Grants & Contracts Administrator - Post-Award Accountant, Office of Sponsored Programs (Remote Eligible)

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The University of Virginia's Office of Sponsored Programs seeks a Post-Award Accountant to monitor, reconcile, and analyze expenditures on sponsored awards, ensuring compliance with award terms and conditions, and prepares invoices and financial reports for sponsors while assisting in providing supporting documentation for financial audits.

This position provides an option to work on-site, hybrid, or fully remote, following UVA guidelines.

Qualifications

• Education: Bachelor's degree.
• Experience: At least three years of relevant experience.
• A combination of education along with additional relevant work experience may be considered in lieu of a degree.
• Travel may be required for meetings and programs.

Responsibilities

• Monitor, reconcile, and analyze expenditure on sponsored awards to ensure compliance with award terms and conditions.
• Prepare invoices and financial reports for sponsors and assist with supporting documentation for audits.
• Identify payments to sponsored projects and monitor unapplied cash; follow up on outstanding receivables.
• Ensure final expenditure and cash reconciliations are performed timely so final invoices/reports can be submitted and awards closed.

Education

Bachelor's degree

Job description

The University of Virginia's (UVA) Office of Sponsored Programs (OSP) is seeking a Post-Award Accountant to join their team, reporting to the Assistant Director of OSP Post-Award. The Post-Award Accountant monitors, reconciles, and analyzes expenditure on sponsored awards to ensure compliance with award terms and conditions, and prepares invoices and financial reports for sponsors while assisting in providing supporting documentation for financial audits. This position provides an option to work on-site, hybrid, or fully remote, following the University's remote work guidelines.

This position is responsible for award management of sponsored awards from the time the awards are accepted until the end of the research project. The Accountant is responsible for identifying payments to sponsored projects, monitoring unapplied cash, following up on outstanding receivables, and providing audit support. The Post-Award Accountant prepares invoices including letter of credit draws and assists in the cash application process. This position is also responsible for ensuring that final expenditure and cash reconciliations are performed in a timely manner so that final invoices or reports can be submitted to the sponsor and awards closed in the financial system.

Responsibilities include:

• Independently reviews sponsored award terms and conditions, identifies reporting, invoicing and other specific financial requirements, and tracks tasks through the financial system.
• Reviews payments from various sponsors, applies cash to the appropriate awards and proactively identifies and investigates variances, troubleshoots problems by researching pertinent facts and analyzing data.
• Understands complex situations regarding non-compliance with sponsor requirements and escalates issues to the Senior Post Award Accountant or to Post Award Management in a timely manner.
• Receives training from Post Award leadership and external resources to understand state, federal and non-federal sponsor terms and applies comprehensive knowledge of the industry and professional standards to interpret and resolve post award financial management issues.

This is a restricted position with a term-limit of 18 months, after which continuation of employment will becontingent upon department need, funding availability, and satisfactory performance.

Minimum Qualifications:

Education: Bachelor's degree.

Experience: At least three years of relevant experience required. A combination of education along with additional relevant work experience may be considered in lieu of a degree.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Preferred Qualifications:

Experience: Prior work experience in Grants and Contracts, preferably with Post-Award in an Higher Education environment.

Licensure: Certified Research Administrator (CRA) certification.

This is an exempt-level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits . This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid or fully remote, following the University's remote work guidelines. For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

Anticipated salary will be commensurate with qualifications and experience. Application review will begin after October 12.

This position will not be able to provide consideration for candidates who require sponsorship at this time. The University will perform background checks on all new hires prior to employment.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment .