Grants & Contracts Financial Associate

World Wildlife Fund, Inc.; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

World Wildlife Fund, Inc. is seeking an Associate Specialist to administer outgoing agreements from issuance through close-out, ensuring compliance with donor requirements and accurate records in SmartSimple and Workday.

The role supports Program Administrators and staff throughout the lifecycle and handles payments in line with WWF policies. The position emphasizes collaboration with program teams, Legal, Finance, and Procurement.

Qualifications

• Bachelor’s degree and at least two years’ grants/contracts experience.
• Experience coordinating or administering agreements, contracts, grants, or similar processes.
• Understanding of grants management lifecycle and donor compliance requirements.
• Strong organizational skills and ability to meet established deadlines.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office; exposure to SmartSimple/Workday desirable.

Responsibilities

• Coordinate outgoing agreements from issuance through close-out.
• Draft outgoing agreements and amendments using approved WWF templates.
• Review scopes of work, budgets, and supporting documentation for completeness and accuracy.
• Coordinate routing, approvals, signatures, and agreement execution.
• Maintain complete and accurate agreement records in SmartSimple and Workday.
• Collaborate with program staff to conduct grantee risk assessments and document results.
• Track milestones, deliverables, and reporting deadlines for assigned agreements.
• Coordinate with program staff, Legal, Finance, Procurement to resolve routine questions.
• Send reminders to grantees on upcoming/overdue submissions and escalate non-responsive cases.
• Maintain organized agreement files for audit purposes.
• Respond to routine procedural questions and refer complex matters to the Program Administrator.

Skills

Attention to Detail

Communication

Organization

Time Management

Collaboration

Customer Service

Problem Solving

Learning Agility

Education

Bachelor’s degree

Tools

Excel

Word

Outlook

SmartSimple

Workday

Job description

World Wildlife Fund, Inc. is seeking an Associate Specialist to administer outgoing agreements from issuance through close-out, ensuring compliance with donor requirements and accurate records in SmartSimple and Workday.

The role supports Program Administrators and staff throughout the lifecycle and handles payments in line with WWF policies. The position emphasizes collaboration with program teams, Legal, Finance, and Procurement.