Grants & Contracts Manager – Medical Research Administration

Mount Sinai Morningside; New York (NY); On-site; USD 94,000 - 130,000; Full time

Job summary

The Mount Sinai Health System's Department of Medicine is seeking an experienced Grants & Contracts Manager to support proposal preparation, compliance, and fund activation across NIH-aligned programs in New York. The role involves close collaboration with GCO, IRB, and sponsor agencies to ensure timely, accurate submissions and reporting.

Ideal candidates will have a Bachelor's degree with 5+ years in grants management, and preferably a Master's in public administration or public health.

Qualifications

• Bachelor's degree required (Master's preferred, ideally MPA-MPH)
• 5+ years of progressive experience in grants & contracts management

Responsibilities

• Provides assistance and guidance in the preparation of budgets, GCO/IRB paperwork, application forms, no costs extensions and subcontracts.
• Maintains a library of bio-sketches, other support, and training records for grant proposals.
• Reviews grants and contracts proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
• Acts as a liaison with departmental administrators, faculty and extramural funding agencies to endorse any edits to the proposals prior to institutional endorsement.
• Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio‑Safety Officer and Financial Conflict of Interest in Research Committee).
• Analyzes monthly grant activity, monitors grant spending reports and expenditures posted to assigned grant projects and serves as a liaison to GCO office, sponsored projects and other collaborating departments to ensure that grants are properly managed.
• Provides information to Sponsored Programs Accounting for fund activation.
• Reviews and provides supplemental and amended information to extramural sponsors on grant applications.
• Maintains computer documentation and appropriate files for proposal submissions, awards, and research expenditures.
• Acts as a liaison with the Institutional Bio‑Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships.
• May create and distribute funding opportunities packets, calendars and special alerts.
• Performs other related duties.

Skills

Grants & contracts management

Budgeting support

Education

Bachelor's degree

Master's degree (MPA/MPH preferred)

Job description

The Mount Sinai Health System's Department of Medicine is seeking an experienced Grants & Contracts Manager to support proposal preparation, compliance, and fund activation across NIH-aligned programs in New York. The role involves close collaboration with GCO, IRB, and sponsor agencies to ensure timely, accurate submissions and reporting.

Ideal candidates will have a Bachelor's degree with 5+ years in grants management, and preferably a Master's in public administration or public health.