Grants & Contracts Associate — Research Administration

University of Southern California; United States; Remote; USD 58,000 - 61,000; Full time

Job summary

University of Southern California is seeking an Associate Research Administrator to support day-to-day contracts and grants administrative operations within the Dana and David Dornsife College of Letters, Arts and Sciences Research Office.

Responsibilities include preparing administrative components of proposals, developing budgets, reviewing expenditures, and ensuring proper setup of awards with cost-sharing. Strong communication, budgeting, and project management skills are essential.

Qualifications

• Bachelor's degree in Business (Accounting/Finance preferred) or combined experience/education as substitute for minimum education.
• 4 years of experience in contracts/grants administration preferred.
• Educational administrative experience is a plus.
• Knowledge of procurement needs including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

Responsibilities

• Participates with PI in preparing administrative components of proposals within sponsored/non-sponsored guidelines.
• Develops, prepares and finalizes project budgets.
• Reviews and approves expenditures.
• Serves as liaison between PIs, Office of Sponsored Research, research groups and other departments.
• Collaborates with ORS to ensure awards are set up properly and cost-sharing requirements are fulfilled.
• Develops and communicates reports supporting project status.
• Participates in contract closeout processes.
• Applies university and government policies for projects and maintains confidentiality.

Skills

Budgeting

Financial analysis

Project management

Communication skills

Excel

Microsoft Office

Data analysis

Education

Bachelor's degree in Business (Accounting/Finance preferred)

Tools

Microsoft Access

Outlook

SPSS

Visio

SunGard

PowerPoint

Job description

University of Southern California is seeking an Associate Research Administrator to support day-to-day contracts and grants administrative operations within the Dana and David Dornsife College of Letters, Arts and Sciences Research Office.

Responsibilities include preparing administrative components of proposals, developing budgets, reviewing expenditures, and ensuring proper setup of awards with cost-sharing. Strong communication, budgeting, and project management skills are essential.