human Resources Management Services to facilitate personnel processes. Work typical has department wide impact and involves coordination with internal and external constituents.

JOB QUALIFICATIONS

• High school diploma or equivalent
• 2+ years of work experience in a related job discipline.
• Preferred experience with Workday
• Preferred experience with Microsoft Excel and Word

About Us

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s. Cincinnati Children's is: Recognized by U.S. News & World Report as a top 10 best Children's Hospitals in the nation for more than 15 years Consistently among the top 3 Children's Hospitals for National Institutes of Health (NIH) Funding Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025) One of the nation's America’s Most Innovative Companies as noted by Fortune Consistently certified as great place to work A Leading Disability Employer as noted by the National Organization on Disability Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC) We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.

Comprehensive job description provided upon request.

EEO/Veteran/Disability

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status.

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status.

Need Assistance or Accommodation?

Assistance with Application: For assistance or technical support, visit our FAQ page or email [e-mail]. Accommodation: We provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require an accommodation in the application process, email [e-mail].